PGA TOUR, Inc
Administrative Assistant - Golf Course Maintenance
PGA TOUR, Inc, Scottsdale, Arizona, us, 85261
Home of the largest-attended tournament in the world, the fan-favorite WM Phoenix Open, TPC Scottsdale is a masterful blend of challenge and playability – compelling the sport’s top players and recreational golfers alike. Set in the rugged Sonoran Desert and surrounded by the stunning McDowell Mountains, TPC Scottsdale boasts two championship courses for players to enjoy – the world famous Stadium Course and the stunning Champions Course. As Arizona’s only PGA TOUR property, you'll experience the standards of quality and service normally reserved for the TOUR professionals.*Tee up your career as a part of our team with the TPC Network!*The Administrative Assistant, GCM provides administrative support to the Golf Course Maintenance Operation. This position interacts with internal clients at all levels of the organization and provides guidance, direction and information to employees and supervisors at the club.**QUALIFICATIONS**High school diploma or equivalent education. Thorough knowledge of general business administration practices as would be acquired through two to three years of similar experience in progressively responsible positions. Previous human resources experience preferred. **RESPONSIBILITIES/DUTIES**Administrative Functions:* Ensure that all employees, vendors and guests are greeted and welcomed in a professional and courteous manner* Provide administrative support to the Golf Course Maintenance (GCM) team which includes:o
Drafting and typing correspondence, special reports, and presentationso
Answering phones and providing information to callerso
Coordinating meetings, taking minutes, and preparing follow up reportso
Maintaining supervisor’s calendar and travel scheduleo
Making travel arrangements and completing related travel expense reimbursement requestso
Updating calendar of club functionso
Open and distribute departmental mail as necessary* Act as a liaison with other departments and outside agencies* Handle and process all incoming invoices for the department* Maintain all reporting and document storage for the GCM Department, such as incident reports, at Club level in accordance to retention policies* Order and stock office supplies for the department* Maintain copy machine service records and supplies* Maintain records of employee meals; submit to Accounting Department every month for proper department allocationEmployee Related Functions:* Act as a liaison between club and National Human Resources team* Handle confidential and non-routine information. Be thoroughly versed in Club policies, procedures, training programs and benefits and be able to communicate accurate information to employees* Process payroll and employee documents for all employees of the Club and transmit the data to National Headquarters weekly* Maintain club employee and payroll records in accordance to retention policies. Ensure timekeeping system is in proper working order* Maintain up to date inventory of all employment forms and job descriptions. Responsible for order processing and cost allocation of forms to proper departments* Be knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operations* Participate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, and conducts reference checks* Conducts new employee orientations and ensures all employees are trained in Service Excellence annually* Coordinate Workers' Compensation and general accident reports and related follow-up* Ensure all employee communications and required postings are accurate, such as employee newsletter, required labor law postings, paycheck stuffers* Special projects or other duties as assigned**PHYSICAL DEMANDS AND WORKING ENVIRONMENT**This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus.An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.Travel* Travel is not expected for this positionWork Schedule Expectations* This position typically requires working standard business hours Monday through Friday with occasional weekendsSupervisory Responsibility* This position has no direct supervisory responsibilitiesLicensed by the PGA TOUR, the TPC Network is comprised of more than 30 premier private, resort, and daily fee golf properties designed by some of golf’s most elite architects. Eighteen of the clubs are operated by affiliates of the PGA TOUR Golf Course Properties, Inc. Each TPC has hosted or has been designed to host TOUR-sponsored golf tournaments. Since TPC Sawgrass first opened its world-renowned PLAYERS Stadium Course in the fall of 1980, TPCs have provided the PGA TOUR with rent-free venues for tournaments, helping to boost championship golf purses and increasing charitable donations. At the same time, TPCs have provided recreational golfers with the unique opportunity to test their skills on the same layouts where the world’s best golfers compete. TPCs are known for their outstanding conditioning and amenities, as well as a commitment to environmental excellence.The TPC Network is also distinguished by its unwavering commitment to further the PGA TOUR’s “Together, Anything’s Possible” giving back mission through support of charitable and community-based programs.For more information, please visit www.tpc.com.**Our benefits may include:**
