Williamson County
SO Senior Administrative Specialist- HQ Assignment
Williamson County, Georgetown, Texas, United States, 78628
Reporting directly to a Sheriff's Office Supervisor responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff’s Office Administrative Specialists.
This job posting will need a cover letter and resume attached.
Provides direct customer service either in person or on the telephone
Creates and maintains various reports related to assigned division
Creates and maintains forms, worksheets, and informational materials
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Assists in various staffing processes
Reviews stock inventory and processes purchase requisitions for needed supplies and equipment
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Attends all meetings and trainings, as required
Performs special duties as assigned
Headquarters Assignment
Assists with maintaining and organizing of confidential files, correspondence, and departmental records
Tracks and manages incoming and outgoing documentation, ensuring timely routing, signatures, and follow-ups
Monitors project timelines, meeting notes, and action items to assist in departmental follow-through for assigned executive personnel
Handles sensitive and confidential information with discretion as needed
Provides general administrative and clerical support to ensure smooth daily operations in the administrative office
ORGANIZATION RELATIONSHIPS
Reports directly to – Sheriff’s Office Supervisor, Commander or Paralegal
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position may involve working day and/or overnight shifts
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
Contact with persons accused or convicted of crimes
Contact with law enforcement officials and public
Open Records Assignment: Exposure to graphic reports, video, and audio recordings
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
High School diploma or equivalent
Two (2) years of clerical experience in a professional office environment
LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment
Valid driver’s license
PREFERRED QUALIFICATIONS
All assignments: Two (2) years of directly related experience to assignment
EMPLOYMENT TESTING
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: Yes
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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This job posting will need a cover letter and resume attached.
Provides direct customer service either in person or on the telephone
Creates and maintains various reports related to assigned division
Creates and maintains forms, worksheets, and informational materials
Ensures comprehensive filing systems are maintained and up to date
Assists in planning and executing special projects and events
Assists with policy and procedure updates
Assists in various staffing processes
Reviews stock inventory and processes purchase requisitions for needed supplies and equipment
Cross-trains with office staff in other areas to ensure continuity of departmental operations
Attends all meetings and trainings, as required
Performs special duties as assigned
Headquarters Assignment
Assists with maintaining and organizing of confidential files, correspondence, and departmental records
Tracks and manages incoming and outgoing documentation, ensuring timely routing, signatures, and follow-ups
Monitors project timelines, meeting notes, and action items to assist in departmental follow-through for assigned executive personnel
Handles sensitive and confidential information with discretion as needed
Provides general administrative and clerical support to ensure smooth daily operations in the administrative office
ORGANIZATION RELATIONSHIPS
Reports directly to – Sheriff’s Office Supervisor, Commander or Paralegal
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position may involve working day and/or overnight shifts
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
Contact with persons accused or convicted of crimes
Contact with law enforcement officials and public
Open Records Assignment: Exposure to graphic reports, video, and audio recordings
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
Regular attendance is required
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
High School diploma or equivalent
Two (2) years of clerical experience in a professional office environment
LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment
Valid driver’s license
PREFERRED QUALIFICATIONS
All assignments: Two (2) years of directly related experience to assignment
EMPLOYMENT TESTING
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: Yes
Physical exam: No
Psychological exam: No
Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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