SUNY Downstate Health Sciences University
Affiliations and Contracts Administrator
SUNY Downstate Health Sciences University, New York, New York, us, 10261
Affiliations and Contracts Administrator
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Affiliations and Contracts Administrator
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SUNY Downstate Health Sciences University Affiliations and Contracts Administrator
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Affiliations and Contracts Administrator
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SUNY Downstate Health Sciences University Get AI-powered advice on this job and more exclusive features. Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit
UUP
Job Summary
The Department of Graduate Medical Education in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Affiliations and Contracts Administrator/Staff Associate.
Undergraduate And Graduate Medical Educational Affiliations
Reporting to the Associate Dean and the Director as well as the Medical Education Systems Manager, the successful candidate will be accountable for the following:
Provide administrative support to the Medical Education Systems Manager. Prepare clinical training affiliation agreements for the graduate medical and undergraduate medical programs in coordination with the academic departments, program directors & chairs, legal, and the Academic Affiliations Finance Manager. Also include annual Group Affiliation Agreements (Cap Agreements) for CMS and NGS with major affiliated hospitals. Obtain information on program management, faculty, financial arrangements, and specific departmental requirements for each affiliation agreement. Assist the DIO in negotiations between our programs and affiliates. Finalize agreements between our legal office and affiliate's legal office. Obtain all signatures. Distribute fully executed documents internally and externally. Maintain original contract books and/or electronic files as applicable. Assist program directors, program chairs, DIO, and legal counsel in problem resolution/contract termination as necessary. Update training agreements in coordination with the College of Medicine yearly, reflecting proposed financial arrangements, new program requirements and current regulatory accrediting agency requirements in coordination with the Academic Affiliations Finance Manager. Monitor and follow up on agreements from preparation to execution and distribution to all entities. Prepare affiliations reports to the GME Committee, Dean and Financial Officer as requested. As needed, assist with onboarding processes of incoming residents and fellows by verifying documents and input data into New Innovations System.
University Hospital And Non-SUNY Affiliations
Prepare clinical training affiliation agreements for University Hospital and non-SUNY colleges and programs. Coordinate the on-boarding of non-SUNY students in compliance with hospital policy and procedures; assist clinical program directors in ensuring human resources, medical clearance, hospital orientation, compliance training, background checks, and other requirements are met. Review and update training agreements for Hospital in coordination with academic, clinical, and legal leadership. Assist in preparation of affiliation reports as well as special reports as requested. Revise documents as recommended by the Offices of Contracts, Legal Affairs, Corporate Compliance, Health Service and Finance. Monitor and follow up on agreements from preparation to execution and distribution to all entities.
Current Operation Overview
Monitor and maintain over 150 active residency agreements (on average 990 residents/fellows). Monitor and maintain standing elective agreements, plus up to 60 one-time extramural elective agreements and various one-time visiting electives. Monitor and maintain all active visiting resident agreements and accompanying master agreements-could be different agreements each year. Monitor and maintain master educational training agreements. Monitor and maintain medical student clinical training agreements. Monitor and maintain Non-SUNY student clinical training. agreements to University Hospital. Finalize agreements between our legal office and affiliate's legal office. Obtain all signatures. Distribute fully executed documents internally and externally Maintain original contract books and/or electronic files as applicable. Attend monthly GME Committee meeting and provide contractual updates on affiliate issues. Database Maintenance in General and for Sharing with Others as Requested/as Needed: Lists of GME Affiliates. Lists of UME Affiliates. List of Non-SUNY Affiliates. Master list of contact info for Downstate Chairs, Program Directors, and Coordinators for all programs including subspecialties.
Required Qualifications
Bachelor's Degree in Healthcare Administration, Business, Public Health or related fields. Excellent communication, organizational, and time management skills. Or, a satisfactory equivalent combination of experience, training and education to the above.
Preferred Qualifications
Knowledge of Graduate Medical Education. Direct experience with ACGME accredited training programs.
Work Schedule
Monday to Friday; 9:00am to 5:00pm
(Full-Time)
Salary Grade/Rank
SL-4
Salary Range
Commensurate with experience and qualifications
Executive Order
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Hospitals and Health Care, Non-profit Organizations, and Government Administration Referrals increase your chances of interviewing at SUNY Downstate Health Sciences University by 2x Sign in to set job alerts for “Contract Administrator” roles.
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Join to apply for the
Affiliations and Contracts Administrator
role at
SUNY Downstate Health Sciences University Affiliations and Contracts Administrator
2 weeks ago Be among the first 25 applicants Join to apply for the
Affiliations and Contracts Administrator
role at
SUNY Downstate Health Sciences University Get AI-powered advice on this job and more exclusive features. Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit
UUP
Job Summary
The Department of Graduate Medical Education in the College of Medicine at SUNY Downstate Health Sciences University is seeking a full-time Affiliations and Contracts Administrator/Staff Associate.
