Sigma is hiring: Executive Assistant in Stow

Job Title: Executive Assistant (3-Month Contract) - Stow, MA

Location: On-site | 1 State Road, Stow, MA
Company: Sigma, Inc.
Department: Commonwealth of Massachusetts - Department of Fire Services
Schedule: Monday-Friday | 8:30 AM - 5:00 PM EST | 40 hours per week
Contract Duration: 3 Months

Job Summary

Sigma, Inc. is seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support to the Director and Deputy Director of the Massachusetts Firefighting Academy in Stow, MA. This is an on-site position within the Commonwealth of Massachusetts, offering an excellent opportunity to work in a professional government environment.

Key Responsibilities

• Deliver exceptional customer service to internal and external stakeholders.
• Manage daily communications via phone, email, and correspondence on behalf of leadership.
• Handle accounts receivable and accounts payable tasks as assigned.
• Coordinate travel arrangements and maintain scheduling logistics.
• Organize meetings, prepare agendas, and record meeting minutes.
• Maintain and update physical and digital filing systems.
• Utilize Microsoft Office Suite (Word, Excel, Teams, Outlook) for documentation and reporting.
• Support the day-to-day operations of the Massachusetts Firefighting Academy with professionalism and confidentiality.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, Teams, and Outlook.
• Familiarity with accounts payable/receivable processes preferred.
• Ability to manage sensitive information with discretion.