The Meadows Center for Water and the Environment
Administrative Assistant II
The Meadows Center for Water and the Environment, San Marcos, California, us, 92079
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Administrative Assistant II
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The Meadows Center for Water and the Environment 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Assistant II
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The Meadows Center for Water and the Environment Get AI-powered advice on this job and more exclusive features. Posting Information
Posting Information
Posting Number 2025478 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department School of Art and Design Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,262.01 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Proficiency with computer word processing, spreadsheets, database, and other desktop software. Excellent oral, written, and interpersonal communication skills. Experience with event planning. One year of experience as an administrative assistant or in a similar role.
Preferred Qualifications
Experience with marketing, social media management or recruitment processes. Experience supervising others. Knowledge of university systems such as Ellucian Banner 9 and SAP enterprise resource planning software, GATO management software, Canvas learning management system, Concur Travel online booking tool, CourseLeaf CLSS curricular management system, Logi Reports reporting tool, and principles of bookkeeping. Two or more years of experience as an administrative assistant or in a similar role.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
Communication & Outreach
Respond to daily emails, including prospective student inquiries Manage and update the MFA program’s Mailchimp list Add prospective students to contact database Add visiting designers to program materials and systems Produce monthly newsletters for student distribution. Produce Calls for Applications (twice annually) Serve as the primary point of contact for the program’s social media postings Keep the MFA website current and accurate Support and assist with program recruitment activities. Greet, screen, and route visitors as needed.
Administrative Support
Manage routine operations of the MFA in Communication Design program with additional support to the School of Art and Design when needed. Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed. Manage internal communications, purchasing, invoices, Accounts Payable, P-card, e-NPO’s, guest designer stipends, IDT, and monitor budgets for the MFA program. Manage and maintain MFA calendar and files, and review for completeness. Maintain and organize the MFA Teams site Maintain and organize the MFA Canvas site Coordinate with faculty and staff on program needs and updates Route and file Professional Practice proposals and Thesis forms Manage hiring processes and supervise time records for MFA graduate assistants (all positions). Process MFA student paperwork related to registration and graduation. Facilitate consistent communication with students regarding events, meetings, and general support needs. Assist with student reimbursements Review MFA purchase orders and invoices, maintain ledgers, and monitor the operating budget’s transactions. Update degree plans for fall, spring, and summer semesters Manage and maintain the MFA Handbook Prepare agendas and take minutes for MFA Faculty Meetings
Event Planning & Coordination
Assist with planning and execution of residency events, including: Catering and food orders Tech setup and coordination Parking arrangements Lodging and flight bookings for guests Photographer hiring and coordination Room reservations and setup Signage coordination and placement Coordination of student workers
Knowledge, Skills, And Abilities
Organizational & Time Management
Ability to maintain and manage calendars, academic schedules, and program events with accuracy and efficiency. Strong time management skills and the ability to prioritize competing deadlines. Skilled in critical thinking, problem-solving, and decision-making.
Communication & Interpersonal
Ability to work effectively independently and as part of a team. Ability to work effectively, professionally, and courteously with co-workers, staff, faculty, and students. Excellent written and verbal communication skills. Skilled in close and accurate attention to detail. Ability to prepare clear, concise, and grammatically correct correspondence and documents. Ability to read, interpret, understand, and apply verbal and written instructions, task-related documentation, and applicable policies and procedures.
Technical Proficiency
Skilled in Microsoft Office Suite and basic database or records management platforms. Skilled in Zoom and Microsoft Teams communication platforms. Skilled in social media platforms such as Instagram (or willing to learn quickly).
Event and Logistics Coordination
Experience organizing academic events. Ability to liaise with vendors for event planning.
Problem-Solving & Adaptability
Proactive approach to identifying and resolving issues. Flexibility to adapt in a fast-paced, creative academic environment. Sound judgment and ability to escalate issues appropriately when needed.
Additional Information to Applicants Job Open Date 05/16/2025 Job Close Date (posting closes at midnight) 06/01/2025 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Quick Link https://jobs.hr.txstate.edu/postings/52666
Applicant Document
Required Documents
Resume Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 List of References
Optional Documents
DD 214/DD1300 Veteran's Preference
Supplemental Questions
Required fields are indicated with an asterisk (*). Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Research Services Referrals increase your chances of interviewing at The Meadows Center for Water and the Environment by 2x Sign in to set job alerts for “Administrative Assistant” roles.