Undergraduate And Graduate Medical Educational Affiliations
Reporting to the Associate Dean and the Director as well as the Medical Education Systems Manager, the successful candidate will be accountable for the following:
Provide administrative support to the Medical Education Systems Manager. Prepare clinical training affiliation agreements for the graduate medical and undergraduate medical programs in coordination with the academic departments, program directors & chairs, legal, and the Academic Affiliations Finance Manager. Also include annual Group Affiliation Agreements (Cap Agreements) for CMS and NGS with major affiliated hospitals. Obtain information on program management, faculty, financial arrangements, and specific departmental requirements for each affiliation agreement. Assist the DIO in negotiations between our programs and affiliates. Finalize agreements between our legal office and affiliate's legal office. Obtain all signatures. Distribute fully executed documents internally and externally. Maintain original contract books and/or electronic files as applicable. Assist program directors, program chairs, DIO, and legal counsel in problem resolution/contract termination as necessary. Update training agreements in coordination with the College of Medicine yearly, reflecting proposed financial arrangements, new program requirements and current regulatory accrediting agency requirements in coordination with the Academic Affiliations Finance Manager. Monitor and follow up on agreements from preparation to execution and distribution to all entities. Prepare affiliations reports to the GME Committee, Dean and Financial Officer as requested. As needed, assist with onboarding processes of incoming residents and fellows by verifying documents and input data into New Innovations System.
University Hospital And Non-SUNY Affiliations
Prepare clinical training affiliation agreements for University Hospital and non-SUNY colleges and programs. Coordinate the on-boarding of non-SUNY students in compliance with hospital policy and procedures; assist clinical program directors in ensuring human resources, medical clearance, hospital orientation, compliance training, background checks, and other requirements are met. Review and update training agreements for Hospital in coordination with academic, clinical, and legal leadership. Assist in preparation of affiliation reports as well as special reports as requested. Revise documents as recommended by the Offices of Contracts, Legal Affairs, Corporate Compliance, Health Service and Finance. Monitor and follow up on agreements from preparation to execution and distribution to all entities.
Current Operation Overview
Monitor and maintain over 150 active residency agreements (on average 990 residents/fellows). Monitor and maintain standing elective agreements, plus up to 60 one-time extramural elective agreements and various one-time visiting electives. Monitor and maintain all active visiting resident agreements and accompanying master agreements-could be different agreements each year. Monitor and maintain master educational training agreements. Monitor and maintain medical student clinical training agreements. Monitor and maintain Non-SUNY student clinical training. agreements to University Hospital. Finalize agreements between our legal office and affiliate's legal office. Obtain all signatures. Distribute fully executed documents internally and externally Maintain original contract books and/or electronic files as applicable. Attend monthly GME Committee meeting and provide contractual updates on affiliate issues. Database Maintenance in General and for Sharing with Others as Requested/as Needed: Lists of GME Affiliates. Lists of UME Affiliates. List of Non-SUNY Affiliates. Master list of contact info for Downstate Chairs, Program Directors, and Coordinators for all programs including subspecialties.
Required Qualifications
Bachelor's Degree in Healthcare Administration, Business, Public Health or related fields. Excellent communication, organizational, and time management skills. Or, a satisfactory equivalent combination of experience, training and education to the above.
Preferred Qualifications
Knowledge of Graduate Medical Education. Direct experience with ACGME accredited training programs.
Work Schedule
Monday to Friday; 9:00am to 5:00pm
(Full-Time)
Salary Grade/Rank
SL-4
Salary Range
Commensurate with experience and qualifications
Executive Order
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu Seniority level
Seniority level Entry level Employment type
Employment type Contract Job function
Job function Management and Manufacturing Industries Hospitals and Health Care, Non-profit Organizations, and Government Administration Referrals increase your chances of interviewing at SUNY Downstate Health Sciences University by 2x Sign in to set job alerts for “Contract Administrator” roles.
Compliance - Office of Regulatory Relations - Administrative Assistant - New York - Support
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New York, NY $60,889.00-$70,022.00 2 months ago New York, NY $68,400.00-$146,300.00 3 days ago Holmdel, NJ $60,000.00-$65,000.00 2 months ago Newark, NJ $47,400.76-$70,721.27 4 months ago Administrative Assistant, Global Public Relations
Administrative Law Judge/Assistant Administrative Law Judge (NY HELPS) - New York County
Manhattan, NY $82,326.00-$121,413.00 4 days ago New York City Metropolitan Area $70,000.00-$85,000.00 1 week ago Administrative Assistant, Corporate Communications
New York, NY $63,037.00-$75,000.00 6 months ago New York, NY $114,400.00-$169,290.00 6 days ago Senior Coordinator, Legal & Operations (Spanish Fluent)
New York City Metropolitan Area $90,000.00-$100,000.00 1 week ago Contract Management Specialist 1 Vacancy ID# 188428
New York, NY $53,764.00-$85,138.00 5 days ago Administrative Law Judge/Assistant Administrative Law Judge (NY HELPS) - Kings County
Brooklyn, NY $82,326.00-$121,413.00 4 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr