COCM
Job Title:
Bookkeeper
Reports To:
General Manager
Location:
Morgan View Apartments at Morgan State University
Compensation:
$24.00-$26.00 per hour and a comprehensive benefits package
FLSA Status:
Non-Exempt
Company Information
Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university.
Summary
The Bookkeeper responsibilities include reconciling invoices, preparing weekly and monthly financial reports, and conducting audits of student accounts for accuracy. The position also requires customer service support, handling financial close processes, processing invoices and deposits, managing confidential records and maintaining filing systems.
Essential Duties And Responsibilities
Process resident payments and issue receipts.
Collect and track past due resident payments weekly.
Communicate with residents about account balances (via letters, emails, calls, and notices).
Reconcile invoices and receipts using various software systems.
Prepare weekly reports on receivables, delinquencies, and cancellations for management and stakeholders.
Support front desk operations as needed, including tours, package/mail handling, and answering phones.
Provide customer service.
Conduct regular audits of student accounts for accuracy.
Use property management software to manage resident accounts, including billing and payments.
Process monthly delinquency reports.
Assist with financial close at month-end and prepare necessary reports.
Create and process invoices and daily bank deposits.
Maintain filing system and manage confidential information.
Order office supplies as needed.
Keep accurate records of deposits, payments, and charges.
Submit deposit logs to management regularly.
Handle NSF checks and communicate with residents.
Assist with past due collections, including court filings and evictions.
Serve as primary contact for site vendors on accounts payable/receivable issues.
Create year-end reports for management and stakeholders.
Assist with leasing, marketing, and residential programs as needed.
Perform other duties as assigned.
Qualifications
High school diploma or general education degree (GED). Bachelor’s degree and relevant experience preferred.
2-3 years’ clerical experience in property management.
Proficiency in property management software (e.g., AppFolio, Yardi, or similar platforms).
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines effectively.
Working knowledge of Microsoft Word, Excel, and Outlook.
Basic typing and filing skills.
To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.
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Bookkeeper
Reports To:
General Manager
Location:
Morgan View Apartments at Morgan State University
Compensation:
$24.00-$26.00 per hour and a comprehensive benefits package
FLSA Status:
Non-Exempt
Company Information
Capstone On-Campus Management (COCM), with headquarters in Birmingham, Alabama, is a group of student housing professionals focused exclusively on the management of housing communities owned by non-profits and/or highly affiliated with a university.
Summary
The Bookkeeper responsibilities include reconciling invoices, preparing weekly and monthly financial reports, and conducting audits of student accounts for accuracy. The position also requires customer service support, handling financial close processes, processing invoices and deposits, managing confidential records and maintaining filing systems.
Essential Duties And Responsibilities
Process resident payments and issue receipts.
Collect and track past due resident payments weekly.
Communicate with residents about account balances (via letters, emails, calls, and notices).
Reconcile invoices and receipts using various software systems.
Prepare weekly reports on receivables, delinquencies, and cancellations for management and stakeholders.
Support front desk operations as needed, including tours, package/mail handling, and answering phones.
Provide customer service.
Conduct regular audits of student accounts for accuracy.
Use property management software to manage resident accounts, including billing and payments.
Process monthly delinquency reports.
Assist with financial close at month-end and prepare necessary reports.
Create and process invoices and daily bank deposits.
Maintain filing system and manage confidential information.
Order office supplies as needed.
Keep accurate records of deposits, payments, and charges.
Submit deposit logs to management regularly.
Handle NSF checks and communicate with residents.
Assist with past due collections, including court filings and evictions.
Serve as primary contact for site vendors on accounts payable/receivable issues.
Create year-end reports for management and stakeholders.
Assist with leasing, marketing, and residential programs as needed.
Perform other duties as assigned.
Qualifications
High school diploma or general education degree (GED). Bachelor’s degree and relevant experience preferred.
2-3 years’ clerical experience in property management.
Proficiency in property management software (e.g., AppFolio, Yardi, or similar platforms).
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines effectively.
Working knowledge of Microsoft Word, Excel, and Outlook.
Basic typing and filing skills.
To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.
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