Bank of China USA
Operational Risk Management Department - Business Management AVP Team Lead
Bank of China USA, New York, New York, us, 10261
Overview
Team lead position in Business Management team plays a crucial role in supporting the efficient and effective operations of the Operational Risk Management Department. Responsibilities
Expense Budget Management
Assist in the planning and management of the departmental annual expense budget, including categories such as consulting fees, legal expenses, training costs, IT fixed assets expenses, and department activity fees. Ensure accurate budget forecasting, meticulous expense tracking, and thorough variance analysis. Oversee the budget execution status, monitoring allocations and expenditures to maintain strict financial discipline. Facilitate procurement processes by reviewing purchasing requests and ensuring strict adherence to established budget constraints. Centralize the processing of invoice payment requests, ensuring timely and accurate submissions. People Management Support
Manage New Hire/Termination Checklist updates, ensuring seamless onboarding and offboarding processes for department personnel. Conduct monthly attendance checks, meticulously tracking and verifying staff attendance. Maintain departmental organizational chart, conduct staffing analysis, and coordinate the annual skill assessment process. Manage the end‑to‑end consultant lifecycle, including approval requests, timesheet approvals, invoice payments, and performance evaluation reports. Coordinate consultant contract renewals and provide comprehensive onboarding and offboarding support. Handle consultant paperwork such as interview reports and Statements of Work. Prepare departmental staffing reports, providing insights into team composition and resource allocation. Training Management
Conduct training needs assessments at department and individual levels. Submit, implement, and monitor the annual training plan. Ensure the annual training plan covers legally required topics under the department/branch expertise. Ensure employees and consultants complete all mandatory training programs on time. Process training requests, review and approve them, and manage expense reimbursement within authority limits. Follow up on missing attendees for mandatory training programs. Submit required training records to HRD in a timely manner. Risk Reporting
Compile comprehensive risk management reports summarizing key departmental activities, achievements, and critical operational updates for management review. Compile and translate various risk management reports, including key initiative implementation status reports, major event reports, and head office reports. Business Continuity Coordination
Act as the ORD-BCM team’s main departmental point of contact for all BAU business continuity matters. Promote business continuity awareness within the department. Update BCM documentation at least annually or when significant changes occur. Coordinate department participation in BCM exercises. Record Coordination
Assist the Department Head in implementing record management practices in accordance with policy and retention procedures. Provide expertise on records management issues and coordinate active records system implementation. Determine appropriateness of adding new record types to the Retention Schedule. Address questions and issue escalations as needed. Safeguard records following the Retention Schedule in collaboration with the Department Head. ABAC Points Of Contact
Assist the Department Head in identifying ABAC Sensitive Parties, transactions, and activities. Review accounts, expenditures, and disbursements related to Covered Persons and third parties. Obtain required approvals for all ABAC related transactions and activities. Escalate compliance questions to the ABAC Officer, Manager, and LGO. Maintain open communication with ABAC Sensitive Third Parties. Implement risk‑based internal controls and record‑keeping as required by ABAC laws and policy. Respond to ABAC‑related inquiries accurately and completely. Act as the primary liaison with the ABAC Manager and LGO. Department Administrative Support
Manage office resource planning, including procurement of stationery and asset inventory oversight. Oversee IT asset management, ensuring accurate inventory tracking and compliance with technology security policies. Serve as primary liaison for Head Office Lotus Notes email forwarding requests. Facilitate the User Access Tracker updates to maintain audit‑ready records. Facilitate team‑building activities to foster a positive work culture. Conduct the Annual Abandoned Property Reconciliation process. Maintain and update the department’s Authorized Signature Lists. Administer the OA system application submission process. Qualifications
Bachelor’s degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field. Minimum 5 years of experience in business management, banking operations, or administrative support. Strong analytical and problem‑solving skills, with the ability to interpret financial and operational data. Excellent communication and stakeholder management skills, with cross‑functional experience. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and business reporting tools. Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast‑paced environment. Pay Range
USD $65,000.00 – USD $150,000.00 /Yr. Seniority Level
Executive Employment Type
