Administrative Assistant

Overview Pi-Cardia is a medical device company developing innovative, non-implant-based solutions for treating calcified cardiovascular diseases.

We are seeking a proactive and organized

Administrative Assistant

to join our Boston team.

This is an

hourly, flexible hybrid position

(approximately 20–25 hours per week),

reporting to the Executive Programs Director , with the

potential to expand into a full-time role . The position is primarily remote, with the ability to come into the office as needed.

Key Responsibilities

Provide day-to-day administrative and logistical support to the leadership team

Manage calendars and coordinate meetings across time zones

Coordinate travel arrangements, including flights, accommodations, and logistics, to ensure smooth and efficient schedules

Support expense reporting, vendor invoices, and finance follow-ups

Maintain communication with internal and external stakeholders

Assist in organizing internal meetings and small team events

Identify opportunities to streamline administrative processes

Profile

Experienced in providing administrative and executive support in international and fast-paced startup environments

Highly organized, detail-oriented, and able to manage multiple priorities with strong follow-through

Excellent communication and interpersonal skills, with confidence in working across all levels of the organization

Tech-savvy, proactive, and solution-oriented, with strong ownership and discretion

Professional, collaborative, and service-minded approach

Seniority level

Entry level

Employment type

Part-time

Job function

Administrative

Industries

Medical Equipment Manufacturing

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