AppleOne Employment Services is hiring: Executive Assistant in San Juan

Professional Recruiter at AppleOne Employment Services

Position Summary:

We are seeking a highly organized and proactive Executive Administrative Assistant to support our Audit Division, including a team of five Partners and their staff. This position serves as a key liaison between leadership, clients, and internal departments, ensuring efficient daily operations, timely task execution, and a high standard of professionalism.

Key Responsibilities

• Provide comprehensive administrative and executive support to the Partners and the audit team.
• Coordinate calendars, meetings, travel arrangements, and conferences, optimizing partners’ schedules.
• Draft, proofread, and follow up on confidential correspondence, reports, and presentations.
• Manage calls and correspondence professionally, prioritizing based on urgency and importance.
• Organize and maintain physical and digital filing systems, ensuring accuracy and accessibility of information.
• Coordinate logistics for audits, client meetings, and internal departmental activities.
• Monitor project deadlines and deliverables to ensure timely completion.
• Assist in preparing reports and documentation required for internal or external reviews.
• Uphold strict confidentiality regarding all client and firm-related information.

Requirements

• Bachelor’s Degree in Business Administration, Accounting, or a related field.
• Previous experience as an executive or administrative assistant, preferably within a professional services firm.
• Strong organizational, communication, and time management skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to handle multiple priorities in a fast-paced and demanding environment.
• High level of discretion, professionalism, and attention to detail.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Accounting