Night Owl Companies
Office Director – Accounts Payable & Receivable Oversight
Night Owl Companies, Little Rock, Arkansas, United States
Position Summary
The Office Director will oversee both the Accounts Payable (AP) and Accounts Receivable (AR) functions within a high-volume construction office, with a strong focus on building and strengthening the AP department. This individual will be responsible for evaluating existing workflows, identifying inefficiencies, and implementing streamlined processes that enhance accuracy, timeliness, and accountability. The Office Director will provide leadership and direction to the AP and AR teams, with an emphasis on developing talent, creating standardized procedures, and ensuring compliance with company financial policies. This role requires a hands-on leader with strong construction accounting experience, particularly in AP/AR, and proven success in managing and growing a finance team. Key Responsibilities
Leadership & Department Oversight
Directly oversee both AP and AR functions, with primary focus on strengthening AP. Lead, mentor, and manage team members, fostering a culture of accountability and collaboration. Develop and implement training programs to support skill development and consistency across the finance team. Build a high-performing AP team by setting clear expectations, monitoring workloads, and evaluating performance. Develop and implement strong Key Performance Indicators (KPIs)
to measure efficiency, accuracy, and compliance across AP and AR departments. Process Development & Improvement
Review current AP and AR workflows to identify inefficiencies or gaps. Design and implement streamlined processes for invoice management, approvals, payment scheduling, and collections. Establish and maintain clear Standard Operating Procedures (SOPs) for both departments. Collaborate with executive leadership to align department goals with overall company objectives. Accounts Payable (Primary Focus)
Oversee the intake, coding, approval, and payment of all vendor and subcontractor invoices. Ensure accuracy in posting expenses to jobs, cost codes, and departments using
QuickBooks Online (QBO)
and
JobTread
(or similar software). Monitor AP aging reports, prioritize past due accounts, and ensure timely vendor and subcontractor payments. Maintain compliance with subcontractor agreements, including lien releases and insurance documentation. Coordinate weekly payment runs and ensure appropriate cash flow planning. Accounts Receivable
Support AR functions, including invoice creation, collections follow-up, and reconciliation of customer accounts. Oversee accuracy in billing practices and ensure collections align with contractual terms. Provide reporting on AR status and collections performance. Financial Reporting & Compliance
Collaborate with the Controller to support cash flow forecasting and financial planning. Review AP/AR data for accuracy and ensure alignment with general ledger. Prepare weekly, monthly, and ad-hoc financial reports for executive leadership. Support year-end close, audits, and compliance reporting (including 1099s). Systems & Technology
Serve as the lead for financial software systems, including QBO and JobTread (or similar platforms). Train and guide staff in proper system usage and ensure data integrity. Partner with IT and leadership on system improvements or integrations. Qualifications
Required Minimum of
6+ years of progressive accounting experience , with at least
3 years in a leadership or management role . Strong working knowledge of both
Accounts Payable and Accounts Receivable . Expertise in
QuickBooks Online (QBO) . Experience with construction accounting and job costing. Strong leadership background, including experience overseeing at least 2 or more employees. Demonstrated success in process improvement,
KPI development , and team building. Excellent communication, problem-solving, and organizational skills. Proficiency in Microsoft Excel, Outlook, and general office software. Preferred Experience with
JobTread
or similar construction management/accounting software (e.g., Buildertrend, Procore). Knowledge of Work in Progress (WIP) reporting and multi-entity accounting. Experience in high-volume, project-based environments. Requirements
Must pass a background check. Professional references will be verified. Full-time, in-office position (Monday – Friday, 8:00 AM – 5:00 PM). Compensation & Benefits
Competitive salary commensurate with experience Health, dental, and vision insurance options. Paid time off (PTO) and company holidays. Professional development and leadership training opportunities. Why Join Us?
At Night Owl Companies, LLC, we are building a strong, process-driven organization that values accountability, accuracy, and teamwork. The Office Director will play a critical role in shaping the AP and AR departments, driving process improvements, developing
KPIs for measurable success , and mentoring a team that supports the financial health of the company.
