Ontivity
Accounts Receivable Senior Coordinator
Ontivity, Gig Harbor, Washington, United States, 98329
Accounts Receivable Lead
Summary:
We are seeking an organized, detail-oriented Accounts Receivable Lead to join our finance team at a leading national infrastructure services company. The Accounts Receivable lead will be responsible for overseeing the tasks and assignments of our accounts receivable team, handle escalated project and customer requests related to billing and collections, and help maintain efficient processes that deliver high quality customer service. This role plays a critical part in maintaining the company’s cash flow, project profitability and strategic vendor relationships.
Attributes of Ontivity
Stable – Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity
Safe – Your wellbeing is our top priority and core value
Competitive – Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits
Resourceful – Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies
Career Focused – We invest in you through technical training and professional development
Dynamic – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be
Meaningful – Your work impacts every American in a critical infrastructure field
Key Responsibilities
Oversee daily accounts receivable activities including invoicing, payment processing, and collections
Provide guidance and support to accounts receivable staff, ensuring adherence to company policies and procedures
Act as a liaison with customers regarding outstanding invoices, payment terms, and dispute resolution
Prepare aging reports, monitor Days Sales Outstanding, and provide insights to management on collection trends and risks
Ensure accurate and timely application of cash receipts and adjustments to customer accounts
Assist with month‑end closing procedures and financial reporting
Lead process improvement efforts by analyzing AR aging trends, identifying root causes, enhancing internal controls, and implementing standardized procedures to improve efficiency and accuracy.
Ensure compliance with internal controls, accounting standards, and company policies
Support internal and external audits by preparing accounts receivable documentation, responding to auditor inquiries, and assisting in the review of AR processes and controls
Support AR systems optimization, ERP upgrades, and integration activities including system migrations, business transformations, and M&A consolidations.
Physical Demands
Must be able to pass pre‑employment screening and background check
Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
Position requires working indoors in a professional office atmosphere
Minimum Qualifications
Must be a team player with excellent communication, organizational, and problem‑solving skills
Strong understanding of accounting principles and accounts receivable best practices
Confidential in nature to deal with difficult, sensitive and confidential issues
Proven customer service skills and overall understanding of customer billing
Experience in a high‑volume, fast‑paced environment
Self‑starter, able to manage multiple priorities and meet deadlines
Supervisory Requirements This position does not have supervisory requirements
Position Type And Expected Hours Of Work This is a full‑time position, Monday through Friday, standard business hours.
Travel No travel requirements are expected for this position.
Required Education And Experience
Bachelor’s degree in accounting, business, or related field preferred; Associates degree in accounting, business, or related field required.
3–5 years of experience in accounts receivable, at least 1 year in a lead or supervisory role is preferred.
Our Benefits Ontivity offers a comprehensive benefits package designed to enhance all aspects of our employees' well‑being. In addition to competitive pay, our benefits package includes:
Health, dental, and vision plans (for team members and their families)
Financial planning through our 401(k) program
Additional benefits including life and disability insurance
Ontivity encourages a healthy lifestyle by providing paid time off to our valued team members.
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We are seeking an organized, detail-oriented Accounts Receivable Lead to join our finance team at a leading national infrastructure services company. The Accounts Receivable lead will be responsible for overseeing the tasks and assignments of our accounts receivable team, handle escalated project and customer requests related to billing and collections, and help maintain efficient processes that deliver high quality customer service. This role plays a critical part in maintaining the company’s cash flow, project profitability and strategic vendor relationships.
Attributes of Ontivity
Stable – Broad blue-chip customer base with long-term relationships performing services critical to public safety and nationwide connectivity
Safe – Your wellbeing is our top priority and core value
Competitive – Competitive pay, overtime opportunity, travel compensation, and comprehensive suite of benefits
Resourceful – Quality equipment, current technology, and access to learn from seasoned professionals across a network of companies
Career Focused – We invest in you through technical training and professional development
Dynamic – Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be
Meaningful – Your work impacts every American in a critical infrastructure field
Key Responsibilities
Oversee daily accounts receivable activities including invoicing, payment processing, and collections
Provide guidance and support to accounts receivable staff, ensuring adherence to company policies and procedures
Act as a liaison with customers regarding outstanding invoices, payment terms, and dispute resolution
Prepare aging reports, monitor Days Sales Outstanding, and provide insights to management on collection trends and risks
Ensure accurate and timely application of cash receipts and adjustments to customer accounts
Assist with month‑end closing procedures and financial reporting
Lead process improvement efforts by analyzing AR aging trends, identifying root causes, enhancing internal controls, and implementing standardized procedures to improve efficiency and accuracy.
Ensure compliance with internal controls, accounting standards, and company policies
Support internal and external audits by preparing accounts receivable documentation, responding to auditor inquiries, and assisting in the review of AR processes and controls
Support AR systems optimization, ERP upgrades, and integration activities including system migrations, business transformations, and M&A consolidations.
Physical Demands
Must be able to pass pre‑employment screening and background check
Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds
Position requires working indoors in a professional office atmosphere
Minimum Qualifications
Must be a team player with excellent communication, organizational, and problem‑solving skills
Strong understanding of accounting principles and accounts receivable best practices
Confidential in nature to deal with difficult, sensitive and confidential issues
Proven customer service skills and overall understanding of customer billing
Experience in a high‑volume, fast‑paced environment
Self‑starter, able to manage multiple priorities and meet deadlines
Supervisory Requirements This position does not have supervisory requirements
Position Type And Expected Hours Of Work This is a full‑time position, Monday through Friday, standard business hours.
Travel No travel requirements are expected for this position.
Required Education And Experience
Bachelor’s degree in accounting, business, or related field preferred; Associates degree in accounting, business, or related field required.
3–5 years of experience in accounts receivable, at least 1 year in a lead or supervisory role is preferred.
Our Benefits Ontivity offers a comprehensive benefits package designed to enhance all aspects of our employees' well‑being. In addition to competitive pay, our benefits package includes:
Health, dental, and vision plans (for team members and their families)
Financial planning through our 401(k) program
Additional benefits including life and disability insurance
Ontivity encourages a healthy lifestyle by providing paid time off to our valued team members.
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