Another Source
Executive Assistant to the Vice President of Student Affairs at CSU San Marcos
Another Source, San Marcos, California, us, 92079
Executive Assistant to the Vice President of Student Affairs
Another Source's client, Cal State San Marcos has an immediate opening for an Executive Assistant to the Vice President of Student Affairs.
The Division of Student Affairs at Cal State San Marcos, led by Dr. Viridiana Diaz, is seeking an executive assistant to play a key role in advancing the university’s mission to transform lives, one student at a time.
This is an incredible opportunity to work alongside senior leadership, contribute to student success, and be part of a team dedicated to equity, inclusion, and innovation. If you thrive in a fast‑paced, purpose‑driven environment—and want your work to have real impact—this role is for you.
Responsibilities
Provide Executive-Level Support (60%)
Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow.
Manage and prioritize the Vice President’s schedule, meetings, and initiatives with professionalism and discretion.
Prepare briefings, talking points, reports, and presentations for high‑level campus meetings and initiatives.
Plan and execute divisional events, meetings, and conferences.
Conduct research, analyze information, and draft correspondence and reports.
Handle confidential matters with sound judgment and integrity.
Coordinate travel logistics and related documentation.
Office Management & Student Staff Leadership (40%)
Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment.
Recruit, hire, train, and supervise student assistants.
Manage office systems, procedures, supplies, and resource allocation.
Streamline administrative processes and identify improvements.
Provide leadership and coordination for timekeeping and operational compliance.
Experience You Will Bring Required
Bachelor’s degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience.
Excellent organizational, analytical, and communication skills.
Ability to manage multiple priorities with discretion and independence.
Experience handling confidential information and sensitive issues.
Strong command of Microsoft Word, Excel, Outlook, and research tools.
Demonstrated problem‑solving skills and initiative.
Preferred
Experience providing executive‑level support in higher education or a comparable environment.
Familiarity with university systems, governance, and administrative processes.
Background Check & Training
Position is subject to a background check including employment verification, education verification, reference checks, and criminal record checks.
Must participate in required campus trainings including Data Security, FERPA, CSU’s Gender Equity and Title IX training.
Position requires completion of the CSU’s Discrimination Harassment Prevention Program for Supervisors and/or Leads.
Salary Anticipated annual base salary range $78,000 per year plus the comprehensive CSU benefits package.
Benefits Summary
Healthy work‑life balance with ample PTO and flexibility, including up to 24 vacation days per year.
Access to athletic and gym facilities, renowned sporting events, artist events, and world‑renowned speakers.
Professional development opportunities, including tuition waivers for employees, spouses, and eligible dependents across any of the 23 CSU campuses.
Two retirement plans: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan.
Medical benefits tailored to various life stages.
Pre‑tax commuter benefits.
Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
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The Division of Student Affairs at Cal State San Marcos, led by Dr. Viridiana Diaz, is seeking an executive assistant to play a key role in advancing the university’s mission to transform lives, one student at a time.
This is an incredible opportunity to work alongside senior leadership, contribute to student success, and be part of a team dedicated to equity, inclusion, and innovation. If you thrive in a fast‑paced, purpose‑driven environment—and want your work to have real impact—this role is for you.
Responsibilities
Provide Executive-Level Support (60%)
Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow.
Manage and prioritize the Vice President’s schedule, meetings, and initiatives with professionalism and discretion.
Prepare briefings, talking points, reports, and presentations for high‑level campus meetings and initiatives.
Plan and execute divisional events, meetings, and conferences.
Conduct research, analyze information, and draft correspondence and reports.
Handle confidential matters with sound judgment and integrity.
Coordinate travel logistics and related documentation.
Office Management & Student Staff Leadership (40%)
Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment.
Recruit, hire, train, and supervise student assistants.
Manage office systems, procedures, supplies, and resource allocation.
Streamline administrative processes and identify improvements.
Provide leadership and coordination for timekeeping and operational compliance.
Experience You Will Bring Required
Bachelor’s degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience.
Excellent organizational, analytical, and communication skills.
Ability to manage multiple priorities with discretion and independence.
Experience handling confidential information and sensitive issues.
Strong command of Microsoft Word, Excel, Outlook, and research tools.
Demonstrated problem‑solving skills and initiative.
Preferred
Experience providing executive‑level support in higher education or a comparable environment.
Familiarity with university systems, governance, and administrative processes.
Background Check & Training
Position is subject to a background check including employment verification, education verification, reference checks, and criminal record checks.
Must participate in required campus trainings including Data Security, FERPA, CSU’s Gender Equity and Title IX training.
Position requires completion of the CSU’s Discrimination Harassment Prevention Program for Supervisors and/or Leads.
Salary Anticipated annual base salary range $78,000 per year plus the comprehensive CSU benefits package.
Benefits Summary
Healthy work‑life balance with ample PTO and flexibility, including up to 24 vacation days per year.
Access to athletic and gym facilities, renowned sporting events, artist events, and world‑renowned speakers.
Professional development opportunities, including tuition waivers for employees, spouses, and eligible dependents across any of the 23 CSU campuses.
Two retirement plans: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan.
Medical benefits tailored to various life stages.
Pre‑tax commuter benefits.
Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
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