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Overview
Special Assistant – Science and Technology Corporation (STC). Provides high-level analytical, operational, and executive support to senior leadership at NOAA’s Weather Program Office (WPO). Manages complex tasks including briefing preparation, meeting coordination, and strategic project support. Requires extensive experience in executive coordination, program planning, communications, and managing interactions with government agencies and officials. Strong organizational, communication, and technical skills to advance weather research and policy initiatives.
Job Details
Title:
Special Assistant
Location:
Silver Spring, MD 20910 (Primary)
Category:
Administrative / Clerical
Job Type:
Full-Time
Compensation:
$110,000 – $125,000 (USD)
Education:
Master’s Degree (MA/MS or Ph.D. desired)
Citizenship:
U.S. Citizen
Security Clearance:
U.S. Security Clearance (ability to obtain and maintain)
Responsibilities
Provide senior leadership with analytical and executive support, including briefings, logistics, meeting preparation, congressional inquiries, and action tracking management.
Assist in planning, coordinating, and executing meetings, workshops, and retreats – logistics, scheduling, agenda development, audio/visual preparations, meeting summaries, and action tracking.
Manage calendars for the Director and Deputy Director, arrange travel, and provide training/assistance to WPO staff on the travel management process.
Support special projects such as grant proposal announcements and coordination, strategic planning initiatives, and annual events.
Prepare and deliver briefing materials for high-profile meetings with Congress, NOAA leadership, Federal agencies, Non-Federal organizations, and international partners.
Configure and support IT systems for meetings and coordinate guest speakers and presenters, including scheduling, presentation materials, foreign travel clearances, and travel needs.
Develop, edit, and proofread communications and reports; coordinate the distribution and maintenance of key documents, meeting materials, and summaries.
Prepare presentations, talking points, status reports, and messaging for senior leadership on office programs and activities.
Use advanced skills in Microsoft PowerPoint, Word, Excel, Google Workspace, and database/spreadsheet tools to develop professional-quality briefings and tracking systems.
Research, compile, and synthesize scientific, policy, and planning information into concise and effective briefing materials, reports, and presentations.
Serve as liaison between OAR leadership and WPO; take detailed notes for the Director and Deputy Director during executive-level meetings.
Assist senior leadership with policy, congressional, and partnership-related topics, meetings, presentations, and data calls.
Qualifications
10+ years of relevant professional experience in executive support, program coordination, or related disciplines.
Proven ability to solve complex system/process challenges in business, policy, scientific, or engineering contexts.
Strong analytical and organizational skills, with experience in planning, designing, and improving systems or processes.
Demonstrated experience leading or directing teams and managing multiple priorities under general supervision.
Ability to work with a high degree of creativity, discretion, and judgment to meet organizational goals.
Familiarity with policy/compliance requirements and government procedures.
Excellent verbal and written communication skills, including technical writing and the preparation of high-level briefing materials.
Proven experience interacting with government agencies and high-level officials.
MA/MS or Ph.D. degree (or equivalent experience) in a relevant field is required.
Benefits
Paid Time Off: 80 hrs/yr, 11 Federal holidays, 56 hrs/yr Sick Leave
401(k) with up to 4% employer matching contribution
Comprehensive Medical, Dental, Vision Insurance, Short Term/Long Term Disability
Flexible Spending Account
Health Savings Account
Tuition Reimbursement
EEO Statement We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
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Job Details
Title:
Special Assistant
Location:
Silver Spring, MD 20910 (Primary)
Category:
Administrative / Clerical
Job Type:
Full-Time
Compensation:
$110,000 – $125,000 (USD)
Education:
Master’s Degree (MA/MS or Ph.D. desired)
Citizenship:
U.S. Citizen
Security Clearance:
U.S. Security Clearance (ability to obtain and maintain)
Responsibilities
Provide senior leadership with analytical and executive support, including briefings, logistics, meeting preparation, congressional inquiries, and action tracking management.
Assist in planning, coordinating, and executing meetings, workshops, and retreats – logistics, scheduling, agenda development, audio/visual preparations, meeting summaries, and action tracking.
Manage calendars for the Director and Deputy Director, arrange travel, and provide training/assistance to WPO staff on the travel management process.
Support special projects such as grant proposal announcements and coordination, strategic planning initiatives, and annual events.
Prepare and deliver briefing materials for high-profile meetings with Congress, NOAA leadership, Federal agencies, Non-Federal organizations, and international partners.
Configure and support IT systems for meetings and coordinate guest speakers and presenters, including scheduling, presentation materials, foreign travel clearances, and travel needs.
Develop, edit, and proofread communications and reports; coordinate the distribution and maintenance of key documents, meeting materials, and summaries.
Prepare presentations, talking points, status reports, and messaging for senior leadership on office programs and activities.
Use advanced skills in Microsoft PowerPoint, Word, Excel, Google Workspace, and database/spreadsheet tools to develop professional-quality briefings and tracking systems.
Research, compile, and synthesize scientific, policy, and planning information into concise and effective briefing materials, reports, and presentations.
Serve as liaison between OAR leadership and WPO; take detailed notes for the Director and Deputy Director during executive-level meetings.
Assist senior leadership with policy, congressional, and partnership-related topics, meetings, presentations, and data calls.
Qualifications
10+ years of relevant professional experience in executive support, program coordination, or related disciplines.
Proven ability to solve complex system/process challenges in business, policy, scientific, or engineering contexts.
Strong analytical and organizational skills, with experience in planning, designing, and improving systems or processes.
Demonstrated experience leading or directing teams and managing multiple priorities under general supervision.
Ability to work with a high degree of creativity, discretion, and judgment to meet organizational goals.
Familiarity with policy/compliance requirements and government procedures.
Excellent verbal and written communication skills, including technical writing and the preparation of high-level briefing materials.
Proven experience interacting with government agencies and high-level officials.
MA/MS or Ph.D. degree (or equivalent experience) in a relevant field is required.
Benefits
Paid Time Off: 80 hrs/yr, 11 Federal holidays, 56 hrs/yr Sick Leave
401(k) with up to 4% employer matching contribution
Comprehensive Medical, Dental, Vision Insurance, Short Term/Long Term Disability
Flexible Spending Account
Health Savings Account
Tuition Reimbursement
EEO Statement We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
#J-18808-Ljbffr