Sul Ross State University
Join to apply for the
Payroll Specialist
role at
Sul Ross State University
Posting Details Job Title: Payroll Specialist Location: Beaumont/Alpine Department: Executive Director for Finance Department Job No.: (posting number specified in original) Posting Date: 10/14/2025 End Date: Until Filled
Requirements
Associate degree preferably in Business or Accounting.
Minimum of 2 years of experience in payroll processing.
Attention to detail to ensure accuracy in payroll processing.
Understanding and application of current federal, state, and local payroll laws, regulations, payroll and tax codes, and overall payroll processes.
Strong analytical abilities to interpret complex data, resolve discrepancies, and ensure accurate payroll calculations.
Highly organized to manage multiple tasks, meet deadlines, and maintain accurate records.
Ability to work with a team and build relationships.
Ability to maintain confidentiality.
Preferred
Bachelor's degree in accounting, finance, or related field.
4 years progressively increasing responsibility in payroll processing at a higher education institution or similar organization.
Certified Payroll Professional (CPP).
Primary Responsibilities This Payroll Specialist position, assigned to Sul Ross State University (SRSU) through a shared services agreement, will perform daily payroll activities and processing of payroll for students, exempt, and non‑exempt personnel to ensure compliance with Texas State University System (TSUS), University Payroll Policies and Procedures, and FLSA rules. This position also assists with payroll reporting, benefits coordination and performs other duties as required.
Essential Job Functions
Complete payroll processes according to State and TSUS policies and procedures, checking timesheets for accuracy, entering adjustments, calculating deductions, processing terminal vacation/comp time payouts, verifying pay for employees on FMLA, voiding incorrect payroll checks, reissuing disbursements, checking Personnel Actions forms for accuracy and completeness, generating payroll/deduction registers, setting up direct deposit, and submitting ACH direct deposit files and reversals to the bank (40%).
Generate payroll reports for all personnel and submit IRS payroll‑related reporting, maintaining documents and reports according to university retention schedule (15%).
Submit payroll liability payments and refunds including Optional Retirement Program, 457 Retirement Plan, Child Support, IRS levies, bankruptcies, wage garnishments, and other deductions by uploading information to applicable systems (15%).
Review for accuracy new‑hire benefits and benefit changes including retirement, insurance, child support, and other wage garnishments (15%).
Data entry of payroll and employee information, including entry of TINS number, into the Banner system and Uniform Statewide Accounting System (USAS) (10%).
Perform other duties as assigned by the Payroll Director (5%).
Physical Requirements This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. The job may involve occasional mobility around the office, attending meetings, and potential travel to attend off‑site meetings and trainings.
Job Conditions The payroll specialist works in an office environment following a 40‑hour workweek, with additional hours and travel during peak periods. The job involves prolonged sitting and frequent collaboration with other departments to ensure accurate payroll processing and confidentiality.
Security This position is security‑sensitive and subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Equal Opportunity / Affidavit Sul Ross State University is an Equal Opportunity/Affirmative Action Employer. The university provides equal employment opportunity for all persons in accordance with individual, job‑related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status, or ancestry. Retaliation is prohibited against anyone who opposes discrimination, files a charge, testifies, or participates in an investigation.
About SRSU Sul Ross State University spans campuses in the Alpine area, and Del Rio, Eagle Pass, and Uvalde. The university offers more than 60 undergraduate and graduate programs, emphasizing a welcoming, supportive environment. For more information, visit
www.sulross.edu .
Applicant Documents Required:
Resume
Letter of Intent
Transcripts
Optional:
Letter of Recommendation (1)
Letter of Recommendation (2)
Letter of Recommendation (3)
Transcript 2
Transcript 3
#J-18808-Ljbffr
Payroll Specialist
role at
Sul Ross State University
Posting Details Job Title: Payroll Specialist Location: Beaumont/Alpine Department: Executive Director for Finance Department Job No.: (posting number specified in original) Posting Date: 10/14/2025 End Date: Until Filled
Requirements
Associate degree preferably in Business or Accounting.
Minimum of 2 years of experience in payroll processing.
Attention to detail to ensure accuracy in payroll processing.
Understanding and application of current federal, state, and local payroll laws, regulations, payroll and tax codes, and overall payroll processes.
Strong analytical abilities to interpret complex data, resolve discrepancies, and ensure accurate payroll calculations.
Highly organized to manage multiple tasks, meet deadlines, and maintain accurate records.
Ability to work with a team and build relationships.
Ability to maintain confidentiality.
Preferred
Bachelor's degree in accounting, finance, or related field.
4 years progressively increasing responsibility in payroll processing at a higher education institution or similar organization.
Certified Payroll Professional (CPP).
Primary Responsibilities This Payroll Specialist position, assigned to Sul Ross State University (SRSU) through a shared services agreement, will perform daily payroll activities and processing of payroll for students, exempt, and non‑exempt personnel to ensure compliance with Texas State University System (TSUS), University Payroll Policies and Procedures, and FLSA rules. This position also assists with payroll reporting, benefits coordination and performs other duties as required.
Essential Job Functions
Complete payroll processes according to State and TSUS policies and procedures, checking timesheets for accuracy, entering adjustments, calculating deductions, processing terminal vacation/comp time payouts, verifying pay for employees on FMLA, voiding incorrect payroll checks, reissuing disbursements, checking Personnel Actions forms for accuracy and completeness, generating payroll/deduction registers, setting up direct deposit, and submitting ACH direct deposit files and reversals to the bank (40%).
Generate payroll reports for all personnel and submit IRS payroll‑related reporting, maintaining documents and reports according to university retention schedule (15%).
Submit payroll liability payments and refunds including Optional Retirement Program, 457 Retirement Plan, Child Support, IRS levies, bankruptcies, wage garnishments, and other deductions by uploading information to applicable systems (15%).
Review for accuracy new‑hire benefits and benefit changes including retirement, insurance, child support, and other wage garnishments (15%).
Data entry of payroll and employee information, including entry of TINS number, into the Banner system and Uniform Statewide Accounting System (USAS) (10%).
Perform other duties as assigned by the Payroll Director (5%).
Physical Requirements This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. The job may involve occasional mobility around the office, attending meetings, and potential travel to attend off‑site meetings and trainings.
Job Conditions The payroll specialist works in an office environment following a 40‑hour workweek, with additional hours and travel during peak periods. The job involves prolonged sitting and frequent collaboration with other departments to ensure accurate payroll processing and confidentiality.
Security This position is security‑sensitive and subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.
Equal Opportunity / Affidavit Sul Ross State University is an Equal Opportunity/Affirmative Action Employer. The university provides equal employment opportunity for all persons in accordance with individual, job‑related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status, or ancestry. Retaliation is prohibited against anyone who opposes discrimination, files a charge, testifies, or participates in an investigation.
About SRSU Sul Ross State University spans campuses in the Alpine area, and Del Rio, Eagle Pass, and Uvalde. The university offers more than 60 undergraduate and graduate programs, emphasizing a welcoming, supportive environment. For more information, visit
www.sulross.edu .
Applicant Documents Required:
Resume
Letter of Intent
Transcripts
Optional:
Letter of Recommendation (1)
Letter of Recommendation (2)
Letter of Recommendation (3)
Transcript 2
Transcript 3
#J-18808-Ljbffr