ZO Skin Health, Inc.
Summary:
The AP Specialist, reporting directly to the Accounts Payable Manager, is primarily responsible for performing the day-to-day AP functions of the company and assisting with any month-end close processes the AP department is responsible to complete. Essential Duties And Responsibilities
Help promote a culture of respect, professionalism, and collaboration within the AP team and throughout the company, ensuring that the department presents itself as a support service to the rest of the business. Review all invoices for appropriate documentation and approval Perform 3-way-invoice matcing to verify prices and quantities Code invoices to the proper G/L accounts Research and resolve invoice and vendor account discrepancies Reconcile vendor statements as received Work with various departments to research and resolve invoices promptly Assist with AP related journal entries/reconciliations as needed for month-end Assist in processing payment runs Assist with audit,banking requests, and year-end 1099 reporting Review employee expense reports for proper documentation and coding Assist with credit card transactions coding Manage the AP inbox and respond to vendor inquiries: invoices – statements – payments Ad-hoc Accounts Payable related tasks/projects Other Duties And Responsibilities
Other duties may be assigned to fulfill ZO’s objectives and/or job duties and/or requirements may be changed as needed to meet current and future business needs. Knowledge, Skills & Abilities
Must have at least 2-5 years experience in full-cycle AP Excellent verbal and written communication skills Strong decision-making, analytical, and problem-solving skills Strong attention to detail and accuracy Strong sense of urgency and a high level of responsiveness Highly organized, able to manage multiple projects and priorities in a high volume, fast-paced environment to meet deadlines and department goals A collaborative team player, able to partner with internal and external contacts at all levels Intermediate knowledge of Microsoft Office (Word, PowerPoint, Excel) is required Experience with NetSuite ERP Experience with Concur expense reimbursement Experience with 1099 reporting Work Hours:
The work schedule is 5 days a week, 8 hours a day, typically from 8 AM – 5 PM PST. Work hours and shifts are subject to change depending on operating business conditions and needs. The employee may be required to work overtime and on weekends. This role is hybrid and works out of the Irvine office 3 days per week, remote for 2 days per week, subject to change as needed. Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Pharmaceutical Manufacturing
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The AP Specialist, reporting directly to the Accounts Payable Manager, is primarily responsible for performing the day-to-day AP functions of the company and assisting with any month-end close processes the AP department is responsible to complete. Essential Duties And Responsibilities
Help promote a culture of respect, professionalism, and collaboration within the AP team and throughout the company, ensuring that the department presents itself as a support service to the rest of the business. Review all invoices for appropriate documentation and approval Perform 3-way-invoice matcing to verify prices and quantities Code invoices to the proper G/L accounts Research and resolve invoice and vendor account discrepancies Reconcile vendor statements as received Work with various departments to research and resolve invoices promptly Assist with AP related journal entries/reconciliations as needed for month-end Assist in processing payment runs Assist with audit,banking requests, and year-end 1099 reporting Review employee expense reports for proper documentation and coding Assist with credit card transactions coding Manage the AP inbox and respond to vendor inquiries: invoices – statements – payments Ad-hoc Accounts Payable related tasks/projects Other Duties And Responsibilities
Other duties may be assigned to fulfill ZO’s objectives and/or job duties and/or requirements may be changed as needed to meet current and future business needs. Knowledge, Skills & Abilities
Must have at least 2-5 years experience in full-cycle AP Excellent verbal and written communication skills Strong decision-making, analytical, and problem-solving skills Strong attention to detail and accuracy Strong sense of urgency and a high level of responsiveness Highly organized, able to manage multiple projects and priorities in a high volume, fast-paced environment to meet deadlines and department goals A collaborative team player, able to partner with internal and external contacts at all levels Intermediate knowledge of Microsoft Office (Word, PowerPoint, Excel) is required Experience with NetSuite ERP Experience with Concur expense reimbursement Experience with 1099 reporting Work Hours:
The work schedule is 5 days a week, 8 hours a day, typically from 8 AM – 5 PM PST. Work hours and shifts are subject to change depending on operating business conditions and needs. The employee may be required to work overtime and on weekends. This role is hybrid and works out of the Irvine office 3 days per week, remote for 2 days per week, subject to change as needed. Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing and Finance Pharmaceutical Manufacturing
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