Administrative Assistant Job at U.S. Federal Solutions, Inc. in Phoenix

Location: Phoenix, AZ | Salary: $1,500 - $3,800 | 3 weeks ago

Base pay range

$61,500 / yr – $70,000 / yr

Overview

U.S. Federal Solutions, Inc. is an ISO 9001 management consulting firm headquartered in the National Capital Region with offices in 12 U.S. states. USFS staff average 10+ years of professional experience, over 80% hold bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. USFS is seeking Acquisition Professionals to support the U.S. Coast Guard.

Key Responsibilities

• Perform administrative and secretarial duties to support FPS District Commanders, including correspondence, calendar management, and personnel file maintenance.
• Serve as the primary point of contact for visitors, calls, and emails from FPS personnel, customers, and the public in a professional and timely manner.
• Coordinate appointments, meetings, and teleconferences; prepare agendas, materials, and meeting minutes; and arrange logistics.
• Maintain accurate records, reports, and filing systems—including timekeeping, personnel actions, and attendance tracking using GovTA.
• Support budget report preparation and assist with data entry, documentation, and report generation across FPS databases and systems.
• Track and maintain security-related documentation such as Facility Security Assessments (FSAs), Post Order tracking, Prohibited Items reports, and FPS notification lists.
• Maintain office supplies and inventory; coordinate vehicle mileage and maintenance reporting; and update equipment lists for FPS and partner agencies.
• Compile and submit recurring reports, spreadsheets, and updates, ensuring accuracy and timeliness.
• Assist with the preparation and submission of agency documentation related to security and contract guard services, ensuring compliance with FPS standards.
• Maintain access to and update FPS systems including LEIMS, PTS, and STORM databases; run routine reports and provide updates as required.
• Support operational and administrative initiatives, contributing to process improvements and overall mission readiness.

Requirements

Security Clearance

• US Citizenship
• Public Trust Preferred
• DHS Suitability Preferred

Qualifications

• 1–2 years experience supporting the Federal Government in an administrative capacity.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) and standard office equipment.
• Strong written and verbal communication skills, with the ability to compose professional correspondence and handle sensitive information.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, work independently, and interact effectively with all levels of staff.
• Prior experience supporting a federal agency or law enforcement organization preferred.

Benefits

• Employer-provided paid Medical, Dental, and Vision insurance.
• Employer matching 401(k) plan.
• PTO.
• 11 Federal Holidays.
• Short/Long Term Disability, Term Life, and AD&D Insurance.