Medline
Job Summary
Medline Industries has an immediate opening for a Senior Administrative Assistant supporting our Anesthesia and Operating Room divisions. This role will be based out of our Chicago-Merchandise Mart location and will work a hybrid model. Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results. Job Description
Perform assigned administrative activities in support of individual and team objectives. Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public. Schedule meetings and make travel arrangements. Exercise discretion and independent judgment in analyzing information requests and determining trends. Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases. Organize, maintain and distribute files, reports and mail. Write/transcribe SOPs and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.). Distribute weekly and monthly reports. Track and trend information as directed. Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.). Minimum Job Requirements
Education
High school diploma or equivalent. Work Experience
At least 4 years of administrative assistant experience. Knowledge / Skills / Abilities
Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns). Intermediate skill level in Project and Adobe Writer. Type 40+ wpm. Compensation
The anticipated salary range for this position: $28.50 - $41.25 Hourly. The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold. Benefits
Medline Industries offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, and other benefits for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please review our benefits page. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. EEO Statement
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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Medline Industries has an immediate opening for a Senior Administrative Assistant supporting our Anesthesia and Operating Room divisions. This role will be based out of our Chicago-Merchandise Mart location and will work a hybrid model. Provides administrative support to one or more senior leadership roles. Duties will include data entry, filing, calendar/travel management, document change control and assistance in daily office activities. Collect, compile and analyze data and information. Composes written descriptions and summaries of results. Job Description
Perform assigned administrative activities in support of individual and team objectives. Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public. Schedule meetings and make travel arrangements. Exercise discretion and independent judgment in analyzing information requests and determining trends. Gather, compile, verify, and analyze information for the leader’s use in documents such as memos, letters, reports, speeches, presentations, and news releases. Organize, maintain and distribute files, reports and mail. Write/transcribe SOPs and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.). Distribute weekly and monthly reports. Track and trend information as directed. Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.). Minimum Job Requirements
Education
High school diploma or equivalent. Work Experience
At least 4 years of administrative assistant experience. Knowledge / Skills / Abilities
Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns). Intermediate skill level in Project and Adobe Writer. Type 40+ wpm. Compensation
The anticipated salary range for this position: $28.50 - $41.25 Hourly. The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold. Benefits
Medline Industries offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, and other benefits for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please review our benefits page. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. EEO Statement
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
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