AHRC Nassau
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Assistant Payroll Manager
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AHRC Nassau 2 weeks ago Be among the first 25 applicants Join to apply for the
Assistant Payroll Manager
role at
AHRC Nassau Get AI-powered advice on this job and more exclusive features. The Assistant Payroll Manager is an important member of the Accounting Department with responsibilities for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Assistant Payroll Manager operates under the guidance of the Payroll Manager and must be a team player with excellent communication, analytical, computer skills and current with Payroll rules, best practices, and regulations. These skills are required to effectively perform wage and tax compliance processing.
In addition, the position will support the continuous evaluation of payroll processing to transform the department through increased use of technology, development of policies and procedures, and right-size staffing of the department.
The position is responsible for directly supervising multiple Payroll associates and is also expected to perform the functions of the Payroll Manager in their absence.
Primary duties and responsibilities include but not limited to
Periodic Payroll and Year End Reporting Oversee the timely preparation, review, auditing, and finalization of multi-company payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing. Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable. Review the accuracy of quarterly tax filings, and year-end processing including but not limited to third party sick pay, adjustments, and group term life insurance. Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions. Timely research, resolve and communicate employee wage inquiries and identify areas for improvement. Act as a backup for time and attendance data file generation and import for wage processing. Internal/External Compliance Audits/reporting Ensure compliance with Federal and State DOL and IRS regulation laws. Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications. Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits. Ensure issuance of periodic, key payroll reports to Accounting Department Personnel. . Systems & Processes Work with the Payroll Manager to review departmental workflow to refine and organize areas that can benefit specific job responsibilities. Work with the payroll processing vendor, UKG, to open cases to solve business needs. Support the implementation, integration, and training of Kronos UKG Dimensions. Supervision and staff development Timely prepare, provide, and discuss staff performance evaluations. Works closely with Payroll Manager to cross train and develop staff to ensure adequate position coverage. Maintain regular communication with the Payroll Manager to discuss issues affecting the department’s ability to meet its customer needs.
Education and/ or experience required
Bachelor’s degree plus 3-yrs’ relevant experience including 1-yr with staff supervision OR Associate degree plus 5-yrs’ relevant experience including 3-yrs with multiple staff supervision OR High School Diploma / GED equivalent plus 10-yr’s relevant experience including 5-yrs with multiple staff supervision Considered a Plus Certified Payroll Professional (CPP) certification Kronos, UKG Pro, ADP
Skills, Licenses and/ or competencies required
Good skills in Microsoft Office, Excel and Word required. Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff, and other departments. Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritizes and complete tasks on a timely basis with minimal supervision. Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Human Resources Industries Individual and Family Services Referrals increase your chances of interviewing at AHRC Nassau by 2x Get notified about new Assistant Payroll Manager jobs in
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Assistant Payroll Manager
role at
AHRC Nassau 2 weeks ago Be among the first 25 applicants Join to apply for the
Assistant Payroll Manager
role at
AHRC Nassau Get AI-powered advice on this job and more exclusive features. The Assistant Payroll Manager is an important member of the Accounting Department with responsibilities for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates. Services are provided to affiliated organizations pursuant to a Corporate and Administrative Services Agreement.
The Assistant Payroll Manager operates under the guidance of the Payroll Manager and must be a team player with excellent communication, analytical, computer skills and current with Payroll rules, best practices, and regulations. These skills are required to effectively perform wage and tax compliance processing.
In addition, the position will support the continuous evaluation of payroll processing to transform the department through increased use of technology, development of policies and procedures, and right-size staffing of the department.
The position is responsible for directly supervising multiple Payroll associates and is also expected to perform the functions of the Payroll Manager in their absence.
