UAB Medicine
Overview
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Accounts Payable Specialist
role at
UAB Medicine Compensation: $16.75 - $27.25hr General Responsibilities
Responsible for efficient, accurate, and timely processing of applicable Accounts Payable requisitions. Confirm that all required documentation and signatures are included with requests prior to processing checks. Communicate effectively with employees within the Administration Department, all requesting Departments, and with vendors requesting payment. Scan documents as needed, and efficiently distribute resulting checks to Departments/vendors. Key Duties & Responsibilities
Perform accurate data entry: Independently review all back-up to ensure that accurate documentation and signature authority is included with the requisition, based upon the dollar amount of the requisition. Verify that the invoice is acceptable (e.g., not a duplicate invoice, and that the purchase price and quantity matches the Purchase Order). Research any potentially duplicated invoices and requisitions. Ensure all data is keyed properly into Lawson (accounting unit, account, vendor number, invoice number, etc.). Provide excellent customer service: Review, compare, and reconcile accounts with corresponding payment records and refer errors and issues to management as necessary. Communicate in a timely and professional manner to all customers (Departments and Vendors). Resolve any issues through accurate data verification. Monthly/Year-End Procedures
Organize related data to perform monthly and year-end procedures. Resolve out-of-balance issues for month-end close. Ensure compliance with auditors and management; assist with special requests for data and documents. Verify that duplicate vendor numbers do not exist for 1099 vendors, ensure all potential 1099 vendors are flagged within Lawson, and issue 1099 forms as required by current regulations (e.g., payments > $600). Scanning and Document Management
Prepare documents for scanning (remove staples, insert separation sheet). Scan documents and verify accuracy against Lawson data entry. File scanned items and prepare for storage. Check Receipt and Distribution
Open and time-stamp all incoming correspondence; distribute to the appropriate Finance area. After checks are processed, match them with their original back-up and distribute as directed. Communication and Collaboration
Share knowledge about Lawson within Accounts Payable and with departments and other Finance staff. Report issues or concerns to management in a timely manner. Willingly perform other duties as assigned by the Controller; work with other areas within Finance and assist with system testing. Other duties as assigned. Minimum Requirements
High school diploma or GED, and one (1) year of employment in an office environment. Preferred: accounts payable experience; computer knowledge (and willingness to learn new software), calculator and telephone experience. Job Details
Primary Location:
UAB Health System Job Category:
Clerical & Administrative Organization:
690500000 Health System Finance Office Employee Status:
Regular Job Level:
Entry Level Shift:
Day/1st Shift
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Join to apply for the
Accounts Payable Specialist
role at
UAB Medicine Compensation: $16.75 - $27.25hr General Responsibilities
Responsible for efficient, accurate, and timely processing of applicable Accounts Payable requisitions. Confirm that all required documentation and signatures are included with requests prior to processing checks. Communicate effectively with employees within the Administration Department, all requesting Departments, and with vendors requesting payment. Scan documents as needed, and efficiently distribute resulting checks to Departments/vendors. Key Duties & Responsibilities
Perform accurate data entry: Independently review all back-up to ensure that accurate documentation and signature authority is included with the requisition, based upon the dollar amount of the requisition. Verify that the invoice is acceptable (e.g., not a duplicate invoice, and that the purchase price and quantity matches the Purchase Order). Research any potentially duplicated invoices and requisitions. Ensure all data is keyed properly into Lawson (accounting unit, account, vendor number, invoice number, etc.). Provide excellent customer service: Review, compare, and reconcile accounts with corresponding payment records and refer errors and issues to management as necessary. Communicate in a timely and professional manner to all customers (Departments and Vendors). Resolve any issues through accurate data verification. Monthly/Year-End Procedures
Organize related data to perform monthly and year-end procedures. Resolve out-of-balance issues for month-end close. Ensure compliance with auditors and management; assist with special requests for data and documents. Verify that duplicate vendor numbers do not exist for 1099 vendors, ensure all potential 1099 vendors are flagged within Lawson, and issue 1099 forms as required by current regulations (e.g., payments > $600). Scanning and Document Management
Prepare documents for scanning (remove staples, insert separation sheet). Scan documents and verify accuracy against Lawson data entry. File scanned items and prepare for storage. Check Receipt and Distribution
Open and time-stamp all incoming correspondence; distribute to the appropriate Finance area. After checks are processed, match them with their original back-up and distribute as directed. Communication and Collaboration
Share knowledge about Lawson within Accounts Payable and with departments and other Finance staff. Report issues or concerns to management in a timely manner. Willingly perform other duties as assigned by the Controller; work with other areas within Finance and assist with system testing. Other duties as assigned. Minimum Requirements
High school diploma or GED, and one (1) year of employment in an office environment. Preferred: accounts payable experience; computer knowledge (and willingness to learn new software), calculator and telephone experience. Job Details
Primary Location:
UAB Health System Job Category:
Clerical & Administrative Organization:
690500000 Health System Finance Office Employee Status:
Regular Job Level:
Entry Level Shift:
Day/1st Shift
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