Pepper Construction Group LLC
Are you a detail-oriented problem solver who thrives in a fast-paced environment? Pepper Construction is looking for a
Fleet & Facilities Coordinator
to manage the day-to-day operations of our vehicle fleet and office facilities. In this dynamic role, you'll be the go-to person for everything from coordinating vehicle orders to ensuring our buildings run smoothly and securely. This is a full-time position, onsite in our Barrington, IL office. What You’ll Do
Fleet Management
Coordinate annual and ad-hoc vehicle orders with Enterprise and local sourcing partners. Oversee installation and removal of fleet equipment, including Verizon Reveal systems. Maintain fleet systems (Enterprise, WEX fuel cards, Reveal telematics), ensuring driver assignments, alerts, and records are accurate and up to date. Administer I-PASS stickers, license renewals, and vehicle compliance documentation. Process fleet-related invoices and manage expense tracking across vendors. Conduct monthly audits to ensure compliance with company and regulatory standards. Support the Illinois regional fleet with loaner car program management, auction prep, and vehicle readiness. Facilities Operations
Manage service contracts and vendor relationships for building maintenance, cleaning, and security. Review, process, and reconcile facility-related invoices. Oversee office operations including supply ordering, workspace setup, and vendor coordination. Serve as the primary contact for facility and maintenance requests, ensuring timely resolution. Plan and support room and event setups, including furniture and AV needs. Administer key and electronic access systems, maintaining accurate databases and access authorizations. Ensure vendor compliance by verifying insurance documentation prior to work commencement. Solicit bids, negotiate contracts, and oversee third-party service providers. Monitor and maintain building security systems, including cameras and access control. Maintain and evaluate the preferred vendor list, onboarding new providers as needed. What You’ll Bring
3+ years of experience in fleet coordination; facilities or operations administration experience is a plus. High school diploma required, associate or bachelor's degree in business administration or related field preferred. Strong organizational and communication skills with exceptional attention to detail. Proficiency in Microsoft Office Suite (Excel, Word) and fleet platforms such as Enterprise, WEX, or Reveal. Experience managing vendor relationships and coordinating multiple service providers. A customer-first mindset and a proactive approach to problem-solving. Familiarity with DOT and state vehicle compliance regulations is a bonus.
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Fleet & Facilities Coordinator
to manage the day-to-day operations of our vehicle fleet and office facilities. In this dynamic role, you'll be the go-to person for everything from coordinating vehicle orders to ensuring our buildings run smoothly and securely. This is a full-time position, onsite in our Barrington, IL office. What You’ll Do
Fleet Management
Coordinate annual and ad-hoc vehicle orders with Enterprise and local sourcing partners. Oversee installation and removal of fleet equipment, including Verizon Reveal systems. Maintain fleet systems (Enterprise, WEX fuel cards, Reveal telematics), ensuring driver assignments, alerts, and records are accurate and up to date. Administer I-PASS stickers, license renewals, and vehicle compliance documentation. Process fleet-related invoices and manage expense tracking across vendors. Conduct monthly audits to ensure compliance with company and regulatory standards. Support the Illinois regional fleet with loaner car program management, auction prep, and vehicle readiness. Facilities Operations
Manage service contracts and vendor relationships for building maintenance, cleaning, and security. Review, process, and reconcile facility-related invoices. Oversee office operations including supply ordering, workspace setup, and vendor coordination. Serve as the primary contact for facility and maintenance requests, ensuring timely resolution. Plan and support room and event setups, including furniture and AV needs. Administer key and electronic access systems, maintaining accurate databases and access authorizations. Ensure vendor compliance by verifying insurance documentation prior to work commencement. Solicit bids, negotiate contracts, and oversee third-party service providers. Monitor and maintain building security systems, including cameras and access control. Maintain and evaluate the preferred vendor list, onboarding new providers as needed. What You’ll Bring
3+ years of experience in fleet coordination; facilities or operations administration experience is a plus. High school diploma required, associate or bachelor's degree in business administration or related field preferred. Strong organizational and communication skills with exceptional attention to detail. Proficiency in Microsoft Office Suite (Excel, Word) and fleet platforms such as Enterprise, WEX, or Reveal. Experience managing vendor relationships and coordinating multiple service providers. A customer-first mindset and a proactive approach to problem-solving. Familiarity with DOT and state vehicle compliance regulations is a bonus.
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