Vaco
Overview
Assistant Property Manager – We are seeking an experienced Assistant Property Manager to join our team in Sacramento. This role reports directly to the Director of Operations and supports the management of a 1.6 million square foot industrial portfolio with 48 tenants throughout the Sacramento area. Key Responsibilities
Coordinate building access for brokers, tenants, and vendors. Build and maintain strong relationships with tenants and vendors. Assist with property inspections, including vendor site visits, appraisal tours, and lender inspections. Serve as on-call support for fire alarms and other property emergencies. Oversee service contracts, purchase orders, and work authorizations. Identify opportunities to reduce operating expenses while maintaining service quality. Ensure code compliance and proper equipment maintenance across all properties. Participate actively in operations meetings. Assist with move-ins, move-outs, tenant appreciation events, and ESG initiatives. Support CAM reconciliations, CAM estimates, and budget reforecasting. Prepare legal notices, license agreements, and approval memos. Conduct quarterly property inspections and maintain records. Document and process insurance claims. Track utilities and ensure timely payment. Assist with tenant chargebacks, capital project documentation, and adjustments. Provide financial reporting support, including: Reviewing and approving accounts payable invoices. Supporting accounts receivable functions such as delinquency calls, letters, and payment applications. Reviewing monthly tenant billings and responding to tenant inquiries. Assisting with monthly reporting, ledger review, and expense accruals.
Qualifications
Bachelor's degree preferred. Active California Real Estate License, or the ability to obtain it within the first 6-8 months in the role. 2-3 years of property management experience, ideally within the commercial or industrial sector. Strong customer service skills with experience supporting both internal and external stakeholders. Familiarity with budgeting and CAM reconciliation processes. Proficiency in Microsoft Word and Excel; ability to learn accounting, budgeting, and compliance platforms. Software experience in MRI, AvidXchange, Salesforce, and MS Suite preferred. Strong organizational, analytical, and problem-solving skills. Compensation and Benefits
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Equal Opportunity and Privacy
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Workplace discrimination is illegal. By submitting to this position, you agree to the exclusive right of Vaco by Highspring to present you as a candidate and to maintain confidentiality of information as permitted by law. Privacy Notice: Vaco by Highspring respects your privacy. California residents may access our HR notice here; Virginia residents here; other states here; Canadian residents here (English/French); GDPR residents here. Pay Transparency Notice: Compensation depends on factors including skill sets, experience and training, licensure, location, and other needs. Salary range is disclosed where required by law. Eligible for discretionary bonuses where applicable.
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Assistant Property Manager – We are seeking an experienced Assistant Property Manager to join our team in Sacramento. This role reports directly to the Director of Operations and supports the management of a 1.6 million square foot industrial portfolio with 48 tenants throughout the Sacramento area. Key Responsibilities
Coordinate building access for brokers, tenants, and vendors. Build and maintain strong relationships with tenants and vendors. Assist with property inspections, including vendor site visits, appraisal tours, and lender inspections. Serve as on-call support for fire alarms and other property emergencies. Oversee service contracts, purchase orders, and work authorizations. Identify opportunities to reduce operating expenses while maintaining service quality. Ensure code compliance and proper equipment maintenance across all properties. Participate actively in operations meetings. Assist with move-ins, move-outs, tenant appreciation events, and ESG initiatives. Support CAM reconciliations, CAM estimates, and budget reforecasting. Prepare legal notices, license agreements, and approval memos. Conduct quarterly property inspections and maintain records. Document and process insurance claims. Track utilities and ensure timely payment. Assist with tenant chargebacks, capital project documentation, and adjustments. Provide financial reporting support, including: Reviewing and approving accounts payable invoices. Supporting accounts receivable functions such as delinquency calls, letters, and payment applications. Reviewing monthly tenant billings and responding to tenant inquiries. Assisting with monthly reporting, ledger review, and expense accruals.
Qualifications
Bachelor's degree preferred. Active California Real Estate License, or the ability to obtain it within the first 6-8 months in the role. 2-3 years of property management experience, ideally within the commercial or industrial sector. Strong customer service skills with experience supporting both internal and external stakeholders. Familiarity with budgeting and CAM reconciliation processes. Proficiency in Microsoft Word and Excel; ability to learn accounting, budgeting, and compliance platforms. Software experience in MRI, AvidXchange, Salesforce, and MS Suite preferred. Strong organizational, analytical, and problem-solving skills. Compensation and Benefits
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Equal Opportunity and Privacy
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice: Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Workplace discrimination is illegal. By submitting to this position, you agree to the exclusive right of Vaco by Highspring to present you as a candidate and to maintain confidentiality of information as permitted by law. Privacy Notice: Vaco by Highspring respects your privacy. California residents may access our HR notice here; Virginia residents here; other states here; Canadian residents here (English/French); GDPR residents here. Pay Transparency Notice: Compensation depends on factors including skill sets, experience and training, licensure, location, and other needs. Salary range is disclosed where required by law. Eligible for discretionary bonuses where applicable.
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