Stanford University
Overview
Research Accountant 1, Business Affairs, Redwood City, California, United States. Stanford University is one of Silicon Valley's largest employers and a leader in education and research. The Office of Research Administration (ORA) provides high-quality services and expertise to support the research mission and sponsored projects administration at Stanford University. ORA manages the administrative processes related to a broad spectrum of research-related agreements as well as the lifecycle of sponsored research from proposal submission and award negotiation through financial reporting and award closeout. ORA submits over 5,000 new proposals annually and manages more than 7,500 active sponsored projects with a total research budget approaching $2 billion. This position is eligible for hybrid or domestic (US) remote work.
A remote worker arrangement may be considered for candidates with the appropriate background and experience. Remote workers’ schedules are based in the Pacific Time zone.
Job Purpose As a member of the Office of Research Administration, the Research Accountant will be part of the Sponsored Receivables Management (SRM) team and is responsible for financial collections of outstanding receivables and payment applications. The Research Accountant will use the financial systems to ensure that the accounting administration operates in an efficient and compliant manner in alignment with University policies and processes. The Research Accountant reports to the Director and is trained by Team Leads, working closely with Receipts, Collections, various departments, and funders/sponsors.
Core Duties
Review and interpret legal documents for financial terms and conditions including billing requirements, reporting, and spending restrictions.
Research and review payments received and apply payments in the financial systems.
Review aging reports and follow up on outstanding receivables balances by calling and/or emailing to determine reasons for delay or rejection of payment.
Collaborate with Institutional Representatives, Department Financial Administrators, Billing, Receipts, and Collection Accountants to facilitate timely and correct application of funds to the correct awards and ensure compliance with funder/sponsor requirements and university policies.
Work with research accountants during final award/project closeout to ensure that payments for outstanding receivables are applied timely and accurately.
Review account reports and ensure timely payment applications.
Assist with payment applications.
Respond to collection status inquiries and recommend write-off actions. Participate in testing of new systems and process improvements and provide feedback.
* Other duties may also be assigned
Minimum Requirements Education & Experience:
Four-year college degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong knowledge of contract and grant procedures and ability to apply accounting practices.
Strong knowledge of accounting principles, concepts, and theories.
Thorough understanding of Oracle or similar accounting systems and their impact on reporting, billing, and cost recovery.
Knowledge of Stanford research administration processes, particularly post-award administration.
Experience with OMB Uniform Guidance, Cost Accounting Standards (CAS), GAAP.
Strong working knowledge of Excel.
Experience with Oracle and/or Stanford systems.
Ability to diagnose and solve problems independently using sound judgment.
Ability to analyze accounting transactions and reconcile financial information.
Strong customer service skills and ability to work with colleagues and clients.
Strong oral and written communication skills.
Ability to build and maintain positive working relationships with departments and process partners within the university and organization.
Constructive, positive behavior and the ability to set a good example for others.
Extremely detail oriented with the ability to work independently and know when to escalate or seek assistance.
Ability to perform with a high degree of accuracy under tight deadlines while managing multiple tasks.
* Preferred but not required
Certifications and Licenses None
Physical Requirements
Frequently perform desk-based computer tasks, seated work and use light/fine grasping.
Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working Conditions
May have occasional extended or weekend work hours during peak business cycles.
Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $86,000 to $88,000 per annum for hybrid positions.
The expected pay range for this position is $64,763 to $88,000 per annum for remote positions.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s benefits and rewards. Specifics about the rewards package may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to be a comprehensive inventory of all duties. Specific duties may vary by department or program needs. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4471
Employee Status: Regular
Grade: H
Requisition ID: 107203
Work Arrangement: Hybrid Eligible, Remote Eligible, On Site
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A remote worker arrangement may be considered for candidates with the appropriate background and experience. Remote workers’ schedules are based in the Pacific Time zone.
Job Purpose As a member of the Office of Research Administration, the Research Accountant will be part of the Sponsored Receivables Management (SRM) team and is responsible for financial collections of outstanding receivables and payment applications. The Research Accountant will use the financial systems to ensure that the accounting administration operates in an efficient and compliant manner in alignment with University policies and processes. The Research Accountant reports to the Director and is trained by Team Leads, working closely with Receipts, Collections, various departments, and funders/sponsors.
Core Duties
Review and interpret legal documents for financial terms and conditions including billing requirements, reporting, and spending restrictions.
Research and review payments received and apply payments in the financial systems.
Review aging reports and follow up on outstanding receivables balances by calling and/or emailing to determine reasons for delay or rejection of payment.
Collaborate with Institutional Representatives, Department Financial Administrators, Billing, Receipts, and Collection Accountants to facilitate timely and correct application of funds to the correct awards and ensure compliance with funder/sponsor requirements and university policies.
Work with research accountants during final award/project closeout to ensure that payments for outstanding receivables are applied timely and accurately.
Review account reports and ensure timely payment applications.
Assist with payment applications.
Respond to collection status inquiries and recommend write-off actions. Participate in testing of new systems and process improvements and provide feedback.
* Other duties may also be assigned
Minimum Requirements Education & Experience:
Four-year college degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong knowledge of contract and grant procedures and ability to apply accounting practices.
Strong knowledge of accounting principles, concepts, and theories.
Thorough understanding of Oracle or similar accounting systems and their impact on reporting, billing, and cost recovery.
Knowledge of Stanford research administration processes, particularly post-award administration.
Experience with OMB Uniform Guidance, Cost Accounting Standards (CAS), GAAP.
Strong working knowledge of Excel.
Experience with Oracle and/or Stanford systems.
Ability to diagnose and solve problems independently using sound judgment.
Ability to analyze accounting transactions and reconcile financial information.
Strong customer service skills and ability to work with colleagues and clients.
Strong oral and written communication skills.
Ability to build and maintain positive working relationships with departments and process partners within the university and organization.
Constructive, positive behavior and the ability to set a good example for others.
Extremely detail oriented with the ability to work independently and know when to escalate or seek assistance.
Ability to perform with a high degree of accuracy under tight deadlines while managing multiple tasks.
* Preferred but not required
Certifications and Licenses None
Physical Requirements
Frequently perform desk-based computer tasks, seated work and use light/fine grasping.
Occasionally use a telephone, stand, walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.
Rarely lift, carry, push, and pull objects that weigh up to 10 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Working Conditions
May have occasional extended or weekend work hours during peak business cycles.
Work Standards
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $86,000 to $88,000 per annum for hybrid positions.
The expected pay range for this position is $64,763 to $88,000 per annum for remote positions.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s benefits and rewards. Specifics about the rewards package may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to be a comprehensive inventory of all duties. Specific duties may vary by department or program needs. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4471
Employee Status: Regular
Grade: H
Requisition ID: 107203
Work Arrangement: Hybrid Eligible, Remote Eligible, On Site
#J-18808-Ljbffr