PRA Business Events
Senior Event Producer | PRA Business Events
PRA Business Events is a leading business event management firm delivering unique experiences that move hearts, minds and businesses forward. As a hybrid role, the Senior Event Producer works an average of 2 days per week in an office in downtown Chicago and supports the Regional Director of Events in staff development, program management and budget compliance.
Responsibilities
Manage all phases of assigned programs, from pre‑planning and client communication through on‑site execution and post‑event evaluation.
Serve as the primary contact for the client during the pre‑planning and operation of the client’s program post‑sale and ensure client expectations are exceeded to promote client satisfaction and account retention.
Lead supplier negotiations, develop strong vendor relationships, and ensure favorable terms, service standards and cost controls.
Oversee event budgets, monitor margins and drive cost efficiencies while maintaining service quality.
Prepare and manage production documentation, including service agreements, timelines, job costing, invoices and financial reports.
Support the Regional Director in assigning programs and balancing producer workloads.
Provide coaching and mentorship to Event Producers and field staff during pre‑planning and on‑site operations.
Assist with recruitment, training and evaluation of field staff; assign roles and responsibilities to support program delivery and build rosters of field staff.
Participate in site inspections, planning visits, sales initiatives and pre‑conference meetings as needed.
Support strategic discussions to maximize profitability and operational efficiency.
Serve as an escalation point for client or program challenges, providing timely and effective solutions.
Represent the company and its affiliated brands at industry functions.
Assist with program operations at other Company‑owned offices as needed.
Lead multi‑day, multi‑element, and complex programs requiring advanced expertise.
Manage multiple complex programs simultaneously while maintaining high standards of service and efficiency.
Qualifications
5+ years of experience managing corporate meetings, incentives, or large‑scale programs for a Business Events Company or DMC.
Proven ability to manage and motivate Event Producer teams and field staff.
Expertise in DMC operations, hotel and supplier partnerships, and the value of DMC services to clients.
Destination expertise and strong knowledge of attractions, hotels, parks, airports, venues and supplier partners in local and regional markets.
Exceptional interpersonal, communication, and client service skills.
Ability to read, analyze, and interpret client proposals, contracts, financial reports, and legal documents.
Strong organizational and multitasking abilities, with the capacity to manage multiple programs and deadlines.
Proficiency in budget management, cost calculations, gross margin oversight, and financial reporting.
Ability to provide creative solutions to complex program challenges and lead teams to deliver exceptional results.
Knowledge of PRA’s core values, differentiators, and strategic importance of supplier and hotel partnerships.
Must be able to work flexible hours including weekends, evenings and holidays.
Some travel required to support region and PRA system as needed.
Salary Base pay range: $70,000.00 - $85,000.00 per year with additional incentive plan.
Benefits Medical, Dental, Vision, 401(k) with Company Match, Short‑term and Long‑term Disability, Life, Employee Assistance Program, Paid Vacation, Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and other benefits.
Apply Whether in‑person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences.
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Responsibilities
Manage all phases of assigned programs, from pre‑planning and client communication through on‑site execution and post‑event evaluation.
Serve as the primary contact for the client during the pre‑planning and operation of the client’s program post‑sale and ensure client expectations are exceeded to promote client satisfaction and account retention.
Lead supplier negotiations, develop strong vendor relationships, and ensure favorable terms, service standards and cost controls.
Oversee event budgets, monitor margins and drive cost efficiencies while maintaining service quality.
Prepare and manage production documentation, including service agreements, timelines, job costing, invoices and financial reports.
Support the Regional Director in assigning programs and balancing producer workloads.
Provide coaching and mentorship to Event Producers and field staff during pre‑planning and on‑site operations.
Assist with recruitment, training and evaluation of field staff; assign roles and responsibilities to support program delivery and build rosters of field staff.
Participate in site inspections, planning visits, sales initiatives and pre‑conference meetings as needed.
Support strategic discussions to maximize profitability and operational efficiency.
Serve as an escalation point for client or program challenges, providing timely and effective solutions.
Represent the company and its affiliated brands at industry functions.
Assist with program operations at other Company‑owned offices as needed.
Lead multi‑day, multi‑element, and complex programs requiring advanced expertise.
Manage multiple complex programs simultaneously while maintaining high standards of service and efficiency.
Qualifications
5+ years of experience managing corporate meetings, incentives, or large‑scale programs for a Business Events Company or DMC.
Proven ability to manage and motivate Event Producer teams and field staff.
Expertise in DMC operations, hotel and supplier partnerships, and the value of DMC services to clients.
Destination expertise and strong knowledge of attractions, hotels, parks, airports, venues and supplier partners in local and regional markets.
Exceptional interpersonal, communication, and client service skills.
Ability to read, analyze, and interpret client proposals, contracts, financial reports, and legal documents.
Strong organizational and multitasking abilities, with the capacity to manage multiple programs and deadlines.
Proficiency in budget management, cost calculations, gross margin oversight, and financial reporting.
Ability to provide creative solutions to complex program challenges and lead teams to deliver exceptional results.
Knowledge of PRA’s core values, differentiators, and strategic importance of supplier and hotel partnerships.
Must be able to work flexible hours including weekends, evenings and holidays.
Some travel required to support region and PRA system as needed.
Salary Base pay range: $70,000.00 - $85,000.00 per year with additional incentive plan.
Benefits Medical, Dental, Vision, 401(k) with Company Match, Short‑term and Long‑term Disability, Life, Employee Assistance Program, Paid Vacation, Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and other benefits.
Apply Whether in‑person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences.
#J-18808-Ljbffr