Family Health Centers of San Diego
Administrative Assistant III - Temporary
Family Health Centers of San Diego, San Diego, California, United States, 92189
Impact Lives, Impact Community
Family Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago in Barrio Logan, FHCSD has grown into one of the largest community health systems in the country. With over 90 sites, over 227,000 patients, and over 1.1 million healthcare visits last year, we provide a wide variety of health care and outreach services to a very diverse patient population. We are proud of our mission, our lasting community impact, and the cultural and individual diversity of our staff.
General Job Description Independently provides high-level administrative support for the assigned managers and department. Duties include data collection, entry, analysis, advanced report creation, coordination of meetings, supply ordering, and similar tasks. The Administrative Assistant III uses in-depth knowledge of departmental operations and discretion to answer routine and non‑routine correspondence with highly confidential information. Coordinates larger departmental projects with organizational impact, employing project management skills and LEAN methodology.
Job Roles & Responsibilities
Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors). Answers phones, emails, and walk‑in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person. Handles confidential and routine information.
Ensures applicable regulatory and department standards are adhered to on an ongoing basis (The Joint Commission, OSHA, etc.).
Leads, educates, coaches and mentors others on LEAN continuous process improvement philosophy, tools and application to accomplish organizational goals.
Performs other duties as assigned.
Recruits, trains, develops, engages and retains an accountable workforce.
Researches, collects, and enters data. Performs intermediate data analysis, identifying discrepancies and researching for resolution. Creates high‑level reports, which include graphs, charts and pivot tables. Makes reports that are timely, correct, and audience appropriate.
Supports manager(s) and department with high‑level administrative support, which may include calendaring, scheduling, time‑card support, meeting organization and minutes, travel arrangements, and similar administrative support tasks.
Types and designs high‑level, audience‑specific correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Includes data entry and non‑medical transcription.
Utilizes LEAN methodology to manage special nonrecurring and ongoing projects, including planning, implementation, and evaluation; works with teams or independently to meet deadlines and accomplish project goals. Coaches, mentors, and leads teammates on special projects.
Education, Certifications & Experience
1 year of experience with project coordination and management.
4 years of progressively responsible administrative support experience required, preferably in the medical/health-related field.
Bachelor's degree in Business Administration, Communication, Healthcare Administration, English, or related field required.
Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
Ability to exercise discretion and maintain confidential information.
Ability to multi‑task, be flexible, ensure accuracy, and meet changing priorities in a fast‑paced, high‑workload environment.
Ability to relate well with team members, coworkers, and other departmental staff.
Ability to type 40–50 WPM; accurate data entry at high speed, using grammar and spell check software.
Bilingual English‑Spanish may be required depending on assignment.
Exceptional interpersonal, customer service, written and verbal communication, mathematics, and organizational skills.
Exceptional knowledge of Microsoft Office, Excel macros, dynamic PowerPoint presentations, and LEAN methodology.
Intermediate analytical, problem‑solving, project‑management, and LEAN skills.
Successful track record of leading and driving positive change through others.
Physical Requirements & Working Environment
Fine manipulation: FREQUENTLY (3–6 HRS)
Lifting 0–10 lbs: FREQUENTLY (3–6 HRS)
Lifting 11–25 lbs: OCCASIONALLY (1–3 HRS)
Lifting 25–50 lbs: RARELY (0–1 HRS)
Lifting 51–75 lbs: NEVER
Lifting over 75 lbs: NEVER
Repetitive use of hand: CONSTANTLY (6+ HRS)
Sitting: CONSTANTLY (6+ HRS)
Standing: FREQUENTLY (3–6 HRS)
Walking: FREQUENTLY (3–6 HRS)
Use of Personal Protective Equipment: NO
Exposure to aerosol‑transmitted diseases: YES
Exposure risk to dust, gas, fumes, or chemicals: NO
Climbing (ladder): NEVER
Driving: NEVER
Climbing (stairs): RARELY (0–1 HRS)
Pulling 0–10 lbs: FREQUENTLY (3–6 HRS)
Pulling 11–25 lbs: OCCASIONALLY (1–3 HRS)
Pulling 25–50 lbs: RARELY (0–1 HRS)
Pulling 51–75 lbs: NEVER
Pulling over 75 lbs: NEVER
Push & Pull: OCCASIONALLY (up to 3 HRS)
Pushing 0–10 lbs: FREQUENTLY (3–6 HRS)
Pushing 11–25 lbs: OCCASIONALLY (1–3 HRS)
Pushing 25–50 lbs: RARELY (0–1 HRS)
Pushing 51–75 lbs: NEVER
Pushing over 75 lbs: NEVER
Twisting: RARELY (0–1 HRS)
Working around equipment and machinery: OFFICE EQUIPMENT
Ages of Patients Served: N/A
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative and Customer Service
Industries
Non‐profit Organizations, Hospitals and Health Care, and Mental Health Care
Salary & Benefits Base salary range: $21.00 – $26.00 per hour. Final compensation will be determined based on geographic location, jurisdictional requirements, skills, education, and/or experience. We also offer a generous compensation and benefits package (more information on our benefits offerings is available
here ).
Equal Employment Opportunity Family Health Centers of San Diego is an equal opportunity employer and prohibits discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic in all aspects of employment.
#J-18808-Ljbffr
General Job Description Independently provides high-level administrative support for the assigned managers and department. Duties include data collection, entry, analysis, advanced report creation, coordination of meetings, supply ordering, and similar tasks. The Administrative Assistant III uses in-depth knowledge of departmental operations and discretion to answer routine and non‑routine correspondence with highly confidential information. Coordinates larger departmental projects with organizational impact, employing project management skills and LEAN methodology.
Job Roles & Responsibilities
Acts as a liaison with other departments and internal and external customers (including patients, vendors, auditors and inspectors). Answers phones, emails, and walk‑in visitors, using discretion to answer both routine and complicated questions; forwards issues to appropriate person. Handles confidential and routine information.
Ensures applicable regulatory and department standards are adhered to on an ongoing basis (The Joint Commission, OSHA, etc.).
Leads, educates, coaches and mentors others on LEAN continuous process improvement philosophy, tools and application to accomplish organizational goals.
Performs other duties as assigned.
Recruits, trains, develops, engages and retains an accountable workforce.
Researches, collects, and enters data. Performs intermediate data analysis, identifying discrepancies and researching for resolution. Creates high‑level reports, which include graphs, charts and pivot tables. Makes reports that are timely, correct, and audience appropriate.
Supports manager(s) and department with high‑level administrative support, which may include calendaring, scheduling, time‑card support, meeting organization and minutes, travel arrangements, and similar administrative support tasks.
Types and designs high‑level, audience‑specific correspondences, memos, spreadsheets, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Includes data entry and non‑medical transcription.
Utilizes LEAN methodology to manage special nonrecurring and ongoing projects, including planning, implementation, and evaluation; works with teams or independently to meet deadlines and accomplish project goals. Coaches, mentors, and leads teammates on special projects.
Education, Certifications & Experience
1 year of experience with project coordination and management.
4 years of progressively responsible administrative support experience required, preferably in the medical/health-related field.
Bachelor's degree in Business Administration, Communication, Healthcare Administration, English, or related field required.
Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
Ability to exercise discretion and maintain confidential information.
Ability to multi‑task, be flexible, ensure accuracy, and meet changing priorities in a fast‑paced, high‑workload environment.
Ability to relate well with team members, coworkers, and other departmental staff.
Ability to type 40–50 WPM; accurate data entry at high speed, using grammar and spell check software.
Bilingual English‑Spanish may be required depending on assignment.
Exceptional interpersonal, customer service, written and verbal communication, mathematics, and organizational skills.
Exceptional knowledge of Microsoft Office, Excel macros, dynamic PowerPoint presentations, and LEAN methodology.
Intermediate analytical, problem‑solving, project‑management, and LEAN skills.
Successful track record of leading and driving positive change through others.
Physical Requirements & Working Environment
Fine manipulation: FREQUENTLY (3–6 HRS)
Lifting 0–10 lbs: FREQUENTLY (3–6 HRS)
Lifting 11–25 lbs: OCCASIONALLY (1–3 HRS)
Lifting 25–50 lbs: RARELY (0–1 HRS)
Lifting 51–75 lbs: NEVER
Lifting over 75 lbs: NEVER
Repetitive use of hand: CONSTANTLY (6+ HRS)
Sitting: CONSTANTLY (6+ HRS)
Standing: FREQUENTLY (3–6 HRS)
Walking: FREQUENTLY (3–6 HRS)
Use of Personal Protective Equipment: NO
Exposure to aerosol‑transmitted diseases: YES
Exposure risk to dust, gas, fumes, or chemicals: NO
Climbing (ladder): NEVER
Driving: NEVER
Climbing (stairs): RARELY (0–1 HRS)
Pulling 0–10 lbs: FREQUENTLY (3–6 HRS)
Pulling 11–25 lbs: OCCASIONALLY (1–3 HRS)
Pulling 25–50 lbs: RARELY (0–1 HRS)
Pulling 51–75 lbs: NEVER
Pulling over 75 lbs: NEVER
Push & Pull: OCCASIONALLY (up to 3 HRS)
Pushing 0–10 lbs: FREQUENTLY (3–6 HRS)
Pushing 11–25 lbs: OCCASIONALLY (1–3 HRS)
Pushing 25–50 lbs: RARELY (0–1 HRS)
Pushing 51–75 lbs: NEVER
Pushing over 75 lbs: NEVER
Twisting: RARELY (0–1 HRS)
Working around equipment and machinery: OFFICE EQUIPMENT
Ages of Patients Served: N/A
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Administrative and Customer Service
Industries
Non‐profit Organizations, Hospitals and Health Care, and Mental Health Care
Salary & Benefits Base salary range: $21.00 – $26.00 per hour. Final compensation will be determined based on geographic location, jurisdictional requirements, skills, education, and/or experience. We also offer a generous compensation and benefits package (more information on our benefits offerings is available
here ).
Equal Employment Opportunity Family Health Centers of San Diego is an equal opportunity employer and prohibits discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic in all aspects of employment.
#J-18808-Ljbffr