Unum is hiring: Administrative Assistant
Overview
Unum is a Fortune 500 company providing employee benefits and service solutions. The Administrative Assistant supports three senior leaders in a proactive, organized, and confidential manner in a dynamic environment.
What You’ll Bring
- A calm, detail-oriented approach—even when things get hectic.
- Strong communication skills and the ability to build trust across teams.
- Curiosity and flexibility to adapt in evolving environments.
- A solutions-focused mindset with the ability to stay one step ahead.
- Discretion and professionalism in handling sensitive information.
What You’ll Do
- Provide high-level administrative support to three executives.
- Manage calendars, meetings, and communications with precision.
- Help shape processes in a fast-paced, evolving space.
- Be a strategic partner who enables leaders to focus on what matters most.
Job Specifications
- High school diploma or Associates/bachelor’s degree
- 2+ years of administrative assistant experience, preferably executive-level support in an enterprise-level corporate environment
- Solid PC skills with Microsoft/Teams and collaboration tools (Word, Excel, Power Point, Outlook)
- Strong organizational skills, and highly accurate with attention to detail
- High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact
- Analytical ability required to gather data in an organized and efficient manner
- Strong written and verbal communication skills
- Ability to work well with all levels of internal management and staff, as well as outside customers and vendors
- Proactive self-starter with strong customer service skills that exhibit the highest ethical standards at all times
Principal Duties And Responsibilities
- Maintain manager’s travel, hotel and transportation accommodations, and expenses as requested. Will support the same for manager’s direct reports and Customer Operations leadership team.
- Open and review all mail directed to manager/department. Ascertain which items can be delegated to other staff members.
- Proactively partner with manager for meeting preparation, developing Word, PowerPoint or Excel documents as needed, as well as meeting room setup and catering needs.
- Participate in the development and contribute to a variety of routine and adhoc reporting and database needs (e.g., quarterly newsletters, SharePoint).
- Support budget & resource planning and preparation and ongoing tracking, review, and research of issues/discrepancies.
- Provide support to manager and staff by coordinating department projects, tracking against schedules, gathering information; may serve as contact for all questions related to projects.
- Perform other administrative duties, such as meeting and greeting visitors, answering/screening phone calls, ordering and maintaining supplies, and ensuring equipment is working properly.
- Maintain confidentiality and handle sensitive business and people matters with discretion.
- Performs other duties as assigned.
Company and Equal Opportunity
Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.
Salary and Benefits
The base salary range for applicants for this position is $40,000.00-$75,600.00. Benefits include healthcare (health, vision, dental), insurance (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) with employer match up to 5% and an additional 4.5% contribution whether you contribute. All benefits are subject to the terms and conditions of individual plans.
All benefits and terms are subject to plan documents. The information above is a representation and may be updated without notice.
Company
Unum
Location notes: Portland, ME area; related openings in nearby locations may be listed on the site.
Portland, Maine Metropolitan Area 2 days ago
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