Health Systems Executive Assistant

Health Systems Executive Assistant Revision Date: 8/16/2022 Department: Health Systems Employment Status: Full-Time Program: Administration FLSA Status: Exempt Reports To: Health Systems Director Supervises: N/A Preference: TERO Ordinance 201-01, P.L. 93-638 Job Summary The Health Systems Executive Assistant is responsible for clerical and receptionist functions supporting the Health Systems staff. The Executive Assistant supports Dena'ina Wellness Center (DWC) organization and coordinates communication with un'ina (customers), health leadership and their respective departments or programs, the Kahtnuht'ana Dena'ina Health Board (KDHB), and other Tribal departments. The Executive Assistant maintains good relationships with un'ina and staff while preserving confidential information. The Executive Assistant gathers data and materials to produce final documents for review by the Health Systems Director for distribution to KDHB and Council. Essential Functions Coordinates activities and schedules for the administrative and Health Systems departments Organizes and prepares equipment for meetings, events, or special projects Develops agenda items, as well as drafts, prepares, and distributes materials for Health Leadership, All Staff, and KDHB meetings Completes forms, enters data, and collects information to support the Health Systems Director Submits purchase orders Schedules and coordinates interviews for key DWC recruitment activities in coordination with HR and TERO staff Assists health leadership and administrative support personnel to ensure coordination of DWC activities Collects program information, data, and materials to compile final documents for the Health Systems Director for monthly, quarterly, annual, and other reports for review or submission to the Health Board and Council Attends training and staff meetings as required Ensures compliance with Tribal policies, TERO Ordinance and federal, state, and local employment laws and regulations It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives. Working Conditions Lifting Requirements Light work

- Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. Physical Requirements Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Pushing or Pulling Repetitive Motion Hazards and Atmospheric Conditions Biohazard OSHA Categories Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur Equipment and Tools List Equipment used for job: computer, copier, fax, scanner, and other office equipment List Tools: Standard medical office equipment and tools Drives KIT or Personal Vehicle: Personal Travel Local Comments: Travel may be required for training Qualifications Education Associate's Degree in Business or related field, or a combination of education and experience in a related field may be substituted for a degree Experience Two (2) years of administrative office experience in the health care field Three (3) years of experience working in an office setting with increased responsibility Preferred Knowledge and experience working with cultural diversities Knowledge of data collection and analytics Knowledge of HIPAA and health regulations License/Certification Must have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire Special Skills Strong organizational skills with attention to detail Strong interpersonal and communication skills Excellent analytical, problem-solving, and technical skills Displays a high degree of professionalism with excellent customer service Ability to work independently as well as collaboratively Proficiency with Microsoft Suite, or obtain training within 90 days of hire Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

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