SpeedPro
Office Manager at SpeedPro
Position:
Office Manager
(Graphic Design Experience a Huge Plus)
Location: Downers Grove, IL 60515 | Employment Type: Full-time | Salary: $20.00–$28.00/hour (commensurate with experience and skills)
Benefits
401(k)
401(k) matching
Company parties
Competitive salary
Free food & snacks
Opportunity for advancement
Paid time off
Profit sharing
Training & development
Role overview The Office Manager is primarily responsible for driving internal production and collaborating with the production team to execute projects daily. You will maintain client relationships and support growth from long-term accounts through effective relationships, training, and support.
Graphic Design Support (Highly Preferred) Not a dedicated design role, but candidates with graphic design skills will stand out. The ability to set up production-ready files, make quick edits, and provide proofs using Adobe Creative Suite (Illustrator, Photoshop) will contribute to client satisfaction and internal efficiency.
Core Duties
Office Management & Production Coordination
Oversee and facilitate the Sales-to-Production process using CRM, order management system, and direct team communications
Provide accurate quotes to new and current clients
Coordinate with Production Manager on materials procurement, timelines, and client updates
Facilitate scheduling of installers and project surveys
Establish and maintain vendor, manufacturer, and outsource partner relationships; negotiate pricing when necessary
Acquire client approvals on proofs, digitally and in print
Graphic Design Support (as Applicable)
Set up files for production and provide proofs to clients
Conduct initial inspection of client-provided graphics (Illustrator/Photoshop)
Make minor design adjustments or corrections as needed
Ensure files are production-ready and align with project specs
Marketing & Client Engagement
Assist with social media management and light content creation
Coordinate with web development team to update website with fresh, SEO-friendly content
Support client communication on additions, revisions, and general project inquiries
General & Administrative
Participate in team meetings, trainings, and webinars
Maintain clean and organized personal and shared workspaces
Support business administration tasks including AR follow-up, vendor invoicing, collecting W9s/COIs
Qualifications
Required
Enthusiastic, high-energy personality with strong communication skills
Associate Degree (Bachelor’s preferred)
Excellent organizational and time management skills; detail oriented
1–2 years of experience in the printing industry (preferred but not required if strong in design/coordination)
Proficiency with Adobe Creative Suite (Illustrator and Photoshop)
Competency with Microsoft Office, Outlook, CRM systems, and Excel
Ideal Candidate Will Also Possess
Strong file setup and prepress knowledge (design background highly valued)
Ability to manage workflow, scheduling, and deadlines with autonomy
Aptitude for sales support and product knowledge development
Positive, client-focused attitude and problem-solving mindset
Position Details
Job Types: Full-time
Location: On-site in Downers Grove, IL 60515
Compensation: $20.00–$28.00/hour (based on experience and skills)
Benefits: 401(k), 401(k) matching, paid time off
Schedule: 8-hour shift, Monday–Friday
About SpeedPro: In the large-format printing industry, we collaborate with long-term partners to deliver quality work on time, every time. SpeedPro operates a nationwide network of studios and emphasizes customer service and client relationships.
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Office Manager
(Graphic Design Experience a Huge Plus)
Location: Downers Grove, IL 60515 | Employment Type: Full-time | Salary: $20.00–$28.00/hour (commensurate with experience and skills)
Benefits
401(k)
401(k) matching
Company parties
Competitive salary
Free food & snacks
Opportunity for advancement
Paid time off
Profit sharing
Training & development
Role overview The Office Manager is primarily responsible for driving internal production and collaborating with the production team to execute projects daily. You will maintain client relationships and support growth from long-term accounts through effective relationships, training, and support.
Graphic Design Support (Highly Preferred) Not a dedicated design role, but candidates with graphic design skills will stand out. The ability to set up production-ready files, make quick edits, and provide proofs using Adobe Creative Suite (Illustrator, Photoshop) will contribute to client satisfaction and internal efficiency.
Core Duties
Office Management & Production Coordination
Oversee and facilitate the Sales-to-Production process using CRM, order management system, and direct team communications
Provide accurate quotes to new and current clients
Coordinate with Production Manager on materials procurement, timelines, and client updates
Facilitate scheduling of installers and project surveys
Establish and maintain vendor, manufacturer, and outsource partner relationships; negotiate pricing when necessary
Acquire client approvals on proofs, digitally and in print
Graphic Design Support (as Applicable)
Set up files for production and provide proofs to clients
Conduct initial inspection of client-provided graphics (Illustrator/Photoshop)
Make minor design adjustments or corrections as needed
Ensure files are production-ready and align with project specs
Marketing & Client Engagement
Assist with social media management and light content creation
Coordinate with web development team to update website with fresh, SEO-friendly content
Support client communication on additions, revisions, and general project inquiries
General & Administrative
Participate in team meetings, trainings, and webinars
Maintain clean and organized personal and shared workspaces
Support business administration tasks including AR follow-up, vendor invoicing, collecting W9s/COIs
Qualifications
Required
Enthusiastic, high-energy personality with strong communication skills
Associate Degree (Bachelor’s preferred)
Excellent organizational and time management skills; detail oriented
1–2 years of experience in the printing industry (preferred but not required if strong in design/coordination)
Proficiency with Adobe Creative Suite (Illustrator and Photoshop)
Competency with Microsoft Office, Outlook, CRM systems, and Excel
Ideal Candidate Will Also Possess
Strong file setup and prepress knowledge (design background highly valued)
Ability to manage workflow, scheduling, and deadlines with autonomy
Aptitude for sales support and product knowledge development
Positive, client-focused attitude and problem-solving mindset
Position Details
Job Types: Full-time
Location: On-site in Downers Grove, IL 60515
Compensation: $20.00–$28.00/hour (based on experience and skills)
Benefits: 401(k), 401(k) matching, paid time off
Schedule: 8-hour shift, Monday–Friday
About SpeedPro: In the large-format printing industry, we collaborate with long-term partners to deliver quality work on time, every time. SpeedPro operates a nationwide network of studios and emphasizes customer service and client relationships.
#J-18808-Ljbffr