Primary duties and responsibilities include but not limited to
Periodic Payroll and Year End Reporting Oversee the timely preparation, review, auditing, and finalization of multi-company payrolls (bi-weekly, off-cycle), quarterly IRS Form 941’s and NYS Form 45 and year-end IRS Form W-2 processing. Ensure clear communication with program staff and other departments for timely complete input, and submission of timesheets and change of status forms, where applicable. Review the accuracy of quarterly tax filings, and year-end processing including but not limited to third party sick pay, adjustments, and group term life insurance. Identify payroll tax liabilities and tax discrepancies to maintain compliance associated with biweekly/quarterly/year-end payroll, garnishments, and voluntary/involuntary deductions. Timely research, resolve and communicate employee wage inquiries and identify areas for improvement. Act as a backup for time and attendance data file generation and import for wage processing. Internal/External Compliance Audits/reporting Ensure compliance with Federal and State DOL and IRS regulation laws. Generate Business Intelligence reports to review payroll register, employee status, direct deposits, pay cards, leave of absence/ PFL, garnishments, deductions, elective benefit deductions and other audit reports to assess the accuracy of payroll outcome and the functionality of applications. Ensure compliance with correspondence regarding garnishments, tax notices and internal/external audits. Ensure issuance of periodic, key payroll reports to Accounting Department Personnel. . Systems & Processes Work with the Payroll Manager to review departmental workflow to refine and organize areas that can benefit specific job responsibilities. Work with the payroll processing vendor, UKG, to open cases to solve business needs. Support the implementation, integration, and training of Kronos UKG Dimensions. Supervision and staff development Timely prepare, provide, and discuss staff performance evaluations. Works closely with Payroll Manager to cross train and develop staff to ensure adequate position coverage. Maintain regular communication with the Payroll Manager to discuss issues affecting the department’s ability to meet its customer needs.
Education and/ or experience required
Bachelor’s degree plus 3-yrs’ relevant experience including 1-yr with staff supervision OR Associate degree plus 5-yrs’ relevant experience including 3-yrs with multiple staff supervision OR High School Diploma / GED equivalent plus 10-yr’s relevant experience including 5-yrs with multiple staff supervision Considered a Plus Certified Payroll Professional (CPP) certification Kronos, UKG Pro, ADP
Skills, Licenses and/ or competencies required
Good skills in Microsoft Office, Excel and Word required. Good professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff, and other departments. Professional abilities to pay attention to detail, solve problems, develop, and implement solutions. Ability to initiate projects, prioritizes and complete tasks on a timely basis with minimal supervision. Strong work ethic exhibiting a sense of urgency in completion of tasks, willingness to work a flexible schedule, including evenings and occasional weekend work.
There are no physical requirements for this position. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Human Resources Industries Individual and Family Services Referrals increase your chances of interviewing at AHRC Nassau by 2x Get notified about new Assistant Payroll Manager jobs in
Glen Head, NY . New York, NY $95,000.00-$110,000.00 4 days ago Payroll, Benefits, and General Accountant Specialist
Brooklyn, NY $93,000.00-$125,000.00 1 week ago New York, NY $100,000.00-$131,000.00 4 days ago New York City Metropolitan Area 2 weeks ago White Plains, NY $91,000.00-$125,400.00 2 weeks ago Elmont, NY $90,000.00-$100,000.00 1 week ago New York, NY $85,000.00-$90,000.00 1 month ago New York, NY $90,000.00-$110,000.00 5 days ago Norwalk, CT $65,000.00-$70,000.00 2 weeks ago New York, NY $110,000.00-$135,000.00 6 days ago Senior Payroll Specialist at FinTech Firm in NYC
New York City Metropolitan Area $120,000.00-$170,000.00 2 weeks ago New York City Metropolitan Area $140,000.00-$180,000.00 4 weeks ago Snr Payroll Specialist @ Global Investment Firm
New York City Metropolitan Area $140,000.00-$180,000.00 4 weeks ago Jamaica, NY $100,000.00-$157,000.00 3 days ago New York City Metropolitan Area $120,000.00-$130,000.00 2 weeks ago New York, NY $168,750.00-$207,300.00 4 days ago Stamford, CT $100,000.00-$120,000.00 3 weeks ago New York, NY $80,000.00-$85,000.00 5 hours ago New York, NY $95,000.00-$105,000.00 3 weeks ago New York, NY $128,000.00-$145,000.00 1 week ago New York City Metropolitan Area 1 week ago New York, NY $134,000.00-$164,000.00 17 hours ago New York, NY $135,000.00-$165,000.00 1 week ago Brooklyn, NY $93,000.00-$125,000.00 1 month ago Payroll Manager Consultant (Long-Term Assignment)
New York City Metropolitan Area $110,000.00-$130,000.00 1 week ago New York, NY $145,000.00-$165,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr