SUITE PIECES INC
Benefits
Bonus based on performance
Employee discounts
Opportunity for advancement
Paid time off
Training & development
Project Coordinator Location: Huntington, NY (On-Site) Status: Full-Time Reports to: Founder/Business Manager
About Suite Pieces Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.
The Role As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.
This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.
Key Responsibilities Purchasing & Order Management
Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories
Manage purchase orders, vendor confirmations, and internal documentation
Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed
Log and track all goods by project/client in an organized system
Vendor & Workroom Coordination
Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers
Schedule fabrication, pickup, and installation windows
Ensure vendors receive accurate specs, materials, and payment
Resolve vendor delays, damages, or miscommunications quickly and professionally
Project Scheduling & Execution
Build internal timelines from order to delivery to install
Coordinate install schedules with clients, installers, and the design team
Communicate status updates clearly to the internal team (and clients, if needed)
Ensure all parts and materials are ready before install days — no missing pieces
Financial & Operations Support
Ensure vendor payments are submitted on time
Work with bookkeeping team to reconcile invoices
Flag margin issues or overages before they become problems
Help refine SOPs as you go — documenting better ways to do things
Ideal Experience & Qualities
2–4 years experience in project coordination, purchasing, operations, or design support
Familiarity with the design industry, upholstery, or custom fabrication (a big plus)
Highly organized, with strong follow-through and attention to detail
Excellent communicator — with vendors, team, and clients
Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.)
Calm under pressure; proactive about problem-solving
Eager to grow into a bigger role — COO, Operations Lead, or beyond
Why Join Us
Be part of a growing, creative brand with an ambitious future
Learn the operations behind luxury design, custom goods, and scaled execution
Work closely with leadership and play a direct role in bringing our projects to life
Gain visibility and mentorship toward a bigger operational leadership path
#J-18808-Ljbffr
Bonus based on performance
Employee discounts
Opportunity for advancement
Paid time off
Training & development
Project Coordinator Location: Huntington, NY (On-Site) Status: Full-Time Reports to: Founder/Business Manager
About Suite Pieces Suite Pieces is a luxury design destination where full-service interiors, curated furnishings, and artisan craftsmanship come together. With over a decade of legacy and a bold vision for national growth, we specialize in transformative design experiences, custom upholstery, and elevated retail offerings.
The Role As we scale, we’re building the internal systems to match our creative ambition — and we’re looking for a proactive, detail-oriented Project Coordinator to help us bring our design work to life, on time and on budget.
We are seeking a sharp, organized, and execution-focused Project Coordinator to own the purchasing, scheduling, and coordination of custom goods — from design approval to delivery. You’ll manage vendor communication, track orders, follow up on lead times, and ensure everything lands exactly when and where it’s supposed to.
This is a backend powerhouse role — perfect for someone who loves bringing plans to life, thrives in spreadsheets and checklists, and wants to grow into a strategic operations role over time.
Key Responsibilities Purchasing & Order Management
Place and track all orders for furniture, fabrics, wallpaper, trim, upholstery, and accessories
Manage purchase orders, vendor confirmations, and internal documentation
Follow up with vendors to confirm ship dates, resolve issues, and expedite timelines as needed
Log and track all goods by project/client in an organized system
Vendor & Workroom Coordination
Liaise with upholstery shops, drapery workrooms, refinishing vendors, and installers
Schedule fabrication, pickup, and installation windows
Ensure vendors receive accurate specs, materials, and payment
Resolve vendor delays, damages, or miscommunications quickly and professionally
Project Scheduling & Execution
Build internal timelines from order to delivery to install
Coordinate install schedules with clients, installers, and the design team
Communicate status updates clearly to the internal team (and clients, if needed)
Ensure all parts and materials are ready before install days — no missing pieces
Financial & Operations Support
Ensure vendor payments are submitted on time
Work with bookkeeping team to reconcile invoices
Flag margin issues or overages before they become problems
Help refine SOPs as you go — documenting better ways to do things
Ideal Experience & Qualities
2–4 years experience in project coordination, purchasing, operations, or design support
Familiarity with the design industry, upholstery, or custom fabrication (a big plus)
Highly organized, with strong follow-through and attention to detail
Excellent communicator — with vendors, team, and clients
Skilled in spreadsheets, order tracking, and digital tools (Google Suite, Asana, Trello, etc.)
Calm under pressure; proactive about problem-solving
Eager to grow into a bigger role — COO, Operations Lead, or beyond
Why Join Us
Be part of a growing, creative brand with an ambitious future
Learn the operations behind luxury design, custom goods, and scaled execution
Work closely with leadership and play a direct role in bringing our projects to life
Gain visibility and mentorship toward a bigger operational leadership path
#J-18808-Ljbffr