Assistant Director, Education Abroad

## Assistant Director, Education Abroad**Job Posting Title:**Assistant Director, Education Abroad**----****Hiring Department:**Texas Global**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt**----****Earliest Start Date:**Immediately**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesThe University’s 19 colleges and schools enroll over 53,000 students and rank among the top 10 public universities in the U.S. Texas Global is the university's global engagement arm and a recognized leader in international education, based on the success of the programs we deliver and the number of individuals we support. We serve more than 9,000 international students and scholars, as well as more than 4,600 students on education abroad programs annually. advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.UT Austin provides an outstanding benefits package including but not limited to:* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin's libraries and museums with staff ID card* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card## PurposeProvide leadership to the Faculty-Led modality team and Sciences academic cluster, which advances the mission and vision of Texas Global in collaboration with academic departments and international partners to support innovative programming and exceptional student services. Ensure that the core functions of the team are carried out effectively.## ResponsibilitiesFaculty-Led Modality Leadership and Operational Oversight* Provide leadership aligned with faculty-led programs; supervise team members, lead weekly team and individual meetings, create agendas for team meetings, conduct performance evaluations, and develop annual work plans.* Plan and execute the academic-year calendar of faculty-led activities: Education Abroad Fair representation, faculty kick-off, faculty workshops, proposal solicitation and review, portfolio distribution, application and admissions cycles. Coordinate scholarship review and award, deposit timelines, and program payment. Oversee special registration windows and end-of-program close-out.* Coordinate program creation processes with the Office of the Registrar and academic departments, organizing course scheduling, cross-listings, unique numbers, exclusion and override rules, and special registration windows.* Review and update admissions and acceptance processes and policy language to align with risk, compliance, and operational requirements.* Collaborate with technology system teams to develop education abroad portal programs, manage application cycles and program flows, automate processes, train team members and campus community on technology tools and program implementation.* Develop marketing and communications materials in collaboration with various teams to create promotion for information sessions, faculty calls-to-action, TV slides, web, and program pages.* Set financial details for programs, including billing dates, deposits, and payment plans, to ensure smooth program execution in coordination with financial and scholarship distribution.* Develop and maintain templates, toolkits, training, and communications for faculty and program coordinators; oversee Canvas faculty folders and program sites; ensure accuracy of info session templates and FAQs.* Establish and monitor enrollment tracking and operational dashboards; compile and disseminate student survey findings and required reports to stakeholders.* Partner with Global Risk and Safety on group travel submissions and renewals, Emergency Action Plans, restricted-region protocols, health-clearance policy updates, and incident response/management* Provide administrative oversight for budget construction, approvals, and reconciliation; coordinate faculty travel cash advances and travel cards; align deposit and billing dates with Texas Global finance team.* Collaborate with the Office of Scholarships and Financial Aid on budget submission processes; align scholarship review, notification, and disbursement timelines with Texas Global Scholarship team and student payment timelines.* Oversee RFPs, vendor selection, program agreements and addenda, and coordination with the Business Contracts Office.Faculty-Led Program Development and Implementation* Oversee development and implementation of all faculty-led Education Abroad programs (May Term, Summer, Spring/Fall terms, Departmentally Administered Faculty-Led), and Independent Study Registration.* Cultivate relationships with faculty, internal stakeholders, and travel provider organizations; develop and communicate program policy for students, faculty, and departments; propose and support site visits for program development purposes.* Create faculty engagement opportunities to encourage and support new faculty-led proposals; consider and design new faculty-led program configurations and structures.* Oversee recruitment, advising strategies, and outreach for faculty-led program promotion; design and manage overall approach to info sessions, adapting annually to ensure improvement, pre-departure orientations, and returnee programming; promote scholarships.* Manage a limited program portfolio and student caseload, including program design, advising, promotion, participant screening and selection, pre-departure preparation, coordination with overseas partners, budgeting, financial aid coordination, and associated administrative tasks.* Lead monthly Faculty-Led meetings with education abroad teams in business, engineering, law, and individual departments to provide guidance and support for their programming. Create and share resources with these teams through shared technology resources.* Collaborate with Global Risk and Safety to establish best practices for faculty-led programs to ensure the safety of participants and faculty and strong communication with partners abroad and internal constituents. Contribute these best practices to the field of international education.Sciences Academic Cluster Leadership

* Provide leadership aligned with academic areas; assist with bi-weekly team meetings and develop annual work plans.* Build and maintain relationships with College/School/Unit (CSU) leadership, faculty, advisors, and administrators; #J-18808-Ljbffr