Executive Assistant Job at Robert Half in San Diego

Description Our client, a dynamic and fast-paced organization, is seeking a talented and highly organized Executive Assistant to join their team. This role will support senior-level executives and act as an integral part of a busy, high-performing office. If you excel in a fast-paced environment, possess exceptional communication skills, and thrive on multitasking, this is an opportunity you don't want to miss! The Executive Assistant will provide high-level administrative support to executives, ensuring their day-to-day operations run smoothly. The ideal candidate will be a proactive problem solver who handles multiple assignments and deadlines with professionalism, confidentiality, and a meticulous attention to detail. Key Responsibilities:

• Act as a gatekeeper to the executive, managing and prioritizing incoming communications, appointments, and scheduling.
• Coordinate complex calendar scheduling, including meetings, calls, and travel arrangements for executives.
• Prepare and review correspondence, presentations, reports, and other documents, ensuring accuracy and professionalism.
• Attend meetings, take minutes, and follow up on action items.
• Manage sensitive and confidential information with discretion and a high degree of professionalism.
• Serve as a liaison between the executive and key internal and external stakeholders.
• Assist with project coordination, tracking deadlines, and ensuring deliverables are met on time.
• Plan and organize events, conferences, and team-building activities as needed.
• Assist in workflow automation efforts and other efficiency improvement initiatives.

Requirements

• 5+ years of administrative experience, with at least 2 years as an Executive Assistant.
• Bachelor's degree or equivalent work experience preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting software and workflow automation tools is a plus (e.g., Zoom, Teams, Trello).
• Strong written and verbal communication skills, with the ability to maintain professionalism in all interactions.
• Exceptional organizational and time management skills, with the ability to prioritize and handle multiple tasks.
• Proven ability to work independently while ensuring deadlines are met.
• Discretion and confidentiality in handling sensitive executive matters and company information are a must.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .