University of Illinois Chicago
Program Assistant - Residency, College of Medicine
University of Illinois Chicago, Chicago, Illinois, United States, 60290
Program Assistant – Residency, College of Medicine
Hiring Department: Residency
Location: Chicago, IL USA
Requisition ID: 1037396
FTE: 1
Work Schedule: Monday – Friday, 9AM – 5PM
Shift: Days
# of Positions: 2
Workplace Type: Hybrid
Posting Close Date: October 20, 2025
Salary Range: $25.64 – 27.17 / Hourly Wage
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting‑edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Duties & Responsibilities
Coordinate the daily functions of the programs and follow complex policies, procedures, and program guidelines.
Work independently to identify, troubleshoot, and report compliance issues and assist in correcting situations.
Maintain proficiency in the databases that support the trainees’ schedule, evaluations, vacation and time off.
Generate compliance reports as requested. Ensure compliance with accreditation, licensing board, professional association requirements.
Support and assist in coordinating the annual program recruitment and orientation activities. Includes all on‑boarding activities.
Ensure new trainees are credentialed and on‑boarded before starting the program.
Assist in completion of off‑boarding and graduation activities following departmental and program guidelines.
Coordinate didactic schedules and evaluations.
Complete other program related forms, (verifications of training, credentialing, letters of good standing).
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required
Bachelor’s degree.
Demonstrated knowledge of a variety of accreditation standards in the medical education field. Any experience in accreditation standards in the medical education field.
Preferred Qualifications
Two or more years of college work, minimum 6 months experience in higher education setting.
Organizational and analytical skills.
Good judgement abilities.
Excellent written and oral communication skills.
Proficient with Word, Excel and other platforms.
To Apply For fullest consideration, complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. Upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. If you need to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
#J-18808-Ljbffr
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting‑edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Duties & Responsibilities
Coordinate the daily functions of the programs and follow complex policies, procedures, and program guidelines.
Work independently to identify, troubleshoot, and report compliance issues and assist in correcting situations.
Maintain proficiency in the databases that support the trainees’ schedule, evaluations, vacation and time off.
Generate compliance reports as requested. Ensure compliance with accreditation, licensing board, professional association requirements.
Support and assist in coordinating the annual program recruitment and orientation activities. Includes all on‑boarding activities.
Ensure new trainees are credentialed and on‑boarded before starting the program.
Assist in completion of off‑boarding and graduation activities following departmental and program guidelines.
Coordinate didactic schedules and evaluations.
Complete other program related forms, (verifications of training, credentialing, letters of good standing).
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required
Bachelor’s degree.
Demonstrated knowledge of a variety of accreditation standards in the medical education field. Any experience in accreditation standards in the medical education field.
Preferred Qualifications
Two or more years of college work, minimum 6 months experience in higher education setting.
Organizational and analytical skills.
Good judgement abilities.
Excellent written and oral communication skills.
Proficient with Word, Excel and other platforms.
To Apply For fullest consideration, complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. Upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. If you need to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
#J-18808-Ljbffr