Eggs Unlimited
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Executive Assistant to CEO
role at
Eggs Unlimited Join to apply for the
Executive Assistant to CEO
role at
Eggs Unlimited Get AI-powered advice on this job and more exclusive features. Job Description
We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Job Description
We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment.
Calendar Management
Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time).
Travel Management
Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration.
Execution & Foresight
Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above.
Qualifications
Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude.
Compensation & Benefits
Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 – $150,000+ (Dependent on Experience).
Company Description
Eggs Unlimited is one of the largest egg companies in the world!
Our team has combined 300 years of experience working with buyers and producers in the egg industry. We strive to bring a fresh perspective to a mature marketplace, with a hardworking team of experienced purchasing, sales, data, logistics, and accounting professionals. From our headquarters in Irvine, California, and satellite offices around the world, we make it our business to stay abreast of news, trends, and current events in the global egg industry.
Eggs Unlimited is one of the largest egg companies in the world! Our team has combined 300 years of experience working with buyers and producers in the egg industry. We strive to bring a fresh perspective to a mature marketplace, with a hardworking team of experienced purchasing, sales, data, logistics, and accounting professionals. From our headquarters in Irvine, California, and satellite offices around the world, we make it our business to stay abreast of news, trends, and current events in the global egg industry. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
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Executive Assistant to CEO
role at
Eggs Unlimited Join to apply for the
Executive Assistant to CEO
role at
Eggs Unlimited Get AI-powered advice on this job and more exclusive features. Job Description
We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Job Description
We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment.
Calendar Management
Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time).
Travel Management
Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration.
Execution & Foresight
Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above.
Qualifications
Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude.
Compensation & Benefits
Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 – $150,000+ (Dependent on Experience).
Company Description
Eggs Unlimited is one of the largest egg companies in the world!
Our team has combined 300 years of experience working with buyers and producers in the egg industry. We strive to bring a fresh perspective to a mature marketplace, with a hardworking team of experienced purchasing, sales, data, logistics, and accounting professionals. From our headquarters in Irvine, California, and satellite offices around the world, we make it our business to stay abreast of news, trends, and current events in the global egg industry.
Eggs Unlimited is one of the largest egg companies in the world! Our team has combined 300 years of experience working with buyers and producers in the egg industry. We strive to bring a fresh perspective to a mature marketplace, with a hardworking team of experienced purchasing, sales, data, logistics, and accounting professionals. From our headquarters in Irvine, California, and satellite offices around the world, we make it our business to stay abreast of news, trends, and current events in the global egg industry. Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Food and Beverage Manufacturing Referrals increase your chances of interviewing at Eggs Unlimited by 2x Get notified about new Executive Assistant to Chief Executive Officer jobs in
Irvine, CA . Santa Ana, CA $65,000.00-$70,000.00 6 days ago Santa Ana, CA $65,000.00-$70,000.00 6 days ago Irvine, CA $62,000.00-$72,000.00 2 weeks ago Business Office Manager - Ambulatory Surgery
Executive Assistant / Personal Assistant / Cook & Meal Prep
San Clemente, CA $75,000.00-$120,000.00 12 hours ago Executive Business Partner/ Senior Executive Assistant to CEO
Long Beach, CA $165,000.00-$200,000.00 1 week ago Newport Beach, CA $21.00-$34.00 1 week ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
Office Manager At Leading Orthodontics Practice
Orange, CA $65,000.00-$85,000.00 2 weeks ago School Office Manager - Palmyra Elementary School (OPEN TO OUSD EMPLOYEES ONLY)
Orange County, CA $119,200.00-$190,675.00 2 weeks ago Orange, CA $65,000.00-$75,000.00 5 days ago Office/Operations Manager / ServiceMaster Restore
Irvine, CA $60,000.00-$75,000.00 8 months ago Business Office Manager (Skilled Nursing Facility)
Irvine, CA $85,000.00-$105,000.00 6 days ago Volunteer: Executive Assistant to Founder of Youth-Based Nonprofit in Compton
Experienced Tax Professional (EA, CPA, CTEC Certification)
Analyst - Governance Support (Executive Assistant)
Irvine, CA $52,000.00-$56,000.00 4 months ago Newport Beach, CA $79,125.00-$131,875.00 6 days ago Tustin, CA $80,000.00-$110,000.00 1 month ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr