Aon
Join to apply for the Senior Payroll Specialist role at Aon.
Responsibilities
Serve as SME for tax escalation and partner with Corporate Payroll Tax Lead to address federal and state tax audits and RFIs.
Assist with managing system accesses related to Aon payroll‑related bank accounts.
Initiate necessary wires required per pay period.
Process international deposits via Worldlink®.
Address or redirect cases related to acquired or divested tax notices to ensure appropriate actions are taken.
Assist with daily payroll escalations and route special payment requests for processing via EIBs in Workday.
Execute timely audits of pay results as required for SOX testing.
Manage projects, data requests, and respond to employee issues/escalations according to established service level agreements.
Assist with year‑end activities including international assignments, taxes due pertaining to stock, allocating state taxes due for business travelers, gross ups for moving expenses and all employee communications related to the same.
Willingness to help ensure all payroll‑related work is completed during year‑end as well as during the annual bonus cycle and other special projects that may arise including acquisitions and divestitures.
Monitor team mail and handle requests based on SOP.
Reconcile lockbox checks to Workday record and partner with Finance.
Assist payroll manager with the registration of new state, local, and unemployment withholding taxes as necessary.
Perform testing of payroll related system enhancements, improvements, and migrations.
Assist with ad hoc projects, audits, and other tasks as assigned.
Maintain up‑to‑date knowledge of payroll regulations and ensure compliance with local, state, and federal payroll laws.
Perform back up responsibilities for other analysts.
Maintain accurate payroll records and backup documentation to support payroll operations.
Collaborate with cross‑functional teams to streamline payroll processes and improve efficiency.
Process off‑cycle payroll batches (terminations, equity, etc.) as necessary.
Assist in implementing, writing, and maintaining standard operating procedures.
Qualifications
3+ years of experience in multi‑state payroll processing, including Illinois and New York for a large corporation.
Proficient in Workday, particularly in payroll, time & attendance, and reporting modules and advanced Excel skills.
Comprehensive understanding of federal, state, and local payroll regulations, including wage and hour laws, tax compliance, and garnishments.
Strong analytical and problem‑solving abilities, with a high level of attention to detail and accuracy.
Ability to collect, analyze data, and articulate sound and reliable conclusions.
Excellent verbal and written communication skills, with the ability to explain complex payroll and reporting information clearly.
Highly organized, with the ability to manage multiple priorities and deadlines in a fast‑paced environment and work independently.
High integrity and ethics.
Ability to maintain high degree of professionalism, confidentiality, and discretion.
Preferred Skills
Proactive, results‑oriented, intellectually curious, logical thinking.
Fundamentals of Payroll Certified (FPC) required, CPP preferred.
Experience in setting up payroll entities, including state registrations.
Payroll implementations.
Benefits & Pay
Salary range: $65,000 - $75,000 annually (U.S. applicants). Additional discretionary bonuses may apply.
Eligible for Aon’s annual incentive plans.
Comprehensive benefits package: 401(k) with employer contributions, employee stock purchase plan, health, dental, vision, and various leave options.
Paid time off including 12 paid holidays, 15 days of paid vacation per year, and paid sick leave per state/local laws.
Optional long‑term disability, health savings account, and supplemental life insurance.
Other benefits include adoption assistance, tuition assistance, commuter benefits, and employee assistance program.
How We Support Our Colleagues We offer a variety of working style solutions, two “Global Wellbeing Days” each year, and a culture of continuous learning that empowers you to thrive at Aon. Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com.
For positions in San Francisco and Los Angeles, we will consider qualified applicants with arrest and conviction records in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Eligible for benefits is governed by the applicable plan documents and policies.
Aon offers a comprehensive package of benefits for full‑time and regular part‑time colleagues.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
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Responsibilities
Serve as SME for tax escalation and partner with Corporate Payroll Tax Lead to address federal and state tax audits and RFIs.
Assist with managing system accesses related to Aon payroll‑related bank accounts.
Initiate necessary wires required per pay period.
Process international deposits via Worldlink®.
Address or redirect cases related to acquired or divested tax notices to ensure appropriate actions are taken.
Assist with daily payroll escalations and route special payment requests for processing via EIBs in Workday.
Execute timely audits of pay results as required for SOX testing.
Manage projects, data requests, and respond to employee issues/escalations according to established service level agreements.
Assist with year‑end activities including international assignments, taxes due pertaining to stock, allocating state taxes due for business travelers, gross ups for moving expenses and all employee communications related to the same.
Willingness to help ensure all payroll‑related work is completed during year‑end as well as during the annual bonus cycle and other special projects that may arise including acquisitions and divestitures.
Monitor team mail and handle requests based on SOP.
Reconcile lockbox checks to Workday record and partner with Finance.
Assist payroll manager with the registration of new state, local, and unemployment withholding taxes as necessary.
Perform testing of payroll related system enhancements, improvements, and migrations.
Assist with ad hoc projects, audits, and other tasks as assigned.
Maintain up‑to‑date knowledge of payroll regulations and ensure compliance with local, state, and federal payroll laws.
Perform back up responsibilities for other analysts.
Maintain accurate payroll records and backup documentation to support payroll operations.
Collaborate with cross‑functional teams to streamline payroll processes and improve efficiency.
Process off‑cycle payroll batches (terminations, equity, etc.) as necessary.
Assist in implementing, writing, and maintaining standard operating procedures.
Qualifications
3+ years of experience in multi‑state payroll processing, including Illinois and New York for a large corporation.
Proficient in Workday, particularly in payroll, time & attendance, and reporting modules and advanced Excel skills.
Comprehensive understanding of federal, state, and local payroll regulations, including wage and hour laws, tax compliance, and garnishments.
Strong analytical and problem‑solving abilities, with a high level of attention to detail and accuracy.
Ability to collect, analyze data, and articulate sound and reliable conclusions.
Excellent verbal and written communication skills, with the ability to explain complex payroll and reporting information clearly.
Highly organized, with the ability to manage multiple priorities and deadlines in a fast‑paced environment and work independently.
High integrity and ethics.
Ability to maintain high degree of professionalism, confidentiality, and discretion.
Preferred Skills
Proactive, results‑oriented, intellectually curious, logical thinking.
Fundamentals of Payroll Certified (FPC) required, CPP preferred.
Experience in setting up payroll entities, including state registrations.
Payroll implementations.
Benefits & Pay
Salary range: $65,000 - $75,000 annually (U.S. applicants). Additional discretionary bonuses may apply.
Eligible for Aon’s annual incentive plans.
Comprehensive benefits package: 401(k) with employer contributions, employee stock purchase plan, health, dental, vision, and various leave options.
Paid time off including 12 paid holidays, 15 days of paid vacation per year, and paid sick leave per state/local laws.
Optional long‑term disability, health savings account, and supplemental life insurance.
Other benefits include adoption assistance, tuition assistance, commuter benefits, and employee assistance program.
How We Support Our Colleagues We offer a variety of working style solutions, two “Global Wellbeing Days” each year, and a culture of continuous learning that empowers you to thrive at Aon. Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com.
For positions in San Francisco and Los Angeles, we will consider qualified applicants with arrest and conviction records in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Eligible for benefits is governed by the applicable plan documents and policies.
Aon offers a comprehensive package of benefits for full‑time and regular part‑time colleagues.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
#J-18808-Ljbffr