PART TIME - FRONT DESK ATTENDANT (PARKS & RECREATION)
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Administrative Assistant II
role at
The Meadows Center for Water and the Environment 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Assistant II
role at
The Meadows Center for Water and the Environment Get AI-powered advice on this job and more exclusive features. Posting Information
Posting Information
Posting Number 2025478 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Assistant II Location San Marcos Department School of Art and Design Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,262.01 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Proficiency with computer word processing, spreadsheets, database, and other desktop software. Excellent oral, written, and interpersonal communication skills. Experience with event planning. One year of experience as an administrative assistant or in a similar role.
Preferred Qualifications
Experience with marketing, social media management or recruitment processes. Experience supervising others. Knowledge of university systems such as Ellucian Banner 9 and SAP enterprise resource planning software, GATO management software, Canvas learning management system, Concur Travel online booking tool, CourseLeaf CLSS curricular management system, Logi Reports reporting tool, and principles of bookkeeping. Two or more years of experience as an administrative assistant or in a similar role.
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
Communication & Outreach
Respond to daily emails, including prospective student inquiries Manage and update the MFA program’s Mailchimp list Add prospective students to contact database Add visiting designers to program materials and systems Produce monthly newsletters for student distribution. Produce Calls for Applications (twice annually) Serve as the primary point of contact for the program’s social media postings Keep the MFA website current and accurate Support and assist with program recruitment activities. Greet, screen, and route visitors as needed.
Administrative Support
Manage routine operations of the MFA in Communication Design program with additional support to the School of Art and Design when needed. Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed. Manage internal communications, purchasing, invoices, Accounts Payable, P-card, e-NPO’s, guest designer stipends, IDT, and monitor budgets for the MFA program. Manage and maintain MFA calendar and files, and review for completeness. Maintain and organize the MFA Teams site Maintain and organize the MFA Canvas site Coordinate with faculty and staff on program needs and updates Route and file Professional Practice proposals and Thesis forms Manage hiring processes and supervise time records for MFA graduate assistants (all positions). Process MFA student paperwork related to registration and graduation. Facilitate consistent communication with students regarding events, meetings, and general support needs. Assist with student reimbursements Review MFA purchase orders and invoices, maintain ledgers, and monitor the operating budget’s transactions. Update degree plans for fall, spring, and summer semesters Manage and maintain the MFA Handbook Prepare agendas and take minutes for MFA Faculty Meetings
Event Planning & Coordination
Assist with planning and execution of residency events, including: Catering and food orders Tech setup and coordination Parking arrangements Lodging and flight bookings for guests Photographer hiring and coordination Room reservations and setup Signage coordination and placement Coordination of student workers
Knowledge, Skills, And Abilities
Organizational & Time Management
Ability to maintain and manage calendars, academic schedules, and program events with accuracy and efficiency. Strong time management skills and the ability to prioritize competing deadlines. Skilled in critical thinking, problem-solving, and decision-making.
Communication & Interpersonal
Ability to work effectively independently and as part of a team. Ability to work effectively, professionally, and courteously with co-workers, staff, faculty, and students. Excellent written and verbal communication skills. Skilled in close and accurate attention to detail. Ability to prepare clear, concise, and grammatically correct correspondence and documents. Ability to read, interpret, understand, and apply verbal and written instructions, task-related documentation, and applicable policies and procedures.
Technical Proficiency
Skilled in Microsoft Office Suite and basic database or records management platforms. Skilled in Zoom and Microsoft Teams communication platforms. Skilled in social media platforms such as Instagram (or willing to learn quickly).
Event and Logistics Coordination
Experience organizing academic events. Ability to liaise with vendors for event planning.
Problem-Solving & Adaptability
Proactive approach to identifying and resolving issues. Flexibility to adapt in a fast-paced, creative academic environment. Sound judgment and ability to escalate issues appropriately when needed.
Additional Information to Applicants Job Open Date 05/16/2025 Job Close Date (posting closes at midnight) 06/01/2025 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Quick Link https://jobs.hr.txstate.edu/postings/52666
Applicant Document
Required Documents
Resume Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 List of References
Optional Documents
DD 214/DD1300 Veteran's Preference
Supplemental Questions
Required fields are indicated with an asterisk (*). Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Research Services Referrals increase your chances of interviewing at The Meadows Center for Water and the Environment by 2x Sign in to set job alerts for “Administrative Assistant” roles.
PART TIME - FRONT DESK ATTENDANT (PARKS & RECREATION)
Administrative Assistant - San Francisco
Immigration Law Office - Administrative Assistant
Corporate Contracts Processor, HVO - $2,000 Sign-On Bonus!**
Administrative Assistant and Recruiter, La Jolla
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr