Maricopa Community College district
Fiscal Specialist Senior (Short-Term) Facilities Planning & Development
Maricopa Community College district, Tempe, Arizona, us, 85285
Fiscal Specialist Senior (Short-Term) Facilities Planning & Development
Job Summary:
The Fiscal Specialist Senior (Short-Term) opportunity in Facilities Planning & Development at the District Office of Maricopa Community Colleges plays a key role in providing fiscal transactions, maintaining systems, and supporting functions such as accounting, payroll, budgeting, contracts, and procurement. This position handles technical accounting work, including preparing, maintaining, and processing financial records, general ledger entries, and other financial transactions, ensuring accuracy and compliance. The Fiscal Specialist Senior (Short-Term) may provide guidance, mentorship, and technical support to professional financial staff across payroll, budgeting, accounting, procurement, invoicing, and related functions, helping the team achieve operational excellence. Essential Functions:
Purchasing-related tasks include preparation, coordination, and/or distribution of contract documents, coding transactions, generating requisitions, monitoring existing budgets, and reviewing supporting documentation for accuracy and resolving discrepancies. Accounts payable and related tasks include a support document review for accuracy, obtaining approvals, coding payments, data entry, and annual accrual development, as well as resolving discrepancies and editing and/or drafting, developing financial codes, and confirming budget availability. Project Maintenance tasks include initiating, maintaining, and/or closing projects in the financial management system, maintaining the project audit trail, and serving as a liaison to Business Services, College Facilities, and Fiscal Offices, vendors, and other vested partners. Performs project and account reconciliations, analyzes the financial management system for accuracy, researches, resolves, and documents discrepancies, and prepares related financial schedules and adjusting journal entries. Related duties as assigned, such as meeting coordination, agenda preparation, and minutes, developing training materials and procedures manuals, and providing routine/daily administrative support. Minimum Qualifications:
Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to the assignment, such as fiscal, finance, accounts receivable/payable, or payroll. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job. Desired Qualifications:
Experience performing accounting or fiscal duties in a governmental setting Experience performing accounting or fiscal duties in the construction or architectural industries Accounting Experience with Capital or Fixed Assets Experience working in public procurement Special Working Conditions:
Lift or carry up to 25lbs A computer may be required to sit for a prolonged period of time while viewing a computer monitor Work Location: Occasional telecommuting may be required, i.e., during COVID or other emergency restrictions Work Hours: Occasional overtime may be required EEO, Title IX, & Clery Act:
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
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The Fiscal Specialist Senior (Short-Term) opportunity in Facilities Planning & Development at the District Office of Maricopa Community Colleges plays a key role in providing fiscal transactions, maintaining systems, and supporting functions such as accounting, payroll, budgeting, contracts, and procurement. This position handles technical accounting work, including preparing, maintaining, and processing financial records, general ledger entries, and other financial transactions, ensuring accuracy and compliance. The Fiscal Specialist Senior (Short-Term) may provide guidance, mentorship, and technical support to professional financial staff across payroll, budgeting, accounting, procurement, invoicing, and related functions, helping the team achieve operational excellence. Essential Functions:
Purchasing-related tasks include preparation, coordination, and/or distribution of contract documents, coding transactions, generating requisitions, monitoring existing budgets, and reviewing supporting documentation for accuracy and resolving discrepancies. Accounts payable and related tasks include a support document review for accuracy, obtaining approvals, coding payments, data entry, and annual accrual development, as well as resolving discrepancies and editing and/or drafting, developing financial codes, and confirming budget availability. Project Maintenance tasks include initiating, maintaining, and/or closing projects in the financial management system, maintaining the project audit trail, and serving as a liaison to Business Services, College Facilities, and Fiscal Offices, vendors, and other vested partners. Performs project and account reconciliations, analyzes the financial management system for accuracy, researches, resolves, and documents discrepancies, and prepares related financial schedules and adjusting journal entries. Related duties as assigned, such as meeting coordination, agenda preparation, and minutes, developing training materials and procedures manuals, and providing routine/daily administrative support. Minimum Qualifications:
Associate's Degree from a regionally accredited institution and four (4) years of financial support experience in an area related to the assignment, such as fiscal, finance, accounts receivable/payable, or payroll. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job. Desired Qualifications:
Experience performing accounting or fiscal duties in a governmental setting Experience performing accounting or fiscal duties in the construction or architectural industries Accounting Experience with Capital or Fixed Assets Experience working in public procurement Special Working Conditions:
Lift or carry up to 25lbs A computer may be required to sit for a prolonged period of time while viewing a computer monitor Work Location: Occasional telecommuting may be required, i.e., during COVID or other emergency restrictions Work Hours: Occasional overtime may be required EEO, Title IX, & Clery Act:
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
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