Medical/Dental/VisionHealth Savings Account with employer contributionWellness Reward Program
Life and Disability Insurance
401(k) plus employer match and employer contribution
Pet InsuranceEmployee Assistance ProgramPaid Time Off and Holidays
Complimentary employee mealsAccess to PGA TOUR golf tournaments
Tuition Assistance
Playing privileges and employee discounts #J-18808-Ljbffr
Drafting and typing correspondence, special reports, and presentationso
Answering phones and providing information to callerso
Coordinating meetings, taking minutes, and preparing follow up reportso
Maintaining supervisor’s calendar and travel scheduleo
Making travel arrangements and completing related travel expense reimbursement requestso
Updating calendar of club functionso
Open and distribute departmental mail as necessary* Act as a liaison with other departments and outside agencies* Handle and process all incoming invoices for the department* Maintain all reporting and document storage for the GCM Department, such as incident reports, at Club level in accordance to retention policies* Order and stock office supplies for the department* Maintain copy machine service records and supplies* Maintain records of employee meals; submit to Accounting Department every month for proper department allocationEmployee Related Functions:* Act as a liaison between club and National Human Resources team* Handle confidential and non-routine information. Be thoroughly versed in Club policies, procedures, training programs and benefits and be able to communicate accurate information to employees* Process payroll and employee documents for all employees of the Club and transmit the data to National Headquarters weekly* Maintain club employee and payroll records in accordance to retention policies. Ensure timekeeping system is in proper working order* Maintain up to date inventory of all employment forms and job descriptions. Responsible for order processing and cost allocation of forms to proper departments* Be knowledgeable of the Fair Labor Standards Act, Federal Wage and Hours Laws and other employee/payroll laws that may have an impact on club operations* Participate in recruitment effort for employees; help coordinate the use of temporary employees, administers pre-employment assessments, background checks, pre-employment drug screening, and conducts reference checks* Conducts new employee orientations and ensures all employees are trained in Service Excellence annually* Coordinate Workers' Compensation and general accident reports and related follow-up* Ensure all employee communications and required postings are accurate, such as employee newsletter, required labor law postings, paycheck stuffers* Special projects or other duties as assigned**PHYSICAL DEMANDS AND WORKING ENVIRONMENT**This job operates in a professional office environment and routinely uses standard office equipment. While performing the duties of this job, the employee is regularly required to stand; walk; sit; kneel; use hands to handle or feel; and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, depth perception, color vision, distance and peripheral vision, and ability to adjust focus.An essential function of the job is to be able to comply with all applicable federal, state and local safety and health regulations that would apply to this job.This job description reflects the assignment of essential functions and may be modified as needed; it does not proscribe or restrict the tasks that may be assigned.
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.Travel* Travel is not expected for this positionWork Schedule Expectations* This position typically requires working standard business hours Monday through Friday with occasional weekendsSupervisory Responsibility* This position has no direct supervisory responsibilitiesLicensed by the PGA TOUR, the TPC Network is comprised of more than 30 premier private, resort, and daily fee golf properties designed by some of golf’s most elite architects. Eighteen of the clubs are operated by affiliates of the PGA TOUR Golf Course Properties, Inc. Each TPC has hosted or has been designed to host TOUR-sponsored golf tournaments. Since TPC Sawgrass first opened its world-renowned PLAYERS Stadium Course in the fall of 1980, TPCs have provided the PGA TOUR with rent-free venues for tournaments, helping to boost championship golf purses and increasing charitable donations. At the same time, TPCs have provided recreational golfers with the unique opportunity to test their skills on the same layouts where the world’s best golfers compete. TPCs are known for their outstanding conditioning and amenities, as well as a commitment to environmental excellence.The TPC Network is also distinguished by its unwavering commitment to further the PGA TOUR’s “Together, Anything’s Possible” giving back mission through support of charitable and community-based programs.For more information, please visit www.tpc.com.**Our benefits may include:**
Medical/Dental/VisionHealth Savings Account with employer contributionWellness Reward Program
Life and Disability Insurance
401(k) plus employer match and employer contribution
Pet InsuranceEmployee Assistance ProgramPaid Time Off and Holidays
Complimentary employee mealsAccess to PGA TOUR golf tournaments
Tuition Assistance
Playing privileges and employee discounts #J-18808-Ljbffr