Christian Montessori School of Ann Arbor
Finance ManagerBookeeper Part Time
Christian Montessori School of Ann Arbor, Ann Arbor, Michigan, us, 48113
Overview
CMSAA’s mission is to inspire a lifelong love of learning through an authentic Montessori education rooted in Christian values. Reporting to the Head of School, the Finance Manager works with the Finance Committee on the Board of Directors and Treasurer and has financial responsibility for all CMSAA entities. The Finance Manager is responsible for budgeting, forecasting, account reconciliation and profit and loss reporting. S/he will oversee all accounting activities related to income auditing, accounts payable processing, accounts receivable collection, tax compliance and payroll working with the Head of School and the Board of Directors to ensure compliance with non-profit organizations. Workplace is in a busy school office, but could also be hybrid after an initial onboarding period; hours are flexible and between 7.30am and 4.30pm and can be arranged with the Head of School. This is a year round position with work over the summer. This is a part time position between 24-28 hours per week.
Responsibilities
Developing and implementing invoicing and accounts receivable processes, including data collection to determine invoice amounts, preparation and distribution of invoices, and processing of transmittals for POs, deposits, check requests, employee reimbursements and payments. Deposits and bank account reconciliations: daily deposits and maintenance of relationships with banking institutions; online banking. Accounts payable and vendor management, including banking and related processes; insurance coverage for plant, building, equipment, vehicles, liability coverage, workers compensation and unemployment insurance. Tax preparation and knowledge: stay up to date with tax law and understand how federal, state, and local tax laws affect operations as a non-profit; prepare and file forms 990 and 5500; work with tax accounting company to submit end-of-year taxes including corporate filing. Financial planning: budget preparation and cash flow projections; create yearly budget with Head of School; report monthly cash flow projections and P&L statements to Board and Head; monitor budget spending. Payroll: track staff hours and issue bi-weekly payroll using the ADP system. Bids and tenders: with the Facilities Manager oversee all bids and tenders to contractors for building maintenance requests. Grants and donations/bequests: oversee grant application processes regarding financial information; accurately track grants and donations and issue receipts.
Qualifications
Proven experience as a bookkeeper or in a similar role, preferably in a non-profit organization. Proficiency in accounting software, especially QuickBooks Online, and MS Office Suite, particularly Excel. Strong understanding of accounting principles and practices. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to work independently and meet deadlines. Strong communication skills and ability to work well within a team. Knowledge of non-profit financial management and compliance is a plus.
Education and Experience
Associate’s degree in Accounting, Finance, or related field preferred. Minimum of three years of bookkeeping or accounting experience.
Benefits
Employee discounts Flexible schedule Paid time off Training & development Flexible working hours Paid PTO Employee discount for children who attend CMSAA Friendly and supportive work environment Flexible work from home options available
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CMSAA’s mission is to inspire a lifelong love of learning through an authentic Montessori education rooted in Christian values. Reporting to the Head of School, the Finance Manager works with the Finance Committee on the Board of Directors and Treasurer and has financial responsibility for all CMSAA entities. The Finance Manager is responsible for budgeting, forecasting, account reconciliation and profit and loss reporting. S/he will oversee all accounting activities related to income auditing, accounts payable processing, accounts receivable collection, tax compliance and payroll working with the Head of School and the Board of Directors to ensure compliance with non-profit organizations. Workplace is in a busy school office, but could also be hybrid after an initial onboarding period; hours are flexible and between 7.30am and 4.30pm and can be arranged with the Head of School. This is a year round position with work over the summer. This is a part time position between 24-28 hours per week.
Responsibilities
Developing and implementing invoicing and accounts receivable processes, including data collection to determine invoice amounts, preparation and distribution of invoices, and processing of transmittals for POs, deposits, check requests, employee reimbursements and payments. Deposits and bank account reconciliations: daily deposits and maintenance of relationships with banking institutions; online banking. Accounts payable and vendor management, including banking and related processes; insurance coverage for plant, building, equipment, vehicles, liability coverage, workers compensation and unemployment insurance. Tax preparation and knowledge: stay up to date with tax law and understand how federal, state, and local tax laws affect operations as a non-profit; prepare and file forms 990 and 5500; work with tax accounting company to submit end-of-year taxes including corporate filing. Financial planning: budget preparation and cash flow projections; create yearly budget with Head of School; report monthly cash flow projections and P&L statements to Board and Head; monitor budget spending. Payroll: track staff hours and issue bi-weekly payroll using the ADP system. Bids and tenders: with the Facilities Manager oversee all bids and tenders to contractors for building maintenance requests. Grants and donations/bequests: oversee grant application processes regarding financial information; accurately track grants and donations and issue receipts.
Qualifications
Proven experience as a bookkeeper or in a similar role, preferably in a non-profit organization. Proficiency in accounting software, especially QuickBooks Online, and MS Office Suite, particularly Excel. Strong understanding of accounting principles and practices. Excellent organizational and time-management skills. Strong attention to detail and accuracy. Ability to work independently and meet deadlines. Strong communication skills and ability to work well within a team. Knowledge of non-profit financial management and compliance is a plus.
Education and Experience
Associate’s degree in Accounting, Finance, or related field preferred. Minimum of three years of bookkeeping or accounting experience.
Benefits
Employee discounts Flexible schedule Paid time off Training & development Flexible working hours Paid PTO Employee discount for children who attend CMSAA Friendly and supportive work environment Flexible work from home options available
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