Jenningsanodes
Administrative Assistant – Operations / Sales
Jenningsanodes, Houston, Texas, United States, 77246
Overview
Assist Operations Manager and other department managers' requirements for day-to-day operations support of their respective departments within the division. Provide administrative and clerical services in a competent, proactive, and professional manner.
Salary
Base Pay:
From $17.00 per hour Supplemental Pay:
Sales Commission
Benefits
Health Insurance
Paid Time Off
Professional Development Assistance
Responsibilities
Provide general secretarial duties to assigned managers; including, but not limited to: word processing, departmental filing, distributing, photocopying, memos and correspondence, dictation (if required), telephone duties, mail handling, appointment scheduling, and greeting departmental visitors.
Compile and distribute weekly reports as required by department.
Proficient customer‑service skills in communicating with clients.
Maintain department files; confidentiality is required.
Assist with correspondence as assigned.
Maintain contact information and calendar for department.
Make travel arrangements and hotel accommodations, as required.
Participate in the scheduling of departmental meetings and all duties associated with meeting planning, as required.
Support any division initiative as requested and in the absence of other administrative support.
Liaise with other administrative support within division to ensure coverage when absent.
Assist with maintaining office organization (including kitchen and mail duties, maintaining the copy room, etc)
Work assigned work hours to ensure administrative coverage.
Other duties as assigned; this list should not be considered comprehensive.
Qualifications
Minimum 1-3 years of administrative support/office secretarial experience / logistics support
High School Diploma or equivalent GED.
Proficient and fluent in written and spoken English.
Proficient in Microsoft Office software is essential (MSWord, Excel PowerPoint, Outlook).
The role requires the ability to manage several tasks simultaneously, for multiple managers, while meeting deadlines.
Excellent organizational, analytical, interpersonal and communication skills (written and oral).
Ability to successfully balance supporting multiple managers.
Proactive approach and positive attitude are essential.
Ability to effectively interact with all levels in the organization.
Must be self-motivated and efficient in completing assigned tasks/projects accurately and on time.
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Salary
Base Pay:
From $17.00 per hour Supplemental Pay:
Sales Commission
Benefits
Health Insurance
Paid Time Off
Professional Development Assistance
Responsibilities
Provide general secretarial duties to assigned managers; including, but not limited to: word processing, departmental filing, distributing, photocopying, memos and correspondence, dictation (if required), telephone duties, mail handling, appointment scheduling, and greeting departmental visitors.
Compile and distribute weekly reports as required by department.
Proficient customer‑service skills in communicating with clients.
Maintain department files; confidentiality is required.
Assist with correspondence as assigned.
Maintain contact information and calendar for department.
Make travel arrangements and hotel accommodations, as required.
Participate in the scheduling of departmental meetings and all duties associated with meeting planning, as required.
Support any division initiative as requested and in the absence of other administrative support.
Liaise with other administrative support within division to ensure coverage when absent.
Assist with maintaining office organization (including kitchen and mail duties, maintaining the copy room, etc)
Work assigned work hours to ensure administrative coverage.
Other duties as assigned; this list should not be considered comprehensive.
Qualifications
Minimum 1-3 years of administrative support/office secretarial experience / logistics support
High School Diploma or equivalent GED.
Proficient and fluent in written and spoken English.
Proficient in Microsoft Office software is essential (MSWord, Excel PowerPoint, Outlook).
The role requires the ability to manage several tasks simultaneously, for multiple managers, while meeting deadlines.
Excellent organizational, analytical, interpersonal and communication skills (written and oral).
Ability to successfully balance supporting multiple managers.
Proactive approach and positive attitude are essential.
Ability to effectively interact with all levels in the organization.
Must be self-motivated and efficient in completing assigned tasks/projects accurately and on time.
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