Full‑time Job Function
Finance and Sales Industry
Banking
#J-18808-Ljbffr
Team lead position in Business Management team plays a crucial role in supporting the efficient and effective operations of the Operational Risk Management Department. Responsibilities
Expense Budget Management
Assist in the planning and management of the departmental annual expense budget, including categories such as consulting fees, legal expenses, training costs, IT fixed assets expenses, and department activity fees. Ensure accurate budget forecasting, meticulous expense tracking, and thorough variance analysis. Oversee the budget execution status, monitoring allocations and expenditures to maintain strict financial discipline. Facilitate procurement processes by reviewing purchasing requests and ensuring strict adherence to established budget constraints. Centralize the processing of invoice payment requests, ensuring timely and accurate submissions. People Management Support
Manage New Hire/Termination Checklist updates, ensuring seamless onboarding and offboarding processes for department personnel. Conduct monthly attendance checks, meticulously tracking and verifying staff attendance. Maintain departmental organizational chart, conduct staffing analysis, and coordinate the annual skill assessment process. Manage the end‑to‑end consultant lifecycle, including approval requests, timesheet approvals, invoice payments, and performance evaluation reports. Coordinate consultant contract renewals and provide comprehensive onboarding and offboarding support. Handle consultant paperwork such as interview reports and Statements of Work. Prepare departmental staffing reports, providing insights into team composition and resource allocation. Training Management
Conduct training needs assessments at department and individual levels. Submit, implement, and monitor the annual training plan. Ensure the annual training plan covers legally required topics under the department/branch expertise. Ensure employees and consultants complete all mandatory training programs on time. Process training requests, review and approve them, and manage expense reimbursement within authority limits. Follow up on missing attendees for mandatory training programs. Submit required training records to HRD in a timely manner. Risk Reporting
Compile comprehensive risk management reports summarizing key departmental activities, achievements, and critical operational updates for management review. Compile and translate various risk management reports, including key initiative implementation status reports, major event reports, and head office reports. Business Continuity Coordination
Act as the ORD-BCM team’s main departmental point of contact for all BAU business continuity matters. Promote business continuity awareness within the department. Update BCM documentation at least annually or when significant changes occur. Coordinate department participation in BCM exercises. Record Coordination
Assist the Department Head in implementing record management practices in accordance with policy and retention procedures. Provide expertise on records management issues and coordinate active records system implementation. Determine appropriateness of adding new record types to the Retention Schedule. Address questions and issue escalations as needed. Safeguard records following the Retention Schedule in collaboration with the Department Head. ABAC Points Of Contact
Assist the Department Head in identifying ABAC Sensitive Parties, transactions, and activities. Review accounts, expenditures, and disbursements related to Covered Persons and third parties. Obtain required approvals for all ABAC related transactions and activities. Escalate compliance questions to the ABAC Officer, Manager, and LGO. Maintain open communication with ABAC Sensitive Third Parties. Implement risk‑based internal controls and record‑keeping as required by ABAC laws and policy. Respond to ABAC‑related inquiries accurately and completely. Act as the primary liaison with the ABAC Manager and LGO. Department Administrative Support
Manage office resource planning, including procurement of stationery and asset inventory oversight. Oversee IT asset management, ensuring accurate inventory tracking and compliance with technology security policies. Serve as primary liaison for Head Office Lotus Notes email forwarding requests. Facilitate the User Access Tracker updates to maintain audit‑ready records. Facilitate team‑building activities to foster a positive work culture. Conduct the Annual Abandoned Property Reconciliation process. Maintain and update the department’s Authorized Signature Lists. Administer the OA system application submission process. Qualifications
Bachelor’s degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field. Minimum 5 years of experience in business management, banking operations, or administrative support. Strong analytical and problem‑solving skills, with the ability to interpret financial and operational data. Excellent communication and stakeholder management skills, with cross‑functional experience. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and business reporting tools. Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast‑paced environment. Pay Range
USD $65,000.00 – USD $150,000.00 /Yr. Seniority Level
Executive Employment Type
Full‑time Job Function
Finance and Sales Industry
Banking
#J-18808-Ljbffr