Hispanic Alliance for Career Enhancement
Food & Beverage Administrative Assistant
Hispanic Alliance for Career Enhancement, Dallas, Texas, United States, 75215
Summary
The
Food & Beverage Administrative Assistant
is a platform to join our highly skilled and recognized team. This role can afford you the possibility to grow and advance within the company. You will be part of a rock-star team and hotel that was recognized as a 2025 Best Places to Work – Large Companies in North Texas! This person must be highly motivated self-starter with great communication skills. This position is responsible for providing administrative support to the Outlets, Stewarding, Culinary and F&B Leadership teams. Organizational skills, computer proficiency, communication skills, multitasking and ability to complete projects in a timely manner are a must. Main duties
Input weekly department schedules into payroll system Update colleagues time cards in payroll system and keep record of outside labor usage. Update Event Order changes and Open Table changes daily. Attend Event Order meeting as needed Complete payroll for F&B Outlets, Stewarding and Culinary weekly Order supplies for F&B: Outlets, Banquets & Convention Services Request system access and maintain up-to-date documents for all F&B: Outlets, Stewarding and Culinary colleagues Schedule and maintain communication with multiple outside labor companies Assist in ensuring that all schedules are accurate and updated per the EO changes, pop-up, revisions or change in forecast covers for restaurants/bars Print out the "DISTRO" each day and ensure the Culinary and Stewarding boards are up to date Monitor the call out line and update colleagues' timecards as needed Maintain the On-call servers list to ensure the servers are aware of available shifts for confirmation Maintain an updated contact list for all Outlets, Stewarding and Culinary staff Coordinate approved "REQUEST OFF" and "PAID TIME OFF" days on the schedule Review applicants in candidate portal, pre-screen applicants and schedule for the first round of interviews with appropriate management teams Maintain and update new hire training guides Take meeting minutes for all Department Meetings/Outlet Department Meetings Update all outlet menus Create and print buffet labels for outlet buffets Collect all weekly/monthly temp logs and cleaning schedules CULTURE AND FUN!
Free room nights, discounted room nights, and friends & family room rates at wonderful Hyatt locations around the world Celebrations, recognitions, and volunteer opportunities Free nutritional colleague meals PerkSpot - discounts at various retailers - Apple, AT&T, Verizon, and many more! Discounted parking and discounted annual DART passes WELLBEING AND BENEFITS!
Full medical benefits at 30 days of employment 401K with company match Employee Stock Purchase plan Paid vacation, holidays, sick days, and extended sick leave New child leave, paid family bonding time, and adoption assistance Tuition reimbursement Free access to Headspace - meditation, recuperation, and rejuvenation Qualifications
Prefer 2-year associates degree or related work experience Stable work history with verifiable accomplishments Excellent professional references All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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The
Food & Beverage Administrative Assistant
is a platform to join our highly skilled and recognized team. This role can afford you the possibility to grow and advance within the company. You will be part of a rock-star team and hotel that was recognized as a 2025 Best Places to Work – Large Companies in North Texas! This person must be highly motivated self-starter with great communication skills. This position is responsible for providing administrative support to the Outlets, Stewarding, Culinary and F&B Leadership teams. Organizational skills, computer proficiency, communication skills, multitasking and ability to complete projects in a timely manner are a must. Main duties
Input weekly department schedules into payroll system Update colleagues time cards in payroll system and keep record of outside labor usage. Update Event Order changes and Open Table changes daily. Attend Event Order meeting as needed Complete payroll for F&B Outlets, Stewarding and Culinary weekly Order supplies for F&B: Outlets, Banquets & Convention Services Request system access and maintain up-to-date documents for all F&B: Outlets, Stewarding and Culinary colleagues Schedule and maintain communication with multiple outside labor companies Assist in ensuring that all schedules are accurate and updated per the EO changes, pop-up, revisions or change in forecast covers for restaurants/bars Print out the "DISTRO" each day and ensure the Culinary and Stewarding boards are up to date Monitor the call out line and update colleagues' timecards as needed Maintain the On-call servers list to ensure the servers are aware of available shifts for confirmation Maintain an updated contact list for all Outlets, Stewarding and Culinary staff Coordinate approved "REQUEST OFF" and "PAID TIME OFF" days on the schedule Review applicants in candidate portal, pre-screen applicants and schedule for the first round of interviews with appropriate management teams Maintain and update new hire training guides Take meeting minutes for all Department Meetings/Outlet Department Meetings Update all outlet menus Create and print buffet labels for outlet buffets Collect all weekly/monthly temp logs and cleaning schedules CULTURE AND FUN!
Free room nights, discounted room nights, and friends & family room rates at wonderful Hyatt locations around the world Celebrations, recognitions, and volunteer opportunities Free nutritional colleague meals PerkSpot - discounts at various retailers - Apple, AT&T, Verizon, and many more! Discounted parking and discounted annual DART passes WELLBEING AND BENEFITS!
Full medical benefits at 30 days of employment 401K with company match Employee Stock Purchase plan Paid vacation, holidays, sick days, and extended sick leave New child leave, paid family bonding time, and adoption assistance Tuition reimbursement Free access to Headspace - meditation, recuperation, and rejuvenation Qualifications
Prefer 2-year associates degree or related work experience Stable work history with verifiable accomplishments Excellent professional references All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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