Events Production Assistant Job at Academy Museum of Motion Pictures in Los Ange

Events Production Assistant – Academy Museum of Motion Pictures

Location: Los Angeles – Academy Museum, 8949 Wilshire, Pickford, Fairbanks Center for Motion Picture Study

Job Type: Part‑time – Regular | Union represented

Reports to: Senior Manager, Events

Overview

The Events Production Assistant role provides key project support to the Events and Talent Relations team related to operational logistics, planning, and execution, including setup and strike of meetings and events at the Academy Museum, Academy Headquarters, Pickford Center, and Fairbanks Center for Motion Picture Study.

Essential Functions

• Provide on‑site support for general production needs, including pre‑and‑post events.
• Serve as event team representative during installation and strike, including early morning and late‑night shifts, as scheduled.
• Communicate with operating teams via work orders, internal calendar systems, timelines, and Airtable.
• Respond to private event inquiries via email and phone, schedule and lead walkthroughs with vendors and clients.
• Support film programs, screenings, and panels, as needed.
• Track RSVPs and update guest lists for internal events and openings; work event check‑in.
• Assist with parking and valet requests for internal and client events.
• Work on special projects as assigned.

Required Competencies

• A high school diploma or equivalent certificate of completion.
• 1+ years of experience in special events, production, catering, and/or hospitality.
• Valid driver’s license and reliable mode of transportation.
• A friendly, positive, and professional approach with clients, vendors, and team members.
• A passion for logistics, organization, calendars, timelines, details, and problem‑solving.
• Availability to work early mornings, late evenings, and weekends (as scheduled).
• Intermediate proficiency with Microsoft Office Suite and Google Workspace (e.g., calendars, spreadsheets).
• Familiarity with layout, seating, and guest registration software (a plus).
• A commitment to diversity, equity, accessibility, and inclusion.

Physical Demands

• Ability to move and transport objects weighing up to 30 lbs.

Vaccination Requirements

Full vaccination against COVID‑19 is required, including any booster vaccinations as applicable.

Compensation

Expected salary: $20.00 per hour. Base pay determined by experience, skills, training, location, certifications, education, and other factors permitted by law.

Equal Opportunity Employment

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.