Administrative Assistant - Contract Job at Hilton in McLean

Overview

As an Administrative Assistant (Contract), you will lead administrative tasks in support of 5 VPs onsite in our McLean, VA headquarters. You will be responsible for calendar management, domestic and international travel itineraries, meeting and event planning and more.

Responsibilities

• Route calls and emails to appropriate Team Members on behalf of the executive
• Prepare business letters, agendas, and presentations, typically using Microsoft Office
• Successfully partner with internal departments resolving day-to-day administrative challenges
• Implement and monitor programs as directed by management and see the programs through to completion
• Handle inventory of assets and supplies for current Team Members and assist with onboarding new Team Members
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment and storage
• Schedule and handle all meetings, interviews, events and other similar activities for the executive and perform multifaceted general office support
• Assist in the preparation of regularly scheduled reports to include submitting and reconciling expense reports

What are we looking for?

The success in this role will demonstrate itself through the following attributes and skills:

• Excellent social and communication skills
• Aptitude for staying calm and effective while handling multiple concurrent demands and prioritizing responsibilities
• Solves problems effectively and creatively while maintaining a high level of professionalism and integrity

Minimum qualifications

• Three (3) years of administrative experience
• Experience supporting multiple senior leaders concurrently in a large corporate environment
• Experience with MS Office Suite or related software and programs
• Experience booking domestic and international travel
• Excellent verbal and written communication

Preferred capabilities

• BA/BS Bachelor's Degree
• Advanced proficiency in MS Outlook, PowerPoint and Excel
• Experience with Concur, travel, and expense system

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Hospitality