Charlotte-Mecklenburg Schools
Administrative Assistant I ( 25-26)
Charlotte-Mecklenburg Schools, Charlotte, North Carolina, United States, 28245
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Administrative Assistant I ( 25-26)
role at
Charlotte-Mecklenburg Schools
General Definition of Work The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.
Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Codes Administrative Assistant I (JC 4558 - 10 month) Administrative Assistant I (JC 4557 - 12 month)
Salary/Status Pay Grade NC 08/Full-time, 10 or 12 months
Reports To Assigned Administrator
Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures
Serve as an assistant to assigned administrator or department/school
Coordinate special programs/projects in support of department/school activities
Maintain calendars and schedule meetings between internal and external stakeholders
Prepare agendas, reports, correspondence, and memorandums
Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
Support stakeholders in person, via phone, and email
Open, sort, and distribute incoming mail
Assist in monitoring expenditures; prepare documentation as requested
Maintain inventory of office supplies, technology and furniture
Maintain and update records, files, and forms in all formats
Complete local, state, or federal surveys and report accurately and promptly
Participate in professional development workshops
Create an inclusive environment with positive communication/public relations
Perform related work as assigned or required
Knowledge, Skills, Abilities
Knowledge of principles and practices of public schools
Knowledge of required records preparation and maintenance
Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures
Knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to monitor a budget
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
High School diploma or equivalent required
Clerical or administrative office support experience preferred
Equivalent combination of education and experience
Special Requirements
Possess and maintain a valid Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires the exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress
Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.
Charlotte-Mecklenburg Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Primary and Secondary Education, Education Administration Programs, and Government Administration
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Administrative Assistant I ( 25-26)
role at
Charlotte-Mecklenburg Schools
General Definition of Work The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.
Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Codes Administrative Assistant I (JC 4558 - 10 month) Administrative Assistant I (JC 4557 - 12 month)
Salary/Status Pay Grade NC 08/Full-time, 10 or 12 months
Reports To Assigned Administrator
Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.
Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures
Serve as an assistant to assigned administrator or department/school
Coordinate special programs/projects in support of department/school activities
Maintain calendars and schedule meetings between internal and external stakeholders
Prepare agendas, reports, correspondence, and memorandums
Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
Support stakeholders in person, via phone, and email
Open, sort, and distribute incoming mail
Assist in monitoring expenditures; prepare documentation as requested
Maintain inventory of office supplies, technology and furniture
Maintain and update records, files, and forms in all formats
Complete local, state, or federal surveys and report accurately and promptly
Participate in professional development workshops
Create an inclusive environment with positive communication/public relations
Perform related work as assigned or required
Knowledge, Skills, Abilities
Knowledge of principles and practices of public schools
Knowledge of required records preparation and maintenance
Knowledge of county and school board policies, procedures, and standards regarding school systems
Knowledge of accounts payable policies, practices and procedures
Knowledge of routine accounting principles
Ability to maintain professional and emotional control under stress
Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
Ability to learn and use specialized tools, equipment or software related to business needs
Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
Ability to communicate effectively
Ability to monitor a budget
Ability to reason, make judgments, and maintain effective working relationships
Ability to employ positive communication skills in all settings/mediums
Ability to problem-solve utilizing sound judgment
Ability to maintain confidentiality regarding school system business
Ability to take initiative, work independently, and exercise sound judgement
Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment
Education and Experience
High School diploma or equivalent required
Clerical or administrative office support experience preferred
Equivalent combination of education and experience
Special Requirements
Possess and maintain a valid Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
Physical Requirements/Working Conditions
Work requires the occasional exertion of up to ten pounds of force
Work regularly requires the exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress
Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Job description is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies.
Charlotte-Mecklenburg Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Primary and Secondary Education, Education Administration Programs, and Government Administration
#J-18808-Ljbffr