Legal Secretary Job at Jackson Lewis P.C. in San Juan

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Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Litigation Secretary Responsibilities

• Uses Microsoft Office Suite applications, such as MS Word, to process legal documents on behalf of supported attorneys. Creates and edits briefs, pleadings and other legal documents, including formatting and preparing tables of contents and tables of authorities.
• Responsible for filing documents with both state and federal courts and administrative agencies.
• Uses Microsoft Outlook to calendar appointments, handle a litigation calendar, and manage attorney schedules.
• Makes travel arrangements as necessary.
• Provides written and verbal communication skills on a daily basis during attorney, client and co-worker interactions, manages the phone lines for supported attorneys, fields calls and conveys messages as necessary.
• Handles attorney time entry on a regular basis, works with attorney as needed on monthly pre-bills.
• Processes attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
• Manages files, opens new matters as requested by attorneys and maintains all relevant document inclusions for the files, both electronically and manually, as necessary.

Skills & Competencies

• Fluency in English and Spanish both oral and written.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Possess strong civil litigation experience, including a mastery of court filings with solid e-filing experience.
• Experience with NetDocs, IntappTime, Lexis Advance is preferred.
• Strong organizational skills, attention to detail, strong client service skills, and excellent verbal and written communication skills. Ability to work well under pressure, multi-task and set priorities while meeting deadlines in a fast paced environment. Proficiency in handling litigation calendars.
• Requires manual dexterity and physical mobility, including the ability to move frequently (several times an hour) from work station or desk to work independently or with team to organize documents/binders and retrieve files stored in vertical cabinets throughout the work area.
• Position requires ability to work full time, 40 hours a week, with flexibility for overtime as necessary.

Qualifications & Prior Experience

The ideal candidate will have 5 or more years of litigation secretary experience, including mastery of court filings and extensive experience with e-filling. Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required. PowerPoint experience a plus.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice

Guaynabo, Puerto Rico $41,800 - $70,000 5 days ago