Habematolel Pomo of Upper Lake is hiring: Receptionist / Office Assistant in Cal

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The Receptionist welcomes and directs visitors to the Tribal Administration office and provides administrative support to the office staff.

Essential Duties And Key Responsibilities

• Perform administrative tasks, including answering a multi-line phone system, transferring calls, and taking messages.
• Clerical tasks such as filing, typing, photocopying, faxing, proofreading, sorting, collating, etc.
• Receive, sort, and distribute incoming office mail and log & post outgoing mail; file correspondence and other materials.
• Handle and safeguard confidential and sensitive information.
• Schedule and prepare conference rooms for meetings.
• Update bulletin board; post and remove flyers and notices when needed.
• Assist with updating the Administration office calendars so they are current and organized.
• Keep forms and applications stocked and available for Tribal members and staff.
• Stock photocopier with paper and ink; order supplies for copy machines, offices, and departments.
• Organize the workstation and lobby area to keep it neat.
• Demonstrate sensitivity to Tribal history, lifestyle, and culture.
• Maintain regular, reliable attendance during normal business hours.
• Other duties as assigned.

Skills And Abilities

• Able to quickly learn office procedures and operate a variety of office equipment.
• Utilize computer software to access and prepare reports and documents.
• Good computer and software skills, including Microsoft Outlook, Word, Excel, Adobe Acrobat, Zoom, and similar programs.
• Excellent communication skills: professional, respectful, courteous, with strong grammar.
• Possess a balance of assertiveness and diplomacy, with adaptability to communicate on all levels.
• Demonstrate the utmost discretion and confidentiality.
• Excellent attention to detail while being able to multi-task, stay organized, prioritize work, and work independently.
• Highly organized and the ability to help organize others.

Required Education and Experience

• High School Diploma, G.E.D., or 1 year of general office or clerical work experience in lieu of education. PLUS:
• Ability to successfully complete pre-employment Skill Assessment to evaluate the following areas:
• Attention to detail, basic math, computer skills (Excel and MS Office), reading and comprehension skills.
• All offers are contingent upon signing a confidentiality agreement and satisfactory completion of drug screening and background checks.
• Required to possess a valid driver’s license and maintain a driving record satisfactory to the Tribe’s insurance carrier.

Physical Requirements And Work Environment

• Regularly required to sit and use hands and fingers to handle or feel work-related items, such as working on a computer.
• Regularly required to stand and walk.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Frequently move, transport, and manipulate equipment or packages up to 40 pounds.
• Verbal communication sufficient to exchange accurate ideas and information.
• Hours are Monday‑Friday from 8 am to 5 pm with occasional special projects or events as needed.

Compensation

The hiring range for this position is from $16.50 to $22.00. The compensation offered for this position will fall between this range based on the candidate’s level of skills, experience, and education.

Who We Are As a Tribe

The Habematolel Pomo of Upper Lake is a federally‑recognized native sovereign nation. Our primary purposes relate to the overall wellbeing of our Tribal Members and our families. We have active programs and relationships with our Pomo tribal neighbors in Lake County California that will help us preserve our Pomo culture. Many of these activities help us rediscover lost traditions, spiritual beliefs and help revive our dying languages. Because we know that the world is a different place than when our ancestors were here, our Tribe works very hard to learn different ways of achieving economic self‑sufficiency. We engage in a variety of economic development strategies which would not only benefit our families but also our neighbors. We strive to make sure that wherever we do business, it is done in a manner which respects our neighbor’s and larger community’s needs. In this vein, our Tribe looks forward to working with you.

Indian Preference

Native American Indian preference shall apply to the position in accordance with Title VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e‑2(i)), regulations of the Office of Federal Contract Compliance Programs (41 C.F.R. 60‑1.5(a)(7)), and/or other relevant laws. Applicants claiming Indian preference must submit verification of Indian eligibility with their application.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative
• Government Administration

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