Alliance Group, Inc.
Accounts Payable Specialist
Department:
Finance
Employment Type:
Full Time
Location:
Stoneham, MA
Compensation:
$24.00 - $35.00 / hour
Description Position Overview
The Accounts Payable Specialist is responsible for processing all vendor invoices, ensuring accurate and timely payments, and maintaining strong vendor relationships. This role supports the finance department by verifying financial data, resolving discrepancies, and ensuring compliance with company policies and accounting standards.
Responsibilities
Invoice Processing:
Review, verify, and process vendor invoices, including closing purchase orders and entering invoices into the accounting system.
Vendor Relations:
Ensure vendor data is accurate and up-to-date and communicate with vendors to resolve invoice discrepancies.
Compliance:
Regularly communicate with field and office staff to ensure adherence to purchase order guidelines.
Auditing:
Review open purchase orders on a regular basis, including cancelling unneeded PO’s and following up with vendors on missing invoices and credits.
Filing:
Maintain organized and searchable records by ensuring accurate and timely filing of invoices.
Payment Preparation:
Process the weekly check run, which includes preparing checks for mailing to vendors.
Credit Card Expenditures:
Review, audit, and process all credit card statements.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required Skills & Essential Duties include the following. Other duties may be assigned.
Receive, review, and verify vendor invoices for accuracy and completeness.
Enter and process invoices into the accounting system.
Prepare and issue payments via check, ACH, or wire transfer based on schedule and prioritization.
Reconcile vendor statements and resolve discrepancies or issues.
Assist with month-end closing activities related to accounts payable.
Maintain organized records of invoices, payments, and related documentation.
Communicate effectively with vendors and internal departments regarding invoice status and discrepancies.
Ensure compliance with company policies, internal controls, and relevant regulatory requirements.
Support audit processes by providing necessary documentation and explanations.
Identify opportunities for process improvements and increased efficiency.
Supervisory Responsibilities
The Accounts Payable Specialist will collaborate with other team members but will not directly supervise others.
Education and Experience
Associate’s degree or higher in Accounting, Finance, or related field preferred.
Minimum of three (3) years’ related experience.
Proven experience in accounts payable or finance/accounts receivable.
Knowledge of accounting software systems (e.g., SAP, Oracle, QuickBooks).
Strong attention to detail and organizational skills.
Excellent communication and problem-solving skills.
Ability to handle multiple priorities and meet deadlines.
Strong analytical skills and accuracy.
Customer service orientation when interacting with vendors and colleagues.
High level of integrity and confidentiality.
Proficient in Microsoft Office 365 products (Outlook, SharePoint, PowerPoint, Excel, Word).
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift up to 25 pounds.
Benefits
401(k)
401(k) 6% match after 1 year
Dental insurance
Health insurance
Life insurance
EAP Program
Paid sick time
Paid time off
Paid training
Parental leave
Referral program
Tuition reimbursement
#J-18808-Ljbffr
Finance
Employment Type:
Full Time
Location:
Stoneham, MA
Compensation:
$24.00 - $35.00 / hour
Description Position Overview
The Accounts Payable Specialist is responsible for processing all vendor invoices, ensuring accurate and timely payments, and maintaining strong vendor relationships. This role supports the finance department by verifying financial data, resolving discrepancies, and ensuring compliance with company policies and accounting standards.
Responsibilities
Invoice Processing:
Review, verify, and process vendor invoices, including closing purchase orders and entering invoices into the accounting system.
Vendor Relations:
Ensure vendor data is accurate and up-to-date and communicate with vendors to resolve invoice discrepancies.
Compliance:
Regularly communicate with field and office staff to ensure adherence to purchase order guidelines.
Auditing:
Review open purchase orders on a regular basis, including cancelling unneeded PO’s and following up with vendors on missing invoices and credits.
Filing:
Maintain organized and searchable records by ensuring accurate and timely filing of invoices.
Payment Preparation:
Process the weekly check run, which includes preparing checks for mailing to vendors.
Credit Card Expenditures:
Review, audit, and process all credit card statements.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required Skills & Essential Duties include the following. Other duties may be assigned.
Receive, review, and verify vendor invoices for accuracy and completeness.
Enter and process invoices into the accounting system.
Prepare and issue payments via check, ACH, or wire transfer based on schedule and prioritization.
Reconcile vendor statements and resolve discrepancies or issues.
Assist with month-end closing activities related to accounts payable.
Maintain organized records of invoices, payments, and related documentation.
Communicate effectively with vendors and internal departments regarding invoice status and discrepancies.
Ensure compliance with company policies, internal controls, and relevant regulatory requirements.
Support audit processes by providing necessary documentation and explanations.
Identify opportunities for process improvements and increased efficiency.
Supervisory Responsibilities
The Accounts Payable Specialist will collaborate with other team members but will not directly supervise others.
Education and Experience
Associate’s degree or higher in Accounting, Finance, or related field preferred.
Minimum of three (3) years’ related experience.
Proven experience in accounts payable or finance/accounts receivable.
Knowledge of accounting software systems (e.g., SAP, Oracle, QuickBooks).
Strong attention to detail and organizational skills.
Excellent communication and problem-solving skills.
Ability to handle multiple priorities and meet deadlines.
Strong analytical skills and accuracy.
Customer service orientation when interacting with vendors and colleagues.
High level of integrity and confidentiality.
Proficient in Microsoft Office 365 products (Outlook, SharePoint, PowerPoint, Excel, Word).
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift up to 25 pounds.
Benefits
401(k)
401(k) 6% match after 1 year
Dental insurance
Health insurance
Life insurance
EAP Program
Paid sick time
Paid time off
Paid training
Parental leave
Referral program
Tuition reimbursement
#J-18808-Ljbffr