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The Office Director will oversee both the Accounts Payable (AP) and Accounts Receivable (AR) functions within a high-volume construction office, with a strong focus on building and strengthening the AP department. This individual will be responsible for evaluating existing workflows, identifying inefficiencies, and implementing streamlined processes that enhance accuracy, timeliness, and accountability. The Office Director will provide leadership and direction to the AP and AR teams, with an emphasis on developing talent, creating standardized procedures, and ensuring compliance with company financial policies. This role requires a hands-on leader with strong construction accounting experience, particularly in AP/AR, and proven success in managing and growing a finance team. Key Responsibilities
Leadership & Department Oversight
Directly oversee both AP and AR functions, with primary focus on strengthening AP. Lead, mentor, and manage team members, fostering a culture of accountability and collaboration. Develop and implement training programs to support skill development and consistency across the finance team. Build a high-performing AP team by setting clear expectations, monitoring workloads, and evaluating performance. Develop and implement strong Key Performance Indicators (KPIs)
to measure efficiency, accuracy, and compliance across AP and AR departments. Process Development & Improvement
Review current AP and AR workflows to identify inefficiencies or gaps. Design and implement streamlined processes for invoice management, approvals, payment scheduling, and collections. Establish and maintain clear Standard Operating Procedures (SOPs) for both departments. Collaborate with executive leadership to align department goals with overall company objectives. Accounts Payable (Primary Focus)
Oversee the intake, coding, approval, and payment of all vendor and subcontractor invoices. Ensure accuracy in posting expenses to jobs, cost codes, and departments using
QuickBooks Online (QBO)
and
JobTread
(or similar software). Monitor AP aging reports, prioritize past due accounts, and ensure timely vendor and subcontractor payments. Maintain compliance with subcontractor agreements, including lien releases and insurance documentation. Coordinate weekly payment runs and ensure appropriate cash flow planning. Accounts Receivable
Support AR functions, including invoice creation, collections follow-up, and reconciliation of customer accounts. Oversee accuracy in billing practices and ensure collections align with contractual terms. Provide reporting on AR status and collections performance. Financial Reporting & Compliance
Collaborate with the Controller to support cash flow forecasting and financial planning. Review AP/AR data for accuracy and ensure alignment with general ledger. Prepare weekly, monthly, and ad-hoc financial reports for executive leadership. Support year-end close, audits, and compliance reporting (including 1099s). Systems & Technology
Serve as the lead for financial software systems, including QBO and JobTread (or similar platforms). Train and guide staff in proper system usage and ensure data integrity. Partner with IT and leadership on system improvements or integrations. Qualifications
Required Minimum of
6+ years of progressive accounting experience , with at least
3 years in a leadership or management role . Strong working knowledge of both
Accounts Payable and Accounts Receivable . Expertise in
QuickBooks Online (QBO) . Experience with construction accounting and job costing. Strong leadership background, including experience overseeing at least 2 or more employees. Demonstrated success in process improvement,
KPI development , and team building. Excellent communication, problem-solving, and organizational skills. Proficiency in Microsoft Excel, Outlook, and general office software. Preferred Experience with
JobTread
or similar construction management/accounting software (e.g., Buildertrend, Procore). Knowledge of Work in Progress (WIP) reporting and multi-entity accounting. Experience in high-volume, project-based environments. Requirements
Must pass a background check. Professional references will be verified. Full-time, in-office position (Monday – Friday, 8:00 AM – 5:00 PM). Compensation & Benefits
Competitive salary commensurate with experience Health, dental, and vision insurance options. Paid time off (PTO) and company holidays. Professional development and leadership training opportunities. Why Join Us?
At Night Owl Companies, LLC, we are building a strong, process-driven organization that values accountability, accuracy, and teamwork. The Office Director will play a critical role in shaping the AP and AR departments, driving process improvements, developing
KPIs for measurable success , and mentoring a team that supports the financial health of the company.
#J-18808-Ljbffr