Executive Administrative Assistant Job at Ultimate Staffing in Oakhurst

Position Overview

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to join their client's team in Madera County. The Executive Assistant will play a crucial role in supporting executives by managing administrative tasks and ensuring efficient operations within the office environment. This position offers a dynamic work atmosphere with opportunities for professional growth.

Responsibilities

• Prepare financial statements, reports, memos, invoices, letters, and other documents.
• Answer phones and route calls to the correct person or take messages.
• Handle basic bookkeeping tasks.
• File and retrieve corporate records, documents, and reports.
• Research and compile data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help prepare for meetings.
• Greet visitors and decide if they should meet with executives.
• Utilize various software, including word processing, spreadsheets, databases, and presentation software.
• Read and analyze incoming memos and submissions, distributing them as needed.
• Make travel arrangements for executives.
• Perform office duties such as ordering supplies and managing a records database.
• Provide experience as a virtual assistant, if needed.
• Open, sort, and distribute incoming faxes, emails, and other correspondence.
• Provide general administrative support.
• Perform other duties as assigned.

Qualifications

• Education: AA degree and 5 years of related work experience. A BA degree in Business or Public Administration is preferred.
• Experience: Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of the entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Ability to work overtime.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.

Required Work Hours

Monday - Friday, 8:00 AM - 5:00 PM

Benefits

Additional benefits details are available upon request.

Additional Details

Salary: $23.00 - $26.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.