COAR Design Group is hiring: Administrative Assistant in San Diego

COAR Design Group is an architecture firm dedicated to enhancing the quality of life through community-focused design.

We are seeking an Administrative Assistant to support our San Diego office and contribute to a collaborative and vibrant work environment.

Our culture values creativity, problem‑solving, and a passion for positively impacting communities.

https://www.coargroup.com/

Responsibilities

• Phone Management: Professionally handle and direct phone calls, serving as the first point of contact.
• Front Desk Staffing: Greet visitors as they enter the office.
• Correspondence Handling: Efficiently manage incoming and outgoing correspondence, encompassing emails, mail, and packages.
• Record Management: Maintain a structured filing system, organizing records and important documentation.
• Vendor and Maintenance Coordination: Coordinate with vendors for repairs and office maintenance, including general housekeeping.
• Maintain well‑stocked office supplies and snacks to promote productivity and prevent disruptions in daily operations.
• Event Support: Contribute to the planning and organization of events and activities, fostering a positive and collaborative atmosphere.
• Clerical support and assistance on various miscellaneous items.
• Data entry and writing, editing, and proof‑reading documents.
• Organize lunch and learns and training sessions for the office.
• On‑boarding Assistance: Participate in the on‑boarding process ensuring seamless integration of new team members.

Qualifications

• Friendly, service‑oriented personality.
• Strong written and verbal communication skills.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office.
• Keen eye for detail and accuracy in document management and data entry.

Compensation

• Hourly rate ranging from $17.75 to $21.00, Monday‑Friday 9am‑5pm full‑time.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Architecture and Planning

If you are an organized and detail‑oriented individual who seeks a collaborative and flexible position, we encourage you to apply. Your contribution will be instrumental in maintaining our commitment to enhancing communities through architecture.

COAR Design Group is an equal opportunity employer and welcomes applicants from all backgrounds to apply.