Kauffman Insurance Group - Health, Medicare, Life & Dental is hiring: Executive

Executive Assistant to CEO (C-Suite Support)

Location: Remote/Hybrid Option | Employment Type: Full-Time | On-site / Hybrid

About Kauffman Insurance Group

Kauffman Insurance Group is a fast-growing, customer-focused leader in the insurance industry. We’re passionate about delivering trusted solutions that protect what matters most to our clients. As our company continues to expand, we are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to our CEO and executive leadership team.

Position Overview

The Executive Assistant will act as a strategic partner to the CEO, ensuring daily operations run smoothly and efficiently. This role goes beyond administrative tasks — we’re looking for someone who can think ahead, solve problems before they arise, and serve as a key point of contact for both internal and external stakeholders.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for the CEO and C-suite team.
• Draft, review, and manage professional communications, correspondence, and presentations.
• Prepare meeting agendas, take detailed notes, and follow up on action items to ensure execution.
• Organize and maintain sensitive files, contracts, and confidential records with discretion.
• Manage expense reports, reimbursements, and budgeting-related administrative tasks.
• Serve as a liaison between the CEO and leadership team, employees, clients, and partners.
• Coordinate board meetings, leadership off‑sites, and company events.
• Track and prioritize strategic initiatives and ensure deadlines are met.
• Support the CEO with research, briefings, and preparation for key meetings.
• Anticipate the CEO’s needs and proactively address potential challenges or opportunities.
• Help streamline workflows and improve administrative processes.
• Support HR or Operations in scheduling, onboarding new hires, or internal communications as needed.
• Coordinate with external vendors, legal, marketing, and other departments.
• Provide general administrative support to the executive team when needed.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives (insurance, financial services, or related industry preferred).
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with impeccable attention to detail.
• High level of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management software.
• Bachelor’s degree or equivalent work experience preferred.

Why Join Kauffman Insurance Group

• Work directly alongside top leadership in a rapidly growing company.
• Collaborative, mission‑driven culture that values initiative and growth.
• Competitive salary, comprehensive benefits, and opportunities for career development.
• Make a real impact in a trusted, people‑first organization.

How to Apply

Please send your resume and a brief cover letter detailing your relevant experience to careers@kauffmanninsurance.com.