Stetson University
Assistant Director, Conference Services AS6481
Stetson University, Deland, Florida, us, 32723
Join to apply for the
Assistant Director, Conference Services AS6481
role at
Stetson University The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus. The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette. The hire date for this position will be no sooner than 1/1/2026. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs Develop contracts and manage required documentation for internal and external constituents Develop and manage the summer campus event reservation calendar Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely Manage student workforce of over twenty students annually and ensure development support Conduct training for summer interns, camp assistants, and graduate assistants Create and manage daily schedules in support of Conference Services events Maintain and ensure budget revenue and expenditure goals are established and achieved Prepare invoices and collect payments Assist with preparing budgets with personnel and equipment recommendations Process and report monetary transactions and billing associated with assigned programs and events Provide exemplary customer service to all internal and external clients Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy Perform other site- and position-specific functions as assigned Seniority level
Mid-Senior level Employment type
Full-time Job function
Management Industry
Higher Education
#J-18808-Ljbffr
Assistant Director, Conference Services AS6481
role at
Stetson University The Assistant Director of Conference Services supports Stetson University by managing the execution of third-party rental and conference programming on the DeLand campus. The Assistant Director provides leadership and professional expertise in consultation, program/event management, and logistical support with an emphasis on high standards for customer relations, attention to detail, protocol, and etiquette. The hire date for this position will be no sooner than 1/1/2026. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Coordinate and manage the execution of logistical and support needs for summer camps & conferences, external events, and Stetson Rowing Services program through housing, campus dining, catering, and event rentals needs Develop contracts and manage required documentation for internal and external constituents Develop and manage the summer campus event reservation calendar Create and maintain an event-planning checklist which includes timelines, budgeting, catering, parking, security support, communications, and marketing Lead weekly operations meetings during the summer season to ensure campus partner support needs are communicated clearly and timely Manage student workforce of over twenty students annually and ensure development support Conduct training for summer interns, camp assistants, and graduate assistants Create and manage daily schedules in support of Conference Services events Maintain and ensure budget revenue and expenditure goals are established and achieved Prepare invoices and collect payments Assist with preparing budgets with personnel and equipment recommendations Process and report monetary transactions and billing associated with assigned programs and events Provide exemplary customer service to all internal and external clients Communicate with Associate Director on the progress of strategies and ensure tactics are clear to all team members and campus partners Maintain university keys during Summer for University Housing and document registrations and housing assignments in accordance with university policy Perform other site- and position-specific functions as assigned Seniority level
Mid-Senior level Employment type
Full-time Job function
Management Industry
Higher Education
#J-18808-Ljbffr