Integrated Finance & Accounting Solutions (IFAS)
Invoice Voucher Examiner
Integrated Finance & Accounting Solutions (IFAS), Charleston, South Carolina, United States, 29408
Overview
The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a 1-year temporary assignment supporting the Office of Payables and Receivables. As an Invoice Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification. Day-to-day Job Responsibilities
Apply relevant regulations and procedures to review and process vouchers and invoices Examine financial documents for accuracy, completeness, and compliance Examine for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for: (1) Goods and services provided to or by the Government; (2) Satisfaction of breach of contract or default in fulfilling contractual obligations; (3) Other transactions when such examination is not classifiable elsewhere Identify and resolve discrepancies by contacting the submitting unit Provide professional support to stakeholders via email, phone, and Teams Ensure compliance with Prompt Payment Act and financial policies Enter and process transactions into DoS financial systems Validate voucher details against authorizations, receipts, and acceptance records Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts Perform quality control and maintain tracking and reconciliation for vendor payments Complete administrative tasks such as coding, filing, and data verification Support and uphold ISO 9001 quality management principles Perform other duties as assigned Minimum Requirements
High school diploma or equivalent (some college preferred) Strong organizational, communication, and direction-following skills Proficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, and Outlook) Ability to understand and act on brief instructions We are also Looking for
Associate degree or 2+ years of experience in auditing, financial transactions, customer service, or handling PII Familiarity with ticketing systems (e.g., ServiceNow) Experience drafting professional correspondence Intermediate to advanced Excel skills; familiarity with Microsoft Access Proven analytical skills and ability to work independently Comfortable juggling multiple priorities with minimal supervision Our most Successful Employees Demonstrate
Adaptable, dependable, and self-driven Detail-oriented with excellent time management Strong written and verbal communication skills Team-first mindset with individual accountability Consistently meets or exceeds deadlines with accurate execution Takes ownership and provides clear status updates on assignments Work Schedule
The employee will work an 8-hour shift, Monday - Friday between 6:00 am to 6:00 pm with a non-compensated 45-minute lunch. Additional hours may be required and must be authorized by the Project Manager and Federal Leadership. This is a 100% on-site position. Software Systems Utilized
Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook Global Financial Management System (GFMS) Regional Financial Management System (RFMS) USAID Accounting System known as Phoenix Document Storage: Document Imaging System Reporting System: Global Business Intelligence International Treasury System (ITS) Secure Payment System (SPS) Seniority level
Entry level Employment type
Contract Job function
Finance
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The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a 1-year temporary assignment supporting the Office of Payables and Receivables. As an Invoice Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification. Day-to-day Job Responsibilities
Apply relevant regulations and procedures to review and process vouchers and invoices Examine financial documents for accuracy, completeness, and compliance Examine for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for: (1) Goods and services provided to or by the Government; (2) Satisfaction of breach of contract or default in fulfilling contractual obligations; (3) Other transactions when such examination is not classifiable elsewhere Identify and resolve discrepancies by contacting the submitting unit Provide professional support to stakeholders via email, phone, and Teams Ensure compliance with Prompt Payment Act and financial policies Enter and process transactions into DoS financial systems Validate voucher details against authorizations, receipts, and acceptance records Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts Perform quality control and maintain tracking and reconciliation for vendor payments Complete administrative tasks such as coding, filing, and data verification Support and uphold ISO 9001 quality management principles Perform other duties as assigned Minimum Requirements
High school diploma or equivalent (some college preferred) Strong organizational, communication, and direction-following skills Proficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, and Outlook) Ability to understand and act on brief instructions We are also Looking for
Associate degree or 2+ years of experience in auditing, financial transactions, customer service, or handling PII Familiarity with ticketing systems (e.g., ServiceNow) Experience drafting professional correspondence Intermediate to advanced Excel skills; familiarity with Microsoft Access Proven analytical skills and ability to work independently Comfortable juggling multiple priorities with minimal supervision Our most Successful Employees Demonstrate
Adaptable, dependable, and self-driven Detail-oriented with excellent time management Strong written and verbal communication skills Team-first mindset with individual accountability Consistently meets or exceeds deadlines with accurate execution Takes ownership and provides clear status updates on assignments Work Schedule
The employee will work an 8-hour shift, Monday - Friday between 6:00 am to 6:00 pm with a non-compensated 45-minute lunch. Additional hours may be required and must be authorized by the Project Manager and Federal Leadership. This is a 100% on-site position. Software Systems Utilized
Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook Global Financial Management System (GFMS) Regional Financial Management System (RFMS) USAID Accounting System known as Phoenix Document Storage: Document Imaging System Reporting System: Global Business Intelligence International Treasury System (ITS) Secure Payment System (SPS) Seniority level
Entry level Employment type
Contract Job function
Finance
#J-18808-Ljbffr