Leeds Professional Resources
Executive Operations Coordinator
Leeds Professional Resources, West Palm Beach, Florida, United States, 33412
Leeds Professional Resources provided pay range
This range is provided by Leeds Professional Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$75,000.00/yr - $80,000.00/yr Additional compensation types
Annual Bonus Direct message the job poster from Leeds Professional Resources Senior Executive Recruiter at Leeds Professional Resources
Position Overview: The Executive Support Coordinator provides essential assistance to designated executives, enhancing their productivity through a range of administrative and operational tasks. This role focuses on streamlining communication, organizing schedules, and delivering detailed data analysis while upholding the highest standards of confidentiality. Role Responsibilities: Serve as a key point of contact, managing email correspondence, phone calls, and inquiries with professionalism, screening and redirecting as necessary to ensure efficient communication. Organize and maintain the executive’s calendar, scheduling meetings, conferences, and travel arrangements, including securing venues, accommodations, and necessary equipment or catering. Prepare and analyze data, crafting reports and presentations with a keen eye for accuracy and clarity to support executive decision-making. Create and edit a variety of documents, including letters, memos, charts, and PowerPoint slides, ensuring polished final versions through proofreading and formatting. Lead special projects independently or with a team, overseeing planning, coordination, and delivery of reports, presentations, and meeting summaries. Establish and manage both physical and digital filing systems for critical documents such as contracts, licenses, and statements of work, ensuring easy access and organization. Uphold strict confidentiality in all aspects of work, handling sensitive information with discretion. Exercise independent judgment to proactively address daily challenges and support executive priorities with minimal oversight. Represent the executive office courteously and professionally, fostering positive interactions with internal teams, external partners, and stakeholders. Qualifications & Experience: Bachelor’s degree or equivalent professional experience preferred; a high school diploma with a relevant certification and comparable background required. A minimum of five years of administrative experience, including at least three years supporting senior executives, ideally within a mid-to-large organization. Proven expertise in collaborating with high-level executives, as well as external clients, vendors, and visitors. Requirements: Exceptional organizational skills to manage complex schedules and project timelines effectively. Strong written and verbal communication abilities to draft and edit professional documents. Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint) and digital filing tools. Ability to work autonomously and as part of a team, demonstrating sound decision-making. Commitment to maintaining confidentiality and representing the executive office with professionalism. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
Job function Administrative Industries Pharmaceutical Manufacturing Referrals increase your chances of interviewing at Leeds Professional Resources by 2x Inferred from the description for this job
401(k) Vision insurance Medical insurance Get notified when a new job is posted. Sign in to set job alerts for “Operations Coordinator” roles.
Palm Beach County, FL $50,000.00-$62,500.00 3 weeks ago Operations Associate (Part-Time) - The Gardens Mall
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Jupiter, FL $90,000.00-$110,000.00 1 week ago Lake Park, FL $65,000.00-$80,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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This range is provided by Leeds Professional Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$75,000.00/yr - $80,000.00/yr Additional compensation types
Annual Bonus Direct message the job poster from Leeds Professional Resources Senior Executive Recruiter at Leeds Professional Resources
Position Overview: The Executive Support Coordinator provides essential assistance to designated executives, enhancing their productivity through a range of administrative and operational tasks. This role focuses on streamlining communication, organizing schedules, and delivering detailed data analysis while upholding the highest standards of confidentiality. Role Responsibilities: Serve as a key point of contact, managing email correspondence, phone calls, and inquiries with professionalism, screening and redirecting as necessary to ensure efficient communication. Organize and maintain the executive’s calendar, scheduling meetings, conferences, and travel arrangements, including securing venues, accommodations, and necessary equipment or catering. Prepare and analyze data, crafting reports and presentations with a keen eye for accuracy and clarity to support executive decision-making. Create and edit a variety of documents, including letters, memos, charts, and PowerPoint slides, ensuring polished final versions through proofreading and formatting. Lead special projects independently or with a team, overseeing planning, coordination, and delivery of reports, presentations, and meeting summaries. Establish and manage both physical and digital filing systems for critical documents such as contracts, licenses, and statements of work, ensuring easy access and organization. Uphold strict confidentiality in all aspects of work, handling sensitive information with discretion. Exercise independent judgment to proactively address daily challenges and support executive priorities with minimal oversight. Represent the executive office courteously and professionally, fostering positive interactions with internal teams, external partners, and stakeholders. Qualifications & Experience: Bachelor’s degree or equivalent professional experience preferred; a high school diploma with a relevant certification and comparable background required. A minimum of five years of administrative experience, including at least three years supporting senior executives, ideally within a mid-to-large organization. Proven expertise in collaborating with high-level executives, as well as external clients, vendors, and visitors. Requirements: Exceptional organizational skills to manage complex schedules and project timelines effectively. Strong written and verbal communication abilities to draft and edit professional documents. Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint) and digital filing tools. Ability to work autonomously and as part of a team, demonstrating sound decision-making. Commitment to maintaining confidentiality and representing the executive office with professionalism. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Contract Job function
Job function Administrative Industries Pharmaceutical Manufacturing Referrals increase your chances of interviewing at Leeds Professional Resources by 2x Inferred from the description for this job
401(k) Vision insurance Medical insurance Get notified when a new job is posted. Sign in to set job alerts for “Operations Coordinator” roles.
Palm Beach County, FL $50,000.00-$62,500.00 3 weeks ago Operations Associate (Part-Time) - The Gardens Mall
Palm Beach Gardens, FL $16.00-$18.00 2 weeks ago Palm Beach Gardens, FL $30.00-$40.00 2 weeks ago North Palm Beach, FL $28.00-$35.00 5 days ago Tequesta, FL $60,000.00-$70,000.00 1 week ago Operations Associate (Part-Time) - Town Center at Boca Raton
Operations Associate (Part-Time) - City Place
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Lake Park, FL $40,000.00-$70,000.00 14 hours ago West Palm Beach, FL $60,000.00-$80,000.00 2 weeks ago Boynton Beach, FL $58,656.00-$71,000.00 1 week ago Boynton Beach, FL $50,000.00-$62,500.00 3 weeks ago Project Coordinator (Wind Turbine construction)
Jupiter, FL $90,000.00-$110,000.00 1 week ago Lake Park, FL $65,000.00-$80,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr