Vaco by Highspring
The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.
The AP Specialist will also collaborate with internal departments and external vendors to resolve discrepancies and maintain positive working relationships.
Key Responsibilities:
Process and code vendor invoices, ensuring accuracy and proper approval. Match invoices with purchase orders and receipts. Prepare and process weekly check runs, ACH, and wire payments. Reconcile vendor statements and research/resolve discrepancies. Monitor accounts to ensure payments are up to date. Assist with month-end closing by preparing accruals and reconciliations. Maintain accurate and organized vendor files. Communicate with vendors and internal departments to resolve billing issues. Ensure compliance with company policies and internal controls. Support audits by providing documentation and responding to requests. Qualifications:
2-4 years of accounts payable or general accounting experience (depending on level). Strong knowledge of AP processes and procedures. Proficiency with accounting systems (e.g., QuickBooks, SAP, NetSuite, or similar ERP systems). Intermediate Excel skills (pivot tables, v-lookups preferred). Excellent organizational, problem-solving, and communication skills. High level of accuracy and attention to detail. Preferred Qualifications:
Experience with expense management tools (e.g., Concur, Expensify). Knowledge of GAAP and basic accounting principles. Experience working in a mid-size or large corporate environment. Base pay range: $30.00/hr - $34.00/hr Note: Compensation for this role depends on various factors, including skill sets, experience, and location. The individual may also be eligible for discretionary bonuses and participate in medical, dental, and vision benefits, as well as the company's 401(k) retirement plan.
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Process and code vendor invoices, ensuring accuracy and proper approval. Match invoices with purchase orders and receipts. Prepare and process weekly check runs, ACH, and wire payments. Reconcile vendor statements and research/resolve discrepancies. Monitor accounts to ensure payments are up to date. Assist with month-end closing by preparing accruals and reconciliations. Maintain accurate and organized vendor files. Communicate with vendors and internal departments to resolve billing issues. Ensure compliance with company policies and internal controls. Support audits by providing documentation and responding to requests. Qualifications:
2-4 years of accounts payable or general accounting experience (depending on level). Strong knowledge of AP processes and procedures. Proficiency with accounting systems (e.g., QuickBooks, SAP, NetSuite, or similar ERP systems). Intermediate Excel skills (pivot tables, v-lookups preferred). Excellent organizational, problem-solving, and communication skills. High level of accuracy and attention to detail. Preferred Qualifications:
Experience with expense management tools (e.g., Concur, Expensify). Knowledge of GAAP and basic accounting principles. Experience working in a mid-size or large corporate environment. Base pay range: $30.00/hr - $34.00/hr Note: Compensation for this role depends on various factors, including skill sets, experience, and location. The individual may also be eligible for discretionary bonuses and participate in medical, dental, and vision benefits, as well as the company's 401(k) retirement